Job Title

Chief of Staff

Location

US
Washington DC, Navy Yard - DC US (Primary)

Job Description

Job Title: Chief of Staff

Work Location:

Naval Sea Systems Command

1333 Isaac Hull Ave SE, Washington, DC 20376

The Senior Program Analyst would report directly to the Deputy Director and seated at the Navy Yard.

Employment Type: Full Time; Direct Hire

The Senior Program Analyst will support the SEA 05H Deputy Director and Division Directors directly by taking over their smaller responsibilities or handling other day-to-day items. The duties include attending meetings on the Deputy Director or Division Director's behalf and taking notes, leading, and implementing various strategic planning processes across the program and providing leadership members with important programmatic information to prepare them for upcoming meetings or presentations.

To be successful in this position, you must have strong leadership and problem-solving skills to assist with the daily operation of the program office. The Senior Program Analyst regularly works with team members of all levels, so strongly developed written and verbal communication skills are crucial. The Senior Program Analyst is responsible for improving the efficiency of the program office and also managing the time of the Deputy Director and Division Directors, so time management skills in organization and planning to prioritize tasks, set meetings and diffuse work conflict without bringing it to the attention of the Deputy Director and Division Directors is critical. The Senior Program Analyst must take the necessary steps to overcome problems the program office faces.

An effective Senior Program Analyst must possess confidence to take initiative and make decisions each day that can impact the program office's daily operations. They must have extensive knowledge on how the program office functions, so it's best if the Senior Program Analyst hold years of experience working in Combat System community (as a senior enlisted, such as a Senior or Master Chief).

General Duties

• Collaborating with the Deputy Director and Division Directors to determine and prioritize programmatic strategies
• Is the right-hand advisor, sounding board, and gatekeeper to the Deputy Director and Division Directors and possesses in-depth knowledge of daily operations.
• As the communication liaison, responsible for relaying information between Deputy Director and Division Directors with other staff members.
• Attends meetings, provides an overall programmatic picture to the Deputy Director and Division Directors and other stakeholders, and then transmits information to division as needed.
• Provide data analysis and metrics of the program office to the Deputy Director and Division Directors, then suggest strategic initiatives to improve workflow, teamwork, and budget management.
• Responsible for determining performance indicators for the program office, then delivering those metrics.
• Work on the everyday action items the Deputy Director and Division Directors do not have time to carry out,
• Prioritize tasks by assisting the Deputy Director and Division Directors with scheduling to make the most of their limited time. You may schedule meetings and travel or delegate those duties to the executive assistant team.
• Identify issues and provide workable solutions, then communicate only the pertinent details to the Deputy Director and Division Directors.
• Provide project assessment and facilitation executing a new initiative or special project, assess the risk, cost, and work required to achieve it, then facilitate and oversee the initiative to completion.
• Planning, coordinating, and keeping contents of a meeting focused.
• Determining key performance indicators and how to measure team performance.
• Providing tactical support to implement ideas.
• Working with leadership to deliver, monitor and communicate progress towards goals.
• Responding to inquiries on behalf of the Deputy Director and Division Directors.
• Overseeing strategic initiatives from ideation to implementation.
• Identifying and helping solve core problems or opportunities.
• Providing support and oversight for special projects and initiatives .
• Planning, coordinating and leading meetings and workshops.
• Identifying and providing recommendations on improvements across the organization.

No job description available

Job Requirements

Required Skills:

• Desired: 10 or more years of experience with Navy acquisition/Combat Systems.
• Desired: Experience leading a project and interfacing with an end item customer.
• Desired: Knowledge of Program Management, including the acquisition process, the budgeting process and Navy program execution.
• Active Duty Experience preferred.
• Recent experience with Combat Systems would be ideal.
• Required: Excellent written and oral communications skills
• Required: 7-10 years of experience leading, managing, or overseeing multiple departments with an emphasis on communication, problem-solving, and leadership skills.
• Preferred: Strong organizational and leadership skills.
• Time management skills
• Proven excellent interpersonal skills
• Ability to multitask effectively
• Ability to pay attention to details and to work based on available data and not guesswork
• Ability to collaborate with team members, multi-task, and adapt to change;
• Experience with Project Work Schedule, Cost Management;
• Ability to communicate comfortably with senior level Government employees;
• Ability to work independently;
• Proficiency using Microsoft Office Suite (Excel, PowerPoint, and Word).

Preferred Skills:

• Experience as a project manager
• Ability to be flexible both in relation to job-specification and schedules
• Ability to solve problems

Security Clearance: This position requires a current U.S. Department of Defense (DOD) SECRET security clearance and employee must maintain eligibility and adjudication at the SECRET level.

Education/Equivalent:

Required: bachelor's degree in business administration or a related field such as finance or economics.

Travel Required: No

Clearance Requirement