Job Description:Summary:The Associate Vice President & Controller oversees the College's day-to-day financial operations, leading the Business Office team. This role is pivotal in managing the monthly and annual closing of accounting records and preparing the College's financial statements. The Associate Vice President & Controller ensures the timely and accurate completion of the College's 990 and 990-T tax returns. Collaborating closely with the Finance Director and Finance Manager of Budget, Reporting, and Analysis, they assist in monitoring actual results and provide insights to inform projections. Additionally, this position is responsible for maintaining robust internal controls to safeguard College assets and ensuring compliance with all federal, state, and local regulations. This role also plays a critical leadership role in advancing the College's finance and business process modernization, data strategy and operational excellence initiatives.
Essential Departmental Duties and Responsibilities:- Ensures accurate, efficient, and well-controlled processing of financial transactions through optimized and automated workflows.
- Oversees the Accounts Receivable and Accounts Payable functions for the college.
- Oversees Endowment accounting and responsible for initiating investment manager transactions.
- Oversees cash management and initiation of banking transactions.
- Responsible for the preparation of the annual financial statements.
- Coordinates the annual financial statement and Uniform Guidance audits with the independent auditor.
- Oversees processes which ensure that all federal Title IV federal money is handled according to federal regulations, in conjunction with Director of Financial Aid.
- Oversee Grants Accounting for the College's Federal State and Private Research grants.
- Oversees the completion of the annual Form 990 & 990T and related State tax returns.
- Prepare all necessary bond disclosure documents and assist the Vice President for Finance and Business with new bond issues when needed; ensure compliance with Bond covenants for existing bonds; Help to design and implement financial policies and procedures.
- Implement and continually review financial internal control systems.
- Leads optimization of end-to-end business processes; Identifies and implements business process improvements across accounting, reporting, and close cycles to reduce manual effort and cycle times.
- Helps to ensure that short-term cash is invested according to the College's investment policy.
- Supports the Audit & Risk, Investment, and Resources Committees of the Board of Trustees.
- Ensures that the College is adhering to all federal, state, local laws and regulations that impact the college's operations.
- Assist with the preparation of the annual IPEDS report, NACUBO endowment study, federal and state department of education reporting and other various reports and surveys.
- Evaluates and implements emerging technologies to improve efficiency, accuracy and scalability.
- Builds and develops a high-performing accounting and business office team.
- Assists with other duties as assigned by the Vice President for Finance and Business
Requirements:Education and/or Experience:
- Bachelor's Degree in accounting and CPA; ten years minimum accounting experience in complex organization (not-for-profit preferred)
- Strong communication and organization skills
- Advanced proficiency in ERP systems, reporting tools, Microsoft Office Suite skills
- Experience with automation and AI-enabled finance solutions preferred
- Significant experience overseeing accounting and business teams, directing workflows, and ensuring achievement of departmental deadlines
- Proven ability to lead, coach, and develop accounting professionals while driving engagement, accountability, and high-quality financial execution
Knowledge Skills and Abilities:Skills: - Ability to read, analyze, and interpret general office policies, technical procedures, accounting guidance or governmental regulations.
- Ability to author reports, business correspondence, and procedure manuals.
- Ability to develop and manage workplans.
- Ability to effectively present information and respond to questions from Board, Cabinet, parents, students, and staff members.
- Ability to solve practical problems and deal with a variety of concrete variables.
- Must be able to present information in repetitive situations with courtesy, tact, and interest.
- Must be detail-oriented, with the ability to process a large amount of data with complete accuracy.
Knowledge: - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percentage.
Abilities: - Ability to maintain confidentiality and handle sensitive information with discretion.
Application Instructions:For highest consideration please submit a resume, cover letter, and a list of 3 professional references which includes name, telephone number and email address.
