Executive Manager - Office of the President

Date: 09/17/2026

Job Title: Executive Manager - Office of the President

Division/Department: Executive/Office of the CEO

Location: Washington, DC

FLSA: Exempt

Schedule: Full-Time, to include evenings and weekends.*

Reporting Manager: President & CEO

Direct Reports: N/A

Travel: 25%

Salary: $90,000 to $105,000 Depending on Experience

Salary Adjusted to local market rates.

POSITION SUMMARY

The Executive Manager-Office of the President provides high-level administrative & operational support to the President & Chief Executive Officer (President/CEO) of Museum of the Bible (MOTB). He/she helps create the structure, preparation, and follow-through needed for the President/CEO to focus his time on the Museum's highest priorities. This position serves as a vital operational link between the President/CEO, Director of Executive Affairs, Executive Leadership Team (ELT), the Board, museum departments, donors, partners, and external stakeholders (such as local & international government officials & faith leaders) while helping to ensure that commitments made by the Office of the President translate into action.

Working closely with the President/CEO and Director of Executive Affairs-in a fast-paced environment, with competing priorities & under tight deadlines-this detail-oriented role is responsible for a broad range of critical duties, including: managing the President/CEO's schedule & calendar, coordinating meetings & complex travel logistics, supporting executive communications (including emails), timely expense reporting, preparing meeting agendas & minutes, and ensuring that important priorities and follow-up items are carried through to completion.

The Executive Manager must anticipate and proactively manage requirements/deliverables for the President/CEO, providing white-glove service to all internal & external constituencies, maintaining the highest level of confidentiality & professionalism, and ensuring effective day-to-day operations.

DUTIES & RESPONSIBILITIES

Executive Scheduling & Logistics

• Manage & maintain the President/CEO's calendar, including internal meetings, external appointments, donor engagements, speaking engagements, events, travel, and other commitments
• Coordinate closely with the President/CEO and Director of Executive Affairs to prioritize scheduling requests based on organizational and executive priorities
• Serve as a primary point of coordination for individuals and organizations requesting meetings with the President/CEO
• Anticipate scheduling conflicts and proactively recommend solutions
• Prepare the President/CEO's daily and weekly schedule with all necessary logistical information
• Coordinate meeting logistics, including locations, transportation, technology needs, meals, guest access, and other arrangements
• Assist with travel planning and itineraries, including transportation, lodging, meeting schedules, and related logistics
• Ensure the President/CEO has the appropriate briefing materials, contact information, agendas, and background information in advance of meetings and events
• Coordinate with internal departments regarding the President/CEO's participation in museum programs, donor engagements, special events, and other institutional activities
• Maintain appropriate flexibility to accommodate changing priorities and time-sensitive requests
• Maintain timely reporting on expenses incurred by the President/CEO by submitting receipts and proper financial reporting.

Executive Communications & Office Coordination

• Triage, manage and maintain email correspondence for the President/CEO
• Draft, prepare, proofread, and coordinate correspondence on behalf of the President/CEO and Executive Office
• Assist the President/CEO and Director of Executive Affairs in preparing donor, VIP, government, embassy, ministry, and stakeholder profiles in advance of meetings and engagements
• Track follow-up items resulting from meetings, events, donor conversations and executive commitments
• Serve as primary liaison between the President/CEO and Board of Directors, coordinating Board communications & materials and managing the BoardEffect platform to ensure timely, accurate, and secure access to information
• Facilitate interdepartmental communication and help ensure assignments & action items involving the Office of the President are communicated to the appropriate departments and completed in a timely manner
• Maintain organized records of correspondence, meeting notes, briefing materials, contact information, and executive follow-up
• Assist with thank-you letters, invitations, acknowledgments, meeting requests, and other executive communications
• Assist in preparing agendas, briefing documents, talking points, background materials, and other documents for the President/CEO and Director of Executive Affairs
• Work with Development and other departments to ensure appropriate preparation and follow-up for donor meetings and engagements
• Monitor outstanding requests and commitments and proactively remind appropriate individuals of upcoming deadlines and deliverables
• Handle sensitive and confidential information with professionalism and discretion
• Provide additional administrative and project support to the President/CEO and Director of Executive Affairs as needed
• Other Duties as Assigned.

QUALIFICATIONS & REQUIREMENTS

Knowledge

• Bachelor's degree or equivalent combination of education & relevant professional experience
• At least 5 years of experience supporting a senior executive, executive office, nonprofit leader, or similarly demanding professional environment preferred
• Knowledge of standard executive office procedures.

Skills / Core Competencies

• Able to provide complex administrative support in a high-profile environment with tact and diplomacy
• Exceptional organizational, scheduling, time, and project management skills
• Excellent written and verbal communication skills
• Demonstrated attention to detail and ability to manage multiple priorities simultaneously in a fast-paced & deadline-driven environment
• Strong interpersonal skills and ability to interact professionally with senior leaders, donors, government officials, board members, faith leaders, and other VIP stakeholders
• Able to exercise sound judgment, discretion, and confidentiality
• Able to anticipate needs, identify potential challenges, and take initiative to resolve issues
• Able to work collaboratively across departments & nationally dispersed team while maintaining appropriate confidentiality within the Office of the President
• Proficiency with MS Office Suite, Outlook, calendar management, and related productivity tools

Abilities / Attributes

• Flexible: Able & willing to work with a broad range of responsibilities, and occasionally work outside normal business hours (including nights & weekends) in support of executive events, travel, and organizational priorities
• Proactive: Anticipates what the President/CEO and Director of Executive Affairs will need rather than waiting for direction
• Highly organized: Maintains control of schedules, details, deadlines, and follow-up across multiple priorities
• Discreet: Understands the confidential nature of executive-level conversations and information
• Relational: Represents the Office of the President with warmth, professionalism, and hospitality, offering white-glove service
• Responsive: Communicates quickly and effectively with internal and external stakeholders
• Detail-oriented: Ensures that the President/CEO is prepared for meetings, travel, events, and engagements
• Mission-minded: Champion the Museum of the Bible's mission to invite all people to engage with the transformative power of the Bible
• As required, inclusion in official or incidental photographs and videos for MOTB and/or guests.

Pay Range: $90,000 - $105,000 per year