Bachelor's degree required (or 13 years of relevant experience in lieu of degree)
9 years of executive-level administrative support experience
Experience supporting senior federal executives, preferably at the Department of State
Proficient in Microsoft Office Suite and familiar with Department of State writing standards
Active SECRET security clearance required (or ability to obtain one)
Responsibilities
Provide comprehensive calendar, travel, meeting, and correspondence support to executives
Ensure administrative tasks meet established quality standards
Maintain and organize executive documents with accuracy and confidentiality
Coordinate and manage executive projects to ensure timely completion
Act as the primary contact between executives and stakeholders
Plan and coordinate executive meetings, conferences, and events
Identify and implement process improvements for administrative efficiency
Benefits
Medical, Vision, and Dental Plans
Paid Holiday and Personal Time Off
401K plan
Short-term disability, Long-term, and Life Insurance
Education and Training Assistance Program
Incentive Plans and Referral Bonuses
Employee Assistance Programs
Full Job Description
Location: Washington, DC (CA/PPT Headquarters, SA-17, 600 19th Street NW)
Work Arrangement: On-site (telework only as identified and approved by CA/PPT)
Type: Full-Time
Clearance: Active SECRET security clearance; Department of State building pass required
Travel: None anticipated
Status: Contingent Upon Award
Job Summary:
We are seeking eight highly qualified professionals for the Executive Assistant III role to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services Directorate (CA/PPT). CA/PPT directs a nationwide network of 29 passport agencies and centers and nearly 8,000 acceptance facilities that issue approximately 20 million passports each year, and is strengthening its headquarters operations through ISO 9001 quality management and Scaled Agile (SAFe) practices. The Executive Assistant III provides comprehensive administrative support to CA/PPT executive teams and serves as a key point of contact between executives and internal and external stakeholders. This is a Key Personnel position under the contract.
Responsibilities and Duties:
Provide comprehensive calendar, travel, meeting, and correspondence support to the executive team.
Maintain and organize executive documents, ensuring accuracy, confidentiality, and compliance with internal policies.
Coordinate and manage executive projects for timely completion and alignment with goals.
Serve as key point of contact between executives and stakeholders.
Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up.
Identify and implement process improvements to enhance administrative efficiency.
Qualifications and Skills:
Minimum education: Bachelor's degree (13 years of relevant experience may be substituted for the degree).
Minimum experience: 9 years of executive-level administrative support.
Experience supporting senior federal executives; Department of State experience preferred.
Proficiency with Microsoft Office, including Outlook, Teams, Word, PowerPoint, Excel, and SharePoint, and ability to prepare written products in accordance with the Department of State writing guide.
Active SECRET security clearance (or ability to obtain one prior to start) and ability to obtain a Department of State building pass; Moderate Risk Public Trust investigation may be required for designated positions.
Benefits and Perks:
Medical, Vision, and Dental Plans
Paid Holiday and Personal Time Off
401K plan
Short-term disability, Long-term, and Life Insurance
