Summary of Position:NVE Experience Agency seeks an Executive Producer to lead large-scale experiential programs from concept through execution. This is a hands-on role. You will own production across your full slate of projects rather than simply oversee it. Primary responsibilities include leading complex productions end to end, translating client briefs into clear scopes, budgets and timelines, directing internal teams and vendor partners, and supporting the agency's new business pipeline alongside the rest of the production department.
Strong relationship skills, a service mentality and the ability to provide multiple options for solutions are essential to this role. You are equally comfortable presenting to a client's leadership team and standing on a loading dock at 5am. An extensive background in event production is required, including deep knowledge of event design and layout, staging, lighting, sound, scenic elements, guest flow and timing. This role carries real accountability for the quality of the work and for the teams who deliver it.
Job Responsibilities:Project Delivery- Take a client brief and develop the scope, budget, timeline and staffing plan from it, translating creative intent into a buildable, costed plan
- Serve as the senior production lead on your projects, personally building and owning core project documentation including deliverable timelines, production schedules, budgets and run of show
- Lead large-scale, high-complexity experiential programs from concept through strike, across brand activations, conferences and summits, product launches, press and consumer events, and multi-city tours
- Be on site and in the room, running load-in through strike, technical rehearsals and show flow alongside your production and technical teams
- Solve problems in real time and make the call when the schedule, the budget or the client needs one
- Ensure programs are delivered on time, on budget and to NVE's standard
- Manage clear communication across internal teams and agency partners throughout each project
Client Management- Build and maintain effective client relationships, ensuring that client needs are heard, understood, and addressed promptly
- Provide clear communications to the client regarding roles and responsibilities, scope, budget and schedules for assigned programs
Budget Management- Build and own project budgets, from initial estimate through final reconciliation
- Set target margins with production leadership, track spend against budget throughout the project, and flag variance early
- Oversee coordination with internal teams on invoices and vendor payments
- Support the finance team by ensuring you and your teams close out projects promptly
- Negotiate directly with vendors and production partners to secure the best value without compromising the work
New Business- Support the agency's new business pipeline, contributing production expertise to pitches and RFP responses as needed
- Help translate pitch concepts into realistic scopes, budgets and timelines so that what we sell is what we can build
- Transition wins cleanly into delivery, carrying scope, budget and assumptions intact to the project team
Team Management- Build, lead and develop teams, mentoring producers and production managers through the work itselfWork closely with production leadership to create training and development plans for your team, including regular goal setting and tracking in the performance management system
- Hold regular check-ins with your teams to provide feedback
- Foster a collaborative team environment that ensures deliverables are met
- Interview and hire full-time and freelance support to staff projects appropriately
- Ensure company policy is followed when onboarding temporary production staff, and that timesheets are completed on time across your project workstreams
- Allocate internal and external resources accurately across projects
Qualifications:- Bachelor's Degree preferred
- 10+ years of event production experience
- Proven track record leading large-scale experiential programs, including complex, multi-day, multi-stakeholder productions
- Strong project management skills with proven ability to lead teams while staying in the work yourself
- 5-7 years of management or supervisory experience
- Technical Production knowledge
- Broadcast production experience
- Extensive freelance and vendor network across experiential production
- Strong written and verbal communication skills
- Strong organizational skills and self-motivation
- Thrive in a fast-paced, agency environment
- Proficient with Microsoft and Apple applications and project management software
- Thorough understanding of permitting standards (Including but not limited to TPA, Special Event, Fire, Health & Safety, Building & Safety, Noise, etc.) and ability to manage production timelines around permit procurement
- Ability to effectively manage tasks across multiple projects/various clients at the same tim
Extra Credit:- Entertainment industry experience, including work for studios, streamers or networks, and comfort operating inside IP, licensing and brand approval processes
- Immersive or narrative-driven experiential production experience, including walk-through environments, installations and extended-run footprints
- Experience designing and managing guest journey and throughput, including capacity modeling, timed entry, queue management and pacing
- Themed entertainment, location-based entertainment or attraction experience
- Red carpet premieres, screenings and talent-forward press moments
Requirements:
- Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite
- Must be able to work outdoors in various weather conditions
- Have a valid Driver's License
- Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items
- Available to work weekends and evenings as needed for events
Location:We are a hybrid company with hub locations in Los Angeles and New York. The ideal candidate is located in New York, however, we will consider remote candidates for this role.
Perks & Benefits:- Health & Wellness Benefits
- 401(k) Match
- Communication Stipend
- Paid Company Holidays & PTO
- Flexible WFH Policy
- Paid Parental Leave
- Company Gatherings & Retreats
- Growth & Development Opportunities
Salary Estimation: [$140,000.00 - $160,000.00 per year]NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.
NVE reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. NVE may require an employee to perform duties outside his/her normal description.
