5-7 years of experience as an Executive Assistant or in a similar role supporting senior executives.
Bachelor's degree in a relevant field such as Business Administration, Communications, Finance, or related.
Exceptional communication and negotiation skills for various audiences.
Strong organizational skills with an ability to prioritize multiple tasks seamlessly.
Tech-savvy and proficient with digital tools like Microsoft Office, Google Suite, and Salesforce.
Intuitive problem-solver who thrives under pressure and adapts to changing environments.
Meticulous attention to detail and commitment to high-quality results.
Responsibilities
Review and manage the CEO's complex schedule, preparing briefing notes and materials for meetings.
Handle last-minute calendar changes and emergencies professionally and efficiently.
Draft and send communications on behalf of the CEO, ensuring clarity and effectiveness.
Analyze contracts for critical terms and potential risks, preparing for the CEO's review.
Research and present solutions for projects, negotiating for quality and value.
Collaborate with teams on project deliverables, ensuring timely completion and CEO updates.
Attend meetings with the CEO, documenting notes and creating actionable follow-up plans.
Benefits
Medical, Dental, and Vision Insurance
Ancillary Benefits Plans including Life Insurance and Commuter Benefits
401(k) Retirement Plan
Flexible Spending Accounts (FSA)
Full Job Description
Executive Assistant to the CEO
An exceptional organizer and problem-solver who thrives in a dynamic, fast-paced environment. The Executive Assistant at altbanq is a resourceful and proactive professional who can anticipate needs, adapt to evolving priorities, and deliver high-quality outcomes under pressure. They are the CEO's trusted partner, enabling him to focus on strategic leadership while ensuring seamless management of his day-to-day operations. Location and Work Environment:
Location: Midtown, New York City.
This is an on-site position, 5 days a week.
Company Website: https://altbanq.com/
A Day in the Life:
Begin the day by reviewing the CEO's schedule, preparing briefing notes, and ensuring all materials are ready for meetings.
Manage last-minute calendar changes or emergencies with ease and professionalism.
Draft, review, and send communications on behalf of the CEO to investors, partners, and internal teams, ensuring clarity..
Analyze contracts, highlighting critical terms and potential risks for the CEO's review.
Research and present solutions for specific projects or products the CEO is exploring, negotiating for the best quality and value.
Collaborate with altbanq teams to follow up on projects, ensure deliverables are completed, and provide updates to the CEO.
Attend meetings with the CEO, take thorough notes, and create actionable follow-up plans.
Track team performance and deadlines, ensuring all questions or needs directed to the CEO are addressed promptly.
Prepare and edit investor reports, ensuring data accuracy and a professional presentation.
Coordinate travel logistics, including creating detailed itineraries and contingency plans.
Respond to after-hours emergencies when needed, maintaining solution-oriented approach.
What You Bring to the Table:
You're sharp, intuitive, and quick on your feet, with the ability to learn from experience and grow with the role.
You have a professional demeanor and a collaborative attitude, making you approachable and enjoyable to work with.
You're an exceptional communicator, and negotiator, capable of adapting your tone and message for different audiences-whether speaking to the CEO, investors, vendors or team members.
You're highly organized, with an innate ability to prioritize and juggle multiple responsibilities seamlessly.
You thrive under pressure, finding creative solutions in challenging situations.
You have a meticulous eye for detail and a dedication to high-quality results.
You're tech-savvy, and quick to learn new technologies.
Proficient with tools like Microsoft Office, Google Suite, Dropbox, and Salesforce,
You're proactive and resourceful, capable of taking ownership of projects and solving problems independently.
You're flexible, willing to adapt to changing needs, and available for occasional after-hours support.
Preferred Education and Experience:
Bachelor's degree in Business Administration, Communications, Finance, Accounting, Economics, Marketing, Legal Studies, or a related field.
Minimum of 3-5 years of experience as an Executive Assistant or in a similar role, ideally supporting senior executives in a fast-paced environment.
Compensation and Benefits:
Compensation ranges from $100,000 to $140,000, depending on experience.
Benefits include:
Medical, Dental, and Vision Insurance
Ancillary Benefits Plans, including Life Insurance and Commuter Benefits
