Contract Specialist

Contract Specialist positions open, negotiate, recommend contract award, administer and terminate various types of contracts including consulting, architectural and engineering projects, design, construction and construction management, and pre-purchased material and equipment contracts; assist in the preparation/distribution of Request for Qualifications (RFQ), Request for Information (RFI), Invitation to Bid (ITB), and/or Request for Proposal (RFP); assist in the preparation and dissemination of addenda; conduct pre-bid/pre-proposal meetings; review of bids/proposals and submittals for responsiveness; review bonding and insurances submittals; develop and maintain commercial terms and conditions of contracts; develop negotiation plans and strategies; prepare reports and correspondences; and perform other duties as assigned. NOTES: MINIMUM REQUIREMENTS You must meet the following requirements on the date you apply, unless otherwise indicated. EDUCATION: Bachelor's Degree or equivalent education (i.e., minimum completed units = 120 semester/180 quarter). NOTE: Additional qualifying experience may be substituted for education lacked on a year-for-year basis. One year of full-time experience = 30 semester/45 quarter college-level units. EXPERIENCE: Two years of full-time professional-level contract administration experience in architecture, engineering, and/or construction which MUST include at least TWO of the following: 1 Contract development. 2 Evaluation of bids and/or proposals. 3 Negotiation of contracts and contract changes. 4 Administration of contract terms and conditions. NOTES: A Master's Degree in Public or Business Administration may be substituted for a MAXIMUM of one year of the required experience. City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered. LICENSE: A valid California Class C Driver License may be required at the time of hire. HIGHLY DESIRABLES: Professional-level contract administration experience in public works architecture and engineering contracts, and/or public works construction contracts. Knowledge of architectural engineering and design contracting practices. Familiarity or experience with local, state, or federal laws as they apply to contract acquisition practices. Familiarity with negotiating labor disputes and/or labor compliance in a government or public agency setting. Knowledge of and ability to use a variety of computer software (e.g., Word, Excel, SAP, and labor compliance software). REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION): Proof of degree/transcripts, if utilized to meet the minimum requirements. For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements. Required documents should be attached electronically to your application. If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying. SCREENING PROCESS Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system. If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met. Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days). For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview. SUPPLEMENTAL INFORMATION PRE-EMPLOYMENT REQUIREMENTS: Employment offers are conditional pending the results of all screening processes applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting. Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes, which may include a polygraph examination and/or background investigation. All of these processes must be successfully completed before employment begins. A positive test for alcohol, cannabis/marijuana, illegal drugs, or inadequately explained prescription drugs, or misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process, may be cause for disqualification or termination of employment. Nothing in this job posting constitutes an express or implied contract for employment with the City of San Diego. Candidates must notify the Personnel Department of any change in their name, mailing address, email address, or phone number, otherwise they may miss employment opportunities. Assistant Engineer - Civil (Option Title: Contract Specialist) Rev. 4 - November 6, 2026 (New Recruitment Date) City employees may be eligible to participate in a benefit program including holidays, vacations, savings and retirement plans, health programs, and other benefits. Eligible City employees initially hired or assuming office on or after July 10, 2021, with the exception of Police Recruits participating in the City's Police Academy, will participate in the City's Defined Benefit Plan administered by the San Diego City Employees' Retirement System (SDCERS). Benefits may change due to employer-employee contract negotiations. or review the 01 I understand that failure to respond to the following questions in the spaces provided may result in the rejection of my application. In addition, I may miss out on employment opportunities. Résumés are NOT reviewed for assessing the minimum requirements, qualifications will be determined from the answers provided to the supplemental questions. Yes No 02 Are you a current or former City of San Diego government/municipal employee? Current city employee Former city employee Current & former city employee None of the above 03 If you have previously worked or are currently working for the City of San Diego, please enter your PERNR. 04 The minimum age for this job is 18, unless you are 17 and a high school graduate. Do you meet the minimum age requirements for this job? Yes No 05 Are you meeting the education requirement with a Bachelor's Degree or equivalent education (i.e., minimum completed units = 120 semester/180 quarter)? NOTE: Attach proof of degree/transcripts to your application. Yes No 06 Do you possess a Master's Degree in Public or Business Administration? NOTE: Attach proof of degree/transcripts to your application. Yes No 07 If you are using a combination of experience and education to qualify, which of the following best describes your level of education? 0 to 29 semester/44 quarter units 30 semester/45 quarter units to 59 semester/89 quarter units 60 semester/90 quarter units to 89 semester/134 quarter units 90 semester/135 quarter units to 119 semester/179 quarter units 120 semester/180 quarter units or more 08 How many years of full-time professional-level experience do you have performing contract administration in architecture, engineering, and/or construction which includes at least two of the following: contract development, evaluation of bids and/or proposals, negotiation of contracts and contract changes, and administration of contract terms and conditions? None Less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years to less than 5 years 5 years to less than 6 years 6 years or more 09 In which of the following areas do you have full-time professional-level contract administration experience? Architecture Engineering Construction None of the above 10 In which of the following areas do you have full-time professional-level experience performing contract administration in architecture, engineering, and/or construction? Contract development. Evaluation of bids and/or proposals. Negotiation of contracts and contract changes. Administration of contract terms and conditions. None of the above. 11 Describe your full-time professional-level contract administration experience in contract development. Specify from which employer the experience was gained, your title, level of responsibility, percent of time spent performing the duties and the total length of your experience. If you do not have any experience in this area, write "None." 12 Describe your full-time professional-level contract administration experience in the evaluation of bids and/or proposals. Specify from which employer the experience was gained, your title, level of responsibility, percent of time spent performing the duties and the total length of your experience. If you do not have any experience in this area, write "None." 13 Describe your full-time professional-level contract administration experience in the negotiation of contracts and contract changes. Specify from which employer the experience was gained, your title, level of responsibility, percent of time spent performing the duties and the total length of your experience. If you do not have any experience in this area, write "None." 14 Describe your full-time professional-level contract administration experience in the administration of contract terms and conditions. Specify from which employer the experience was gained, your title, level of responsibility, percent of time spent performing the duties and the total length of your experience. If you do not have any experience in this area, write "None." 15 Describe your experience in the following areas: a. Negotiating plans and strategies; b. identifying negotiation terms and developing negotiating schedules. For each area, specify from which employer the experience was gained, your title, level of responsibility, percent of time spent on each area and the total length of your experience. If you do not have any experience in a specific area, write "None." 16 Describe your experience making presentations to community groups, contractors, and others. Specify from which employer the experience was gained, your title, level of responsibility, percent of time spent performing the duties and the total length of your experience. If you do not have any experience in this area, write "None." 17 Describe your experience preparing reports/correspondence pertaining to contracts. Specify from which employer the experience was gained, your title, level of responsibility, percent of time spent performing the duties and the total length of your experience. If you do not have any experience in this area, write "None." 18 Describe your familiarity in each of the following areas: a. local, state or federal laws as they apply to contract acquisition practices; b. negotiating labor disputes and/or labor compliance in a government or public agency setting. For each area, specify from which employer the experience was gained, your title, level of responsibility, percent of time spent on each area and the total length of your experience. If you do not have any experience in a specific area, write "None." 19 Describe your knowledge and/or experience with architectural engineering and design contracting practices. Specify from which employer the experience was gained, your title, level of responsibility, percent of time spent on each area and the total length of your experience. If you do not have any experience, write "None." 20 List the computer programs which you are familiar with (e.g., Word, Excel, SAP, labor compliance software) and indicate your experience level (e.g., limited, moderate, extensive). 21 Describe your experience in professional-level contract administration experience in public works architecture and engineering contracts, and/or public works construction contracts. Specify from which employer the experience was gained, your title, level of responsibility, percent of time spent performing the duties, and the total length of your experience. If you do not have any experience in this area, write "None." 22 Describe any additional contract administration experience that has not been covered. Specify from which employer the experience was gained, your title, level of responsibility, percent of time spent performing the duties and the total length of your ex