Location: Toronto
Compensation:$80,000 - $100,000
Candidate ProfileThe Board Liaison serves as the critical administrative link between RJC's Board Chair and its Executive Leadership. Reporting to an Executive Principal, with a dotted-line reporting to the Board Chair, this role is responsible for supporting the day-to-day activities of the Board and the associated Committee portfolio, as well as providing support to the Executive Assistant.
Key ResponsibilitiesMeeting Coordination and Support
- Assist in the planning and organization of all meetings of the Board and its associated committees (Finance Committee, HRCC and Governance), including the Annual General Meeting, and Board Strategy Offsite.
- Responsible for the logistics of the Board meeting materials including:
- Gather and consolidate all Board package materials including presentations, briefing notes, and supporting documents from multiple contributors.
- Monitor updates ensuring the most current versions are captured, resolving discrepancies between drafts, and organizing all finalized files into a complete, accurate, and ready-to-publish Board package.
- Ensure appropriate notice periods (mailing deadlines) are met.
- Develop and manage the annual Board and Committee calendar, ensuring all meeting dates align with financial reporting cycles and support effective sequencing across the firm.
Meeting Minute Management
- Attend all meetings (in-person and virtual) to record comprehensive, accurate minutes and track follow-up action items.
- Create accurate meeting minutes and work with Executive and Board Chair to ensure prompt turnaround times and distribute to appropriate individuals for approval.
- Maintain the corporate minute books (i.e., Board, Finance, HRCC and Governance).
Manual Management
- Responsible for maintenance of the Board's Annual Work Plan.
- Maintain the Governance Manual (Articles, Terms of Reference, Policies, Guidelines).
Communication & Relationship Management
- Act as the primary point of contact fielding inquiries and facilitating communication between the Board and Executive Leadership.
Travel & Business Hours
- Travel is required in this role (20%).
- Ability to work outside regular business hours to attend Board meetings and compile Board package material from across multiple time zones.
Executive Assistant Support
- Support the Executive Assistant as requested.
Professional QualificationsEDUCATION
- Certification or degree in Business or Public Administration, or a related field is preferred.
EXPERIENCE
- 5 to 7 years of administrative experience, preferably at the Executive level.
- 2+ years of experience working with governance processes.
TECHNICAL SKILLS
- Exceptional organization Manages complex calendars, travel, meetings, and priorities with precision.
- Time management Knows what's urgent versus essential.
- Communication skills Clear, concise, and professional (written and verbal).
- Attention to detail Consistently ensuring accuracy and thoroughness in every task.
- Technology literate Comfortable with productivity tools (email, calendars, Word, Excel, etc.).
- Projects coordination Tracks deadlines, follows up, and keeps initiatives moving.
ESSENTIAL ATTRIBUTES
- Reliability and accountability: Follow through consistently.
- Proactivity: Acts without being asked.
- Resilience under pressure: Performs well in fast-paced, high-stakes environments.
- Integrity: Trustworthy and ethical.
- Confident humility: Self-assured while remaining supportive.
PROFESSIONAL ATTRIBUTES
- Creative mindset with a proactive approach
- Supportive teammate and trusted advisor
- Accountable, reliable, and quality-focused
- Committed to continuous learning and improvement
- Leads self and others with purpose and professionalism
What RJC Offers?
- An inspiring workplace that supports its people and recognizes great work
- Stimulating, challenging projects and development opportunities to help you grow your skills and career
- Being part of a supportive and inclusive network of people that help each other reach their goals
- A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
- An extensive and generous benefits package including a $1000 Health Care Spending Account
- Maternity and Parental Leave Top-up Program
- Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC's matching Retirement Registered Saving Plan (RRSP)
