Starting Wage Range: $90,630.26/yr. - $116,255.21/yr.Job Summary:Coordinates all aspects of the budget process. Works closely with the Tribe's leadership team and Finance staff to direct the ongoing administration of budgets. Responsible for processing, recording and preparation of budget transactions.
Essential Functions:- Coordinates the development and implementation process of annual Tribal budgeting process, goals, objectives, policies, and procedures.
- Generates the annual Budget Calendar for the budget process.
- Develops preliminary and final budget documents in a presentation quality format.
- Prepares annual budget publications for preliminary budget and adopted budget for Tilixam Wawa publication to Tribal members.
- Participates in budget hearings.
- Reviews proposed budget submissions from department managers for accuracy and completeness.
- Serves as advisor to management team and program staff related to all budgetary topics.
- Ensures effective coordination between the various players of the budget process such as Tribal Council, executive management team and department managers.
- Assists departments in budget preparation and supervises efforts to assure that all budgets are accurate, complete and conform to budget policies and ordinance. Monitors Tribal Council actions for budget increases or transfers throughout the year.
- Ensures the accurate, timely forecasting of Tribal revenues, expenditures and year-end balances.
- Prepares revenue projections for annual operating budget and works with appropriate parties to ensure funding sources are allocated and budgeted correctly.
- Prepares supplemental budgets and related staff reports, postings, and resolutions as required.
- Resolves budgetary problems and discrepancies with department representatives.
- Provides accurate, timely and cooperative technical assistance to Tribal departments. Acts as Financial liaison between programs and Finance Division.
- Analyzes revenue and expenditure variances relative to the adopted budget and/or budget as amended and prepares monthly budget vs. actual reports to management and Tribal Council.
- Reviews revenue and expenditure transfer requests for conformance to Tribal policies and federal audit requirements. Prepares budget entries for requested transfers.
- Monitors annual budgets subsequent to adoption and alerts department and programs, which over expend or are in danger of over expending budgets.
- Prepares ad hoc reports relevant to the budget for various departments and management.
- Ensures that budgets are executed in accordance with the Tribe's Budget and Appropriations Ordinance.
- Provides training on budget process to programs and other staff.
- Maintain financial reports, records, and general ledger accounts for fund accounting.
- Prepares journal entries, analyses, and account reconciliations and assists with monthly, quarterly and annual close processes. Review and post-budget and accounting journal entries.
- Responds to information requests and assists with external audits.
- Utilizes appropriate accounting practices for prepaid expense
- Ensures compliance with Generally Accepted Accounting Principles (GAAP).
- Assists management and others within the department as needed. Provides a high level of customer service with respect to internal customers and Tribal members.
- Performs a variety of other duties as assigned by supervisor.
Education, Experience, and Licenses:- Requires a Bachelor's Degree in Accounting or Business related degree.
- Requires a minimum of three (3) years of advanced accounting experience with at least one (1) year of budgeting experience in the governmental environment.
- OR equivalent combination of education, training and experience.
Driving Requirements:- Employees may be required to drive for work-related purposes and must maintain a valid Oregon Driver's License (ODL), meet company vehicle insurance requirements, and provide proof of personal vehicle insurance.
Qualifications,Registrations, and Certifications:- Must have knowledge of banking regulations and cash management.
- Strong understanding of accounting theory is required.
- Proficient in accounting and budget management software.
- Ability to present technical information in a clear and understandable way is required.
- Strong financial analysis and conceptual skills required.
- Technical focus involves a wide variety of duties using a general knowledge of Tribal policies and procedures including program funding requirements.
- Must have knowledge of Generally Accepted Governmental Accounting Principles.
- Duties require considerable judgment to work independently toward general accounting results.
- Must devise new or modify and adapt existing accounting methods, techniques and procedures to meet new or unusual requirements.
- Requires excellent verbal and written communication skills.
- Must have the ability to speak effectively before groups of customers or employees of the organization.
- Must have excellent interpersonal skills to interact with diverse groups of individuals.
- Must have the ability to manage multiple priorities and complete tasks quickly, accurately, and meet deadlines.
- Ability to use independent judgment, within established guidelines, in the course of undertaking assigned responsibilities required.
- Must be highly detail oriented and organized in work.
- Advanced experience with Microsoft Office products is required.
- Requires the use of judgment in the analysis of facts and circumstances surrounding individual problems or transactions and in the determination of actions to be taken within the limits of standard and accepted practice.
- Ability to multi-task and coordinate information at the Executive level is required.
- Knowledge of and sensitivity to Native American culture required.
Environmental Factors and Conditions/Physical Requirements:- Continually requires the ability to express or receive detailed information or important instructions through oral communication.
- Continually requires working with fingers rather than the whole hand or arm. Requires repetitive movement of wrists, hands and/or fingers. Often requires walking or moving about to accomplish tasks.
- Requires standing and/or sitting for sustained periods of time, raising objects from a lower to a higher position and/or moving objects horizontally.
- Occasionally requires lifting of up to 40 pounds.
- Supports a safe work environment by performing all duties in accordance with Tribal safety policies and procedures, and Emergency Management Plan.
- This position is frequently subject to inside environmental conditions, which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.
- Supports a safe work environment by performing all duties in accordance with Tribal safety policies and procedures, and Emergency Management Plan.
- Due to the nature of the interactions with other employees and the public we serve, employees may be required to provide documentation of, or receive, certain health vaccinations.
- May be called upon to serve as a Disaster Reservist during emergencies.
- Occasionally works ten hours or longer a day, nights and weekends.
- Local travel is occasionally required. Travel outside of the state is infrequently required.
Background Check:- Candidates for this position will be subject to criminal and character background checks and may be subject to fingerprinting.
