Ability to meet deadlines with minimal supervision
Proficient in CPI, Word, Outlook, Access, IPDAS
Willingness to adapt to new technologies, including generative AI
Responsibilities
Review incoming USPTO and foreign correspondence for deadlines and enter data into the docketing database
Enter new records from patent applications and confirm filing packages
Dedocket actions from follow-on documents and update the database
Enter bar dates and target filing dates into CPI
Check and correct data and deadlines in the docketing database
Save daily mail to the document management system and report to attorneys
Prepare various reports from the docketing database as requested
Benefits
Values-driven firm fostering collaboration and respect
Eligible for a hybrid work schedule
Medical, dental, and vision insurance
401(k) with company match and profit-sharing options
Paid time off and holidays
Full Job Description
Job Description
About the Role
Develops and promotes a collaborative atmosphere and provides confident, responsive support to clients, attorneys, paralegals and secretaries. Demonstrates a proactive and comprehensive approach to all aspects of docketing. Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto.
What You Will Be Doing
Thoroughly reviews incoming USPTO and foreign associate correspondence daily for deadlines, enters appropriate information into the docketing database, report and save mail to client workspace working to complete process within one day. Bring any exceptions to the attention of the IP Docketing Supervisor.
Enter new records into the docketing database from information contained in newly-filed patent applications, completes checklist and confirms filing package is filed in docketing workspace.
Dedocket actions in the docketing database from information contained in newly-filed responses and other follow-on documents, complete checklist and move filing package in docketing workspace.
Enters bar dates and target filing dates into CPI from information obtained from Patent Administrator's New Matter emails.
Checks data and deadlines previously entered into docketing database for accuracy, investigates when necessary and makes corrections as needed.
Enter assignment data into docketing database .
Save daily mail to document management system and report docketed mail to attorneys and staff.
Assist with coverage for final email reminders; download, report and docket daily Patent Center correspondence; process attorney reassignments; and report and docket PCT mail.
Process transfers in by entering all bibliographic data and deadlines into docketing database and completing other tasks as outlined on the Transfer-In Checklist.
Process transfers out by entering transfer information into docketing database, dedocketing deadlines, updating record status and completing other tasks as outlined on the Transfer-Out Checklist.
Prepare reports from docketing database, including weekly final due date reports and bi-weekly monthly due date report, client status reports and ad-hoc reports as requested.
Develops and maintains strong knowledge of U.S. and foreign patent rules and is attentive to proposed rule changes. Works with IP Staff Training & Docketing Manager and Patent Administrators to prepare for rule changes.
Establishes and maintains good rapport with attorneys, paralegals, secretaries, file clerks and others in the firm.
Assumes additional responsibilities as assigned.
Demonstrates a strong commitment to professionalism, delivering high-quality service, and maintaining a positive, solution-oriented ("can-do") approach. Effectively supports internal departments, external clients, and vendors through clear, courteous communication via electronic correspondence, telephone, and in-person interactions.
Required Skills
What You Will Bring to This Position
Strong knowledge of USPTO Rules.
Professional demeanor, exacting attention to detail, high quality work standards, and the ability to prioritize and perform effectively under pressure.
Excellent oral and written communication skills.
Excellent organizational and interpersonal skills necessary.
Ability to meet deadlines with minimal supervision.
Strong computer skills necessary with experience in CPI, Word, Outlook, Access, IPDAS
Ability to work overtime as needed.
Remains open to technological change as generative AI becomes more integrated into the firm's practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation.
Required Experience
Education
BA/BS or equivalent experience.
Experience
Prior IP prosecution experience in the capacity of a secretary, paralegal or docketer preferred.
Why Join Us?
A values driven firm that fosters collaboration and respect
The hiring range for this position is $84,640 - $105,800 annually, with final compensation based on experience, qualifications and internal equity.
This position is eligible for a Hybrid Schedule
Medical, dental, and vision insurance
401(k) with company match and profit-sharing options
Paid time off and holidays
For additional information about our benefits, please click here
This job description is intended to describe the general nature and level of the work being performed by employees in the position. It is not intended to be a complete list of all responsibilities, duties, and skills for positions. The firm reserves the right at all times, in its sole discretion, to add or subtract duties and responsibilities, as it deems necessary.
About Polsinelli
Polsinelli is an Am Law 100 firm with more than 1,000 attorneys in over 20 offices nationwide. Recognized by legal research firm BTI Consulting as one of the top firms for excellent client service and client relationships, Polsinelli attorneys provide value through practical legal counsel infused with business insight and focus on health care, real estate, finance, technology, private equity and corporate transactions. www.polsinelli.com | Polsinelli PC | Polsinelli LLP in California
