Contract Administrator (Aviation Practice)

C&S is currently seeking a Contract Administrator for our national Aviation Practice. This position is located in our Albany, NY office and will consider other C&S office locations. Overall responsibilities include: - Management of project-related contracts from creation through execution, monitoring, and renewal. - Ensure that agreements are compliant, accurately executed, filed appropriately, and aligned with organizational objectives. - Act as a central point of coordination, working with project/contract/client managers, legal, and accounting and finance to maintain contract integrity and performance. - Includes the creation, monitoring, and renewal of applicable subconsultant contracts and insurance, as necessary. Essential Functions: - Lead contract preparation utilizing standardized templates where available and coordinate with legal and accounting and finance staff for approvals. - Prepare and coordinate execution of prime and subconsultant contracts. - Review contracts for completeness, required provisions, and potential risks prior to legal review and escalate issues as appropriate. - Coordinate with legal staff to obtain appropriate contract reviews and required insurance certificates. - Serve as a resource to project managers regarding contractual requirements, client obligations, insurance requirements, and contract administration procedures. - Coordinate with project/contract managers throughout the contract lifecycle to ensure appropriate documentation is filed and maintain contract compliance. - Maintain organized contract files and ensure project documentation is retained in accordance with company policies and contractual requirements. - Monitor, proactively update, and maintain contract tracking logs and databases to monitor execution status, expirations, renewals, rate tables, overhead documentation, budget utilization, and key contract milestones. - Prepare, coordinate, and track contract amendments, supplemental agreements, scope changes, and contract extensions. - Prepare periodic reports regarding contract status and upcoming actions. - Assist in the preparation of work/task orders for term contracts. - Track term contract status regarding start/end dates, overall budget capacity, subconsultant usage, renewal, extension actions required, etc. Needed Skills: - Strong attention to detail and accuracy. - Ability to work independently while exercising sound judgment and seeking guidance when appropriate. - Detail-oriented with strong time management and organizational skills and the ability to adapt effectively to changing priorities. - Ability to analyze contractual requirements and identify discrepancies or areas requiring clarification. - Ability to manage multiple priorities and deadlines across a high volume of active contracts. - Ability to communicate clearly and concisely, both orally and in writing. - Advanced knowledge of Microsoft Office Suite. - Ability to create and maintain productive relationships with employees, clients, and subconsultants. - Ability to handle confidential and sensitive information with professionalism and discretion. Education/Experience Minimum: - 5+ years of experience in contract administration, project coordination, project controls, or related business operations roles. - Associate's degree in Business Administration or related field preferred; certificate in contract administration is a plus. - Experience supporting architecture, engineering, environmental, construction, or professional services contracts preferred. - Familiarity with master service agreements, term contracts, task orders, and subconsultant agreements preferred. - Familiarity with airport, transportation, or public-sector contracts preferred. - Experience supporting federally funded projects is a plus. Estimated Compensation Range and Benefits $85,000 - $110,000/year* *Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills Learn about our comprehensive Benefits