5-7 years of experience in vendor negotiation tactics
Practical experience in the electrical supply distribution industry
Prior operations or supply chain experience, particularly in field commercial support
Familiarity with project construction processes, including bid processes and approvals
Bachelor's Degree in Sales, Marketing, or a related field required
Responsibilities
Lead execution of Vendor Approval Policy and manage exceptions at the executive level
Administer vendor stratification within the Vendor Management Strategy
Review and provide guidance on vendor Terms & Conditions and contractual components
Manage cash discounts and terms in line with financial controls
Collaborate with Category Managers on vendor selection and control of non-preferred vendors
Conduct vendor performance surveillance and maintain vendor rankings
Train and review vendor control processes with Procurement and Region Operations teams
Benefits
Medical, Dental, and Vision Insurance
Life Insurance
Short-Term and Long-Term Disability Insurance
401K with Employer Match
Paid vacation and sick time
Tuition Reimbursement
Health & Wellness Programs
Flexible Spending Accounts
HSA Accounts
Commuter Transit Benefits
Employee Discount Programs
Professional Training & Development Programs
Career Advancement Opportunities
Full Job Description
Job Description
Summary: The Director Vendor Control is responsible for leading the business effort in vendor control ensuring that applicable policy is observed for all vendor transactions while providing superior service to Rexel's customers and partner vendors. Will drive effective vendor control actions with Region Commercial teams and provide policy and procedure guidance and training. The Director Vendor Control also provides support to Legal, Finance and Supplier Relations for matters involving the vendor base documentation and status.
What You'll Do:
Lead responsibility for execution of Vendor Approval Policy. Ensure that any exceptions to policy are understood and approved at the appropriate executive level of the business
Lead role in administration of vendor stratification with the Supplier Relations in our Vendor Management Strategy
Review of Terms & Conditions, Rebate, and other contractual components provided by prospective vendors. Provide guidance to commercial teams regarding involvement of Legal, regional finance or region leadership as appropriate.
Management of cash discount and terms consistent with financial controls and audit requirements
Collaboration with the Category Managers on vendor selection and control of non-preferred vendors. Extend coordination on vendor selection/decisions to procurement and commercial teams
Vendor Surveillance on performance metrics and vendor rankings in spend, terms, payment method and tax documentation (W9 and W8BEN). Key role with Trade and Indirect Vendors
Regular review and training of requirements and processes - especially with Procurement and Region Operations teams. Includes, but not limited to documentation requirements, rationale for vendor control, exceptions to vendor agreements and exceptions to COIs
Phase in / phase out of vendor entities - coordination with procurement, commercial and A/P teams to assure we properly manage the vendor profiles. Includes control of vendors to support A/P with vendor payment or performance concerns
Review of branch prospective vendor submissions at onboarding to ensure compliance with business and regulatory requirements
Establish and ongoing continuous improvement of information and document collections processes for the combined businesses
Execute regular surveillance of Trade Vendor payment changes as required by audit (BoRG) standards
Regular communication with commercial, legal, finance and operations leadership via conference calls, webcasts and emails
Participate in the training, development, and career growth of Vendor group team members
Support corporate programs, goals, and initiatives of the company. Includes communication and training of these to the vendor group and support of same during interactions with the commercial teams
Other duties as assigned
Job Duties Disclaimer: The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrate commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.
Qualifications
What You'll Need
Experience in vendor negotiation tactics
Practical experience within the electrical supply distribution industry
Prior operations or supply chain experience; especially field commercial support
Familiarity with project construction processes (e.g. bid process, approvals, releases, lien considerations, etc.)
4 Year / Bachelor's Degree - Required
Bachelor's Degree in Sales, Marketing or other related field
Knowledge, Skills & Abilities
Ability to present and discuss corporate vendor goals and guidelines to vendor team, procurement team and commercial teams. Subjects include controllership items, terms, contract exceptions, COI issues and international vendor procedures
Industry knowledge and understanding of market dynamics. Ability to use this knowledge to make sound decisions and structure responsive and productive processes
Product and application knowledge sufficient to communicate effectively with branch and region teams and understand business implications of decisions
Ability to read and understand common business legal, contract, financial, operational and technical documents
Excellent communication and presentation skills
Strong analytical skills. Capacity to convert analytical results to actionable plans for direct team, commercial teams and business leadership as required
Additional Information
Physical Demands:
Sit: Must be able to remain in a stationary position - Constantly - at least 51%
Walk: Must be able to move about inside/outside office or work location - Occasionally - up to 20%
Use hands to finger, handle, or feel: Operates a computer and other office machinery - Constantly - at least 51%
Talk, hear, taste, smell: Must be able to use senses to effectively communicate with co-workers and clients and detect hazardous conditions - Constantly - at least 51%
Weight and Force Demands:
Up to 10 pounds - Occasionally - up to 20%
Working Environment:
Travels to offsite locations - Occasionally - up to 20%
Our Benefits Include:
Medical, Dental, and Vision Insurance
Life Insurance
Short-Term and Long-Term Disability Insurance
401K with Employer Match
Paid vacation and sick time
Paid company holidays plus flexible personal days per year
Tuition Reimbursement
Health & Wellness Programs
Flexible Spending Accounts
HSA Accounts
Commuter Transit Benefits
Additional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few.
Employee Discount Programs
Professional Training & Development Programs
Career Advancement Opportunities - We like to promote from within
About Rexel, Inc
Rexel, Inc is a global leader in the distribution of electrical supplies and services. The company operates in 26 countries and serves three main end markets: residential, commercial, and industrial. Rexel offers a wide range of products, including lighting, automation, and renewable energy solutions. The company was founded in 1967 and is headquartered in Dallas, Texas.
