3-5+ years of experience in contract administration or management, preferably in a corporate legal department or tech company.
Experience with contract lifecycle management (CLM) systems and developing workflows or reporting.
Familiarity with commercial contract terms and risk assessment.
Strong analytical, organizational, and document management skills.
Excellent written and verbal communication skills.
Ability to manage multiple projects and deadlines effectively.
Bachelor's degree in business management, legal studies, or a related field; additional contract management certifications are a plus.
Responsibilities
Review and assess commercial agreements against approved templates and standards.
Identify and escalate non-standard terms and associated risks.
Prepare and coordinate contracts, amendments, and termination agreements.
Track contract status and facilitate internal review processes.
Administer the company's contract management system and monitor key contract obligations.
Generate reports on contract activity and compliance metrics.
Partner with various teams to support contract lifecycle and train users on CLM system.
Benefits
401(k) plan with company match.
Comprehensive employee group dental, vision, life, and disability insurance paid by the company.
Medical insurance with options for family coverage.
Paid holidays, vacation, and sick time.
Flexible spending accounts and educational reimbursement programs.
Full Job Description
Contracts Specialist
Our legal department is searching for Contracts Specialist to join our team in Irvine, CA. The ideal deal candidate is an organized and motivated contract professional who can manage contract workflows and administer the organization's contract lifecycle management (CLM) system. This role would handle the day-to-day coordination and review of contracts working closely with business teams across the organization to ensure contracts are processed efficiently, tracked accurately, and comply with company policies and procedures.
Key Responsibilities
Contract Administration & Review
Review routine commercial agreements and standard contract terms against approved contract templates, playbooks, and company standards.
Identify non-standard terms and escalate legal or business risks as appropriate.
Prepare, revise, and coordinate contracts, amendments, renewals, and termination agreements.
Track contract status and facilitate internal review and approval processes.
Support negotiations of standard business terms with customers, vendors, and partners.
Contract Lifecycle Management (CLM)
Administer and maintain the company's contract management system.
Manage contract intake, workflow routing, approvals, execution, and repository management.
Monitor contract obligations, key dates, renewals, and expirations.
Generate reports and dashboards on contract activity, cycle times, and compliance metrics.
Support electronic signature processes and document retention requirements.
Process Improvement & Compliance
Maintain contract templates, clause libraries, and playbooks.
Assist with process improvements to increase efficiency and reduce turnaround times.
Support internal audits and compliance initiatives.
Ensure contracts are stored and managed in accordance with company policies.
Stakeholder Support
Partner with procurement, sales, and operations teams throughout the contract lifecycle.
Train business users on contract processes and CLM system functionality.
Provide contract status updates and reporting to leadership.
Desired Qualifications and Skills
3-5+ years of experience in contract administration, contract management, legal operations, or equivalent experience, preferably in a corporate legal department or technology company
Experience working with contract lifecycle management (CLM) systems, as well as developing workflow, templates, or reporting within a CLM system.
Familiarity with commercial contract terms and risk assessment.
Strong analytical, organizational, and document management skills.
Excellent written and verbal communication skills.
Ability to manage and support multiple projects and deadlines.
Attention to detail and excellent analytical and problem-solving skills.
Ability to work independently and in a team environment
Be able to work effectively with all levels of employees and management.
Bachelor's degree in business management or administration, legal studies, paralegal studies or a similar field of study or equivalent experience. Additional certifications in the field of contract management are a plus
Compensation Package:
HORIBA offers a competitive compensation package that includes a 401(k) plan with match; employee group dental, vision, life, and disability (short and long-term) paid for by the company; medical insurance, family dental and vision insurance, and supplemental life insurance available with reasonable employee contributions; employee assistance program; paid holidays, vacation, and sick time; flexible spending accounts; and educational reimbursement and commuter benefit programs.
Qualified candidates can expect to earn between $82,000 to $91,000 in this role.
About Horiba Ltd
Horiba, Ltd. is a Japanese manufacturer of precision instruments for measurement and analysis. They make instruments that measure and analyze automobile exhaust gas, and environmental, medical and scientific applications.
Horiba is one of the top 25 analytical and life sciences instrumentation companies in the world.
The group has been involved in measurement technology for more than 50 years. It is diversified in 5 different sectors: automotive tests systems, environmental, medical, semiconductor and scientific fields. Today, the group, chaired by Atsushi Horiba, gathers 5,965 employees worldwide and generated 1 294 million of dollars in 2014.[dubious – discuss]
The motto of HORIBA Ltd. is "Joy and Fun".
