Description Position at MTA Headquarters
JOB TITLE:
Deputy Chief of Procurement Operations
DEPT/DIV:
Procurement
SUPERVISOR:
Chief Procurement Officer
WORK LOCATION:
2 Broadway, New York, NY 10004
HOURS OF WORK:
8:00 am - 4:30 pm (7.5 hours/day, or as required)
FULL/PART-TIME
FULL
SALARY RANGE:
$200,000 - $233,986
DEADLINE:
Until filled
This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.
Job Summary:
This position is responsible for strategic direction, operational planning, governance and systems related to all procurement activities (cross-Agency) at the MTA. This position will need to improve overall performance of the Procurement function. Directly oversees MTAHQ Procurement Operations organization, responsible for Direct, Indirect and non C&D MTA procurement spend categories. Other key responsibilities include recruitment, development, and performance appraisal of staff.
Responsibilities:
- Leads development of the MTA's Procurement strategy based on overall corporate strategy and business goals.
- Implements a new consolidated organization focused on a category management procurement approach that leverages data and analytics for decision making and cost reductions
- Drive a safety-first culture and ensure that safety, quality and environmental standards are fully satisfied in each procurement action
- Drives development of best practices, continuous process improvement, policies, knowledge management and standards that result in lower purchasing costs and greater efficiencies across MTA
- Defines performance expectations, savings goals for the MTAHQ Procurement organization and establishes targets of direct reports to match overall strategic objectives.
- Identifies and evaluates risk, introduces mitigation plans, monitoring procedures and routine compliance reviews.
- Responds to internal and external auditors, implementing audit recommendations when appropriate.
- Drives development of efficient procurement systems and data integrity
- Responsible for procurement sustainability and business continuity planning.
- Performs other duties as assigned
- Complies with all policies and standards
- May be required to work hours outside regular work hours, as applicable
- Observes the work performed by contractors, as applicable
- Reviews invoices and approves them if the work has contractual standards, as applicable
- Addresses performance issues with the contractor when possible, as applicable
- Escalates issues to other parties when needed, as applicable
Required Knowledge/Skills/Abilities:
- Advanced knowledge of varied procurement methods, standard practices, systems, and policies and procedures, and contracting processes.
- Best practice procurement strategy skills and experience.
- Ability to identify trends and improvement opportunities aligned with business objectives and strategic plans.
- Excellent negotiation skills.
- Executive level presence; ability to partner with senior leadership to craft and execute visionary solutions that deliver value to end customers.
- Executive and Board level management ability with skills to communicate at Executive leadership level.
- Demonstrated experience working cross-functionally with strong personalities to drive consensus and achieve common goals.
- Strategic orientation, inquisitive, comfortable with ambiguity, and self-motivated.
- Strong executive presence, demonstrated leadership and collaboration skills with ability to build effective relationships and influence peers and key stakeholders.
- Demonstrates strength and ability to organize and lead multiple dynamic and cohesive teams concurrently.
- Excellent verbal and written communication skills with the ability to tailor messages to the given audience, present information in a clear and concise manner, apply creative approaches to engage audiences, manage change, resolve conflict, and build consensus.
- Proven change management abilities with experience leading change management within a large organization across multiple functions.
- Excellent communication and interpersonal skills.
- Excellent organizational and presentation skills.
- Demonstrated ability to work with all internal levels within a given organization, including the MTA Board.
- Demonstrated ability to communicate and interact well with external agencies. External agencies may include the Governor's Office for New York State, New York City government, elected and other public officials, as well as any staff located at other federal or state agencies or authorities.
- Demonstrated ability to work in a high profile, high pressure environment effectively.
- Demonstrated ability to communicate effectively with key internal and/or external stakeholders.
- Must have strong managerial skills to effectively direct a staff of professional and technical employees in implementing the short- and long-term goals and direction for the area(s) of responsibility.
- Demonstrated ability to complete short- and long-term projects effectively and as efficiently as possible.
- Demonstrated analytical capabilities and quantitative skills.
- Demonstrated ability to plan, execute and communicate an emergency procurement response.
Required Education and Experience:
- Bachelor's Degree in Arts/Sciences (BA/BS) in Business, Supply Chain or related field or an equivalent combination of education and experience may be considered in lieu of a degree.
- Minimum 16 years related experience, leading broad-based Procurement and Supply Chain Management functions, including at least 5 years in a department head role in a large, multi-faceted, fast-paced organization or governmental body preferred.
- Minimum 5 years of experience managing at least 50 full-time resources.
The Following is/are preferred:
- Master's degree in Arts/Sciences (MA/MS) MBA or advanced degree
- APICS, CSCMP or equivalent certifications preferred
Other Information
May need to work outside of normal work hours (i.e., evenings and weekends)
Travel may be required to other MTA locations or other external sites.
According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the "Commission").
