5+ years of administrative experience supporting high-level executives
Bachelor's degree in a relevant field can substitute for 3 years of experience
3-5 years of experience in Hospitality, F&B, or Retail
Strong knowledge of Microsoft Office Suite
Ability to maintain professionalism and confidentiality
Excellent organizational skills and attention to detail
Demonstrated business acumen and understanding of stakeholder needs
Responsibilities
Manage internal and external meetings for executives using Outlook
Coordinate travel arrangements for executives and department members
Provide telephone coverage and screen calls and messages
Organize meetings, conference calls, and special events
Prepare reports and presentations; edit and distribute communications
Process expense reports and investigate payment inquiries
Assist Developers with presentations and technology support
Benefits
In-person attendance required five days a week
Opportunity to work closely with Senior Vice Presidents
Engagement in high-level business development activities
Exposure to the Hospitality and F&B industry
Supportive environment for professional growth and development
Full Job Description
Airport Location: Corporate Human Resources Advertised Compensation: $41.35 to $47.12
Purpose: The Executive Assistant is responsible for providing administrative support and assistance with information gathering to the Senior Vice Presidents of Business Development, Developers as well as the Business Development department.
Essential Functions:
Manages internal and external meetings for executives via scheduling using Outlook; maintains department calendars and coordinates department vacation and out of office requests
Manages travel arrangements for executives and department members
Provides telephone coverage, screens telephone calls and messages
Coordinates meetings, conference calls, and special events; supports conference and events planning, invitations, department registrations and room blocks
Prepares various regular and ad hoc reports and presentations; creates, edits, and distributes communications on behalf of SVPs and VP's
Prepares expense reports, processes invoices, and investigates payment inquiries and budget variances
Produces well written and visually appealing documentation, memos, and business letters
Records meeting minutes, discussions, and action items; edits, copies and distributes documents
Assists Developers in preparing presentation PowerPoints, Excel sheets and formatting documents; assists with technology support issues
Supports Developers with required paperwork for donations and sponsorships
Develops and utilizes filing and retrieval systems; receives, sorts, and distributes department mail
Updates contact lists and directories
Orders and distributes office supplies
Reporting Relationship: The Executive Assistant reports into the SVP Business Development - F&B
Minimum Qualifications, Knowledge, Skills, and Work Environment:
Education and Experience: The combination of education and professional experience must exceed 5 years:
In a technical role: Requires 5 years of administrative experience supporting high-level executives
A bachelor's degree in a program related to the functional area can count for 3 of the 5-year requirement
In the industry: 3-5 years of Hospitality, F&B and/or Retail experience
Specialized Training:
Training that leads to strong knowledge of Microsoft Office
Specialized Skillset/Competencies/Traits
Requires ability to maintain the highest level of professionalism and confidentiality
Requires excellent organizational skills and strong attention to detail
Business acumen and also has the mindset required to understand the long-term implications of decision-making to advance the organizations goals
Demonstrated history of understanding the needs of the business, stakeholders, the employee population, and individual circumstances
Location: Requires in-person attendance five days a week at the F&B Center of Excellence in Bethesda
