Job DescriptionThe Tenth Judicial District, which includes eight counties in the Northern Suburbs of the Twin Cities Metro Area, is seeking qualified applicants for a full-time Calendar Coordinator to join the Centralized Support Unit (CSU). This position is based in Mora at the Kanabec County Courthouse, and supports centralized court operations and judicial referee calendars across all eight counties within the Tenth Judicial District.
The Calendar Coordinator is responsible for the advanced coordination, administration, and operational oversight of specialized judicial referee calendars, including Housing, Guardianship/Conservatorship, and Conciliation Court calendars. This position serves as a central resource for judicial officers, court administration leadership, and staff, requiring extensive knowledge of court calendaring practices, case processing, and referee operations. A high degree of independent judgment is expected when coordinating complex schedules, resolving coverage issues, monitoring workflow, and ensuring the timely and accurate processing of court work.
In addition to districtwide calendaring responsibilities, this position provides guidance and direction to Centralized Support Unit staff, assists in coordinating daily operational priorities, and promotes consistent procedures and workflows across the Mail Hub and Referee Clerk divisions. The position also serves as backup leadership support to the CSU Supervisor and provides onsite operational assistance to Kanabec County Court Administration as needed.
WHAT YOU WILL DOThe following are examples of major job duties expected of this position:
- Coordinates and maintains centralized Housing, Guardianship/Conservatorship, and Conciliation Court calendars serving eight counties within the Tenth Judicial District.
- Coordinates schedules, assignments, and coverage for two permanent judicial referees and fourteen per diem conciliation referees.
- Works closely with the Chief Judge, Presiding Judge, judicial referees, and county court administration leadership to establish and maintain efficient calendaring practices.
- Evaluates scheduling conflicts, case volume, referee availability, and competing operational priorities; exercises independent judgment to resolve complex scheduling issues.
- Coordinates calendar changes, cancellations, continuances, and coverage needs to ensure continuity of court operations.
- Monitors the status and timeliness of referee orders and related case processing; identifies incomplete, delayed, or potentially inaccurate work and coordinates appropriate follow-up.
- Reviews workflow information, identifies recurring issues or trends, and recommends process improvements and standardized procedures across participating counties.
- Provides operational updates and communicates significant workflow concerns to the CSU Court Operations Supervisor and appropriate leadership.
- Provides guidance and work direction to CSU staff, including coordinating daily priorities, distributing and balancing assignments, monitoring work progress, and reviewing completed work for accuracy and quality.
- Serves as a resource for staff, judicial officers, and court administration on complex calendaring, referee-related processing, and procedural questions.
- Assists with staff training, procedural guidance, recruitment and selection activities, and implementation of consistent workflows.
- Facilitates communication and collaboration among CSU employees, judicial referees, county court administration, and district leadership.
- Provides hands-on backup support to the Mail Hub, including printing, mailing, electronic service, returned-mail processing, and related case-management functions.
- Provides backup court operations support for referee proceedings, including case preparation, courtroom support, case updating, hearing notices, and order processing.
- Provides backup leadership support to the CSU Supervisor, assisting with staff guidance, daily operational needs, and continuity of services for the Centralized Support Unit and Mail Hub.
- Provides backup leadership support to Kanabec County Court Administration, assisting with daily operational questions, staff coverage, and continuity of court operations.
- Balances local county support responsibilities with districtwide calendaring and CSU operational needs.
MINIMUM QUALIFICATIONSThe Minnesota Judicial Branch recognizes the diverse set of skills, strengths, and attributes that an individual may bring into a role. If you have any combination of the experience, training, and education required for this position, apply today!
- High school diploma or equivalent.
- Experience in court operations, including in-court clerking and court calendar planning or management.
WHAT YOU WILL BRING- Extensive knowledge of guardianships, conservatorships, conciliation court, and in-court updating.
- Considerable knowledge of court procedures, policies, rules, and local practices related to court operations and the responsibilities of team members.
- Knowledge of the organization, operation, function, and jurisdiction of the court.
- Ability to coordinate complex calendars, schedules, and assignments across multiple counties and competing operational priorities.
- Ability to exercise independent judgment, analyze problems, identify solutions, and make operational decisions with limited direction.
- Ability to provide work direction, balance workloads, monitor work progress, and review completed work for accuracy and completeness.
- Ability to provide training, procedural guidance, and support to employees with varying levels of experience.
- Proficiency in the Minnesota Court Information System (MNCIS) and related court technologies.
- Strong analytical, problem-solving, and organizational skills with the ability to manage multiple priorities and meet deadlines.
- Ability to communicate effectively and collaborate with judicial officers, court administration leadership, employees, and justice partners.
- Ability to establish and maintain effective working relationships while handling high-conflict or sensitive matters with professionalism and discretion.
- Ability to provide exceptional customer service while managing competing demands in a fast-paced court environment.
- Ability to handle confidential information and court records appropriately and in accordance with applicable policies, procedures, and statutes.
SUPPLEMENTAL INFORMATION- This position is a part of the Centralized Support Unit (CSU) and is physically based at the Kanabec County Courthouse.
- A hybrid work schedule may be available, based on business needs and operational requirements.
- This position supports centralized court operations and judicial referee calendars across all eight counties of the Tenth Judicial District.
- Work is performed in an office setting and may include courtroom responsibilities and on-site support for court operations.
- This position requires the ability to manage multiple competing priorities, exercise discretion, and work independently.
- This position provides guidance and work direction to staff but does not have direct personnel supervisory authority.
- The expected hiring range for this position is $31.84 - $40.59, based on qualifications, with a full future earning potential of $66,482- $102,939 annually
- This position is unrepresented and follows the HR Rules.
- This position is non-exempt under the Fair Labor Standards Act.
- Core business hours are Monday - Friday, 8:00am - 4:30pm. Initial days off: Saturday, Sunday, and Court Designated Holidays.
