The Executive Assistant provides high-level administrative and operational support to two senior executives in a fast-paced, highly visible environment. This role manages complex calendars, meeting preparation, travel, expenses, communications, and projects while anticipating priorities and helping the executives remain organized and focused.
The Executive Assistant serves as a key liaison with internal and external stakeholders and regularly handles highly confidential information. Success requires exceptional judgment, discretion, attention to detail, organization, adaptability, and the ability to anticipate needs and act proactively with limited supervision.
Responsibilities- Manage complex, frequently changing executive calendars, coordinating meetings across multiple time zones, resolving scheduling conflicts, and proactively protecting time for critical priorities.
- Anticipate the executives' day-to-day needs and priorities, proactively identifying scheduling issues, meeting requirements, emerging developments, and matters requiring timely attention or follow-up.
- Coordinate and prepare executives for meetings and appointments, including agendas, briefing and presentation materials, conference rooms, audio/visual requirements, conference calls, external guests, and related logistics.
- Plan and coordinate complex domestic and international travel, developing detailed itineraries that integrate transportation, accommodations, meetings, agendas, and other logistical requirements.
- Serve as a trusted liaison and point of contact among the executives, their direct reports, other Executive Assistants, and internal and external stakeholders, exercising professionalism, diplomacy, tact, and discretion.
- Manage executive communications and information flow, including reviewing and prioritizing correspondence, drafting and editing communications, memos, reports, and presentations, and ensuring time-sensitive matters receive appropriate attention and follow-through.
- Exercise sound independent judgment when executives are unavailable, assessing urgency, making appropriate administrative decisions, escalating critical matters, and maintaining confidentiality.
- Coordinate large and complex meetings and executive activities, ensuring materials, participants, technology, facilities, security, and other logistical requirements are organized and executed effectively.
- Manage executive and departmental administrative processes, including preparing, reconciling, and submitting invoices and credit card expenses in Concur and maintaining accurate internal and external contact information.
- Maintain awareness of relevant sports business developments, organizational initiatives, and department priorities, identifying information, deadlines, or developments requiring executive awareness or action.
- Build strong working partnerships with Executive Assistants, direct reports, facilities, travel, IT, security, and other key stakeholders to facilitate effective executive operations.
- Provide additional administrative and project support as needed, including document and records management, shipping and mail coordination, and other assignments that support executive and department priorities.
Required Qualifications- At least 4+ years of administrative or executive assistant experience supporting a senior-level executive.
- Significant proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
- Strong technology skills, including experience working across PC and Mac environments and mobile devices.
- Demonstrated experience handling sensitive and confidential information with discretion and professionalism.
- Demonstrated ability to manage complex calendars, meetings, travel, communications, and competing priorities in a fast-paced environment.
- Strong written, verbal, interpersonal, organizational, and time-management skills.
- Demonstrated ability to exercise sound judgment, solve problems independently, and follow through on commitments with limited supervision.
- Strong attention to detail and demonstrated project-management capabilities.
Preferred Qualifications- Bachelor's degree.
- Experience in the digital, entertainment, or sports industry.
- Fast and accurate typing skills.
Other Key Attributes / Talent Characteristics- Proactive and anticipatory: Consistently thinks ahead, identifies needs and potential issues early, and takes appropriate action.
- Judgment and discretion: Handles confidential and sensitive information appropriately and makes thoughtful decisions in high-pressure situations.
- Executive presence and diplomacy: Communicates effectively and professionally with senior executives, high-profile individuals, colleagues, and external partners.
- Organization and execution: Effectively manages multiple priorities, deadlines, details, and changing requirements while maintaining accuracy and follow-through.
- Composure and adaptability: Remains calm, solution-oriented, and effective in a fluid, fast-paced environment.
- Resourcefulness and problem solving: Approaches challenges with curiosity, sound judgment, resilience, and a continuous-improvement mindset.
- Collaboration: Builds trusted relationships across functions and works effectively with a broad range of internal and external stakeholders.
Travel- Travel to main NFL events with the Executives as needed.
Terms / Expected Hours of Work- NFL employees are required to work 40 hours per week in office.
- FLSA Exempt.
Salary / Pay RangeThis job posting contains a pay range, which represents the range of salaries or hourly rates that the NFL believes, in good faith, at the time of this posting that it might be willing to pay for the posted job in the location(s) specified. The NFL expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would the NFL consider paying a salary or rate near the higher end of the range.
Salary
$95,000-$120,000 USD
Benefits Information
To learn more about our comprehensive benefits offerings, please visit: NFL BENEFITSAt the NFL, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. This role requires onsite presence at an NFL office or stadium location, and remote and/or hybrid working options are not offered.
NO RELOCATION ASSISTANCE WILL BE PROVIDED.
