Positions Available: # 1
Department: Finance
Location: Hybrid (3 days a week in office)
Position Type: Full-time
Salary: $101,911.16
Closing Date: Applications will be reviewed on a rolling basis until the position is filled
Existing Vacancy
We are seeking a hands-on, strategic financial leader to serve as our Director of Finance, overseeing all financial functions. In this pivotal role, you will provide expert financial insight, driving strategy across financial reporting, internal controls, audit, treasury, and office services. Beyond high-level financial stewardship, this is a working leadership position where you will actively manage vendor contracts, corporate assets, and organizational risk-ensuring the fiscal health and operational integrity that allow our mission to thrive.
About the Role
As the Director of Finance, your key responsibilities will be to:
- Lead the annual budgeting process and develop multi-year financial plans that align resources with strategic goals, ensuring long-term sustainability.
- Oversee all financial operations (AR/AP, payroll, expense management, month-end close) and produce accurate monthly financial statements, including program vs. admin reporting and variance analysis.
- Present quarterly financial reports to the Board and Finance & Audit Committee, translating results into actionable insights on trends, risks, and opportunities.
- Develop and test rigorous internal controls and financial policies; manage compliance with CRA regulations, donor restrictions, and grant agreements; and lead the annual audit process.
- Manage treasury functions, cash flow, and banking relationships while overseeing administrative operations, including procurement, vendor contracts, insurance, and organizational assets.
- Supervise and mentor direct reports, and partner closely with the Director of Fund Development to support grant applications, track restricted funding, and ensure accurate funder reporting.
Your Competencies
- Safeguards organizational assets and integrity by designing, implementing, and continuously improving a robust internal control framework, ensuring segregation of duties, maintaining an up-to-date risk register, and enforcing strict dual-authorization protocols for all financial transactions.
- Drives strategic decision-making by analyzing and translating complex financial data, program economics, and multi-year funding scenarios into actionable insights, business cases, and recommendations for the Senior Director, Leadership Team, and Board.
- Ensures full regulatory and contractual compliance by overseeing the preparation of all CRA filings (T3010) and regulatory reports, leading the annual audit engagement, and meticulously tracking restricted funds to honor donor intent and grant agreements.
- Optimizes financial performance and organizational sustainability by developing multi-year financial plans, building dynamic financial dashboards and KPIs, and modeling program expansion to evaluate cost recovery and long-term viability.
- Empowers a high-performing finance and administration function by supervising, mentoring, and cross-training the Finance and Administration Manager, fostering a culture of continuous improvement, accountability, and financial stewardship across the organization.
- Ensures operational efficiency and compliance by overseeing procurement processes, vendor contract management, office resources, and organizational insurance policies while maintaining appropriate health and safety standards.
Required Credentials
- Bachelor's degree in Accounting, Finance, or related field; advanced degree (MBA, MAcc) is an asset.
- Professional accounting designation (CPA) or Chartered Financial Analyst (CFA) designation is required.
- Minimum of 7-10 years of progressive financial management experience, including direct responsibility for managing a budget of $6M or larger, preferably within the Not-For-Profit sector.
- Hands-on experience with QuickBooks (including classes and items) and cloud-based financial systems; knowledge of QuickBooks add-on products is a strong asset.
- Advanced proficiency with Microsoft Office Suite, particularly Excel (pivot tables, v-lookups, complex formulas).
What We Need
- Must be legally authorized to work in Canada.
- Must reside in Ontario and be willing to work onsite at the downtown Toronto office.
- Willing to work a flexible schedule, including occasional evenings to accommodate organizational needs.
- Ability to travel to other community-based settings as needed.
Important Note
If you have accessed Friends of Ruby services in the past year, we kindly ask that you refrain from applying for this position. This policy helps to ensure objectivity and avoids potential conflicts of interest. We prioritize equal opportunity for all applicants and aim to maintain the integrity of our organization. We appreciate your understanding and commitment to a fair hiring process.
How to Apply
To ensure a fair and efficient hiring process, we kindly ask that all applications be submitted directly through the job posting link. We are unable to accept phone inquiries regarding this position. Due to the high volume of applications, we receive, we are only able to contact candidates who have been selected for an interview.
Please note that no artificial intelligence tools will be used in the screening, assessment, or selection of candidates.
Friends of Ruby is committed to an inclusive and accessible hiring process. If you require accommodation at any stage, please inform our People and Culture team.
Preference will be given to members of the 2SLGBTQIA+ community as part of our commitment to equity and representation.
We can't wait to hear from you!
