American Association for Cancer Research

Associate Director, Meetings and Exhibits

American Association for Cancer Research • $95K — $115K *
Philadelphia, PA 19120In-Person
Healthcare
8 - 10 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Ten years of meetings and exhibit management experience.
  • Five years as a senior level meeting professional.
  • At least three years in medical or scientific meetings.
  • At least three years managing international meetings.
  • Required experience in non-profit organizations.
  • Strong verbal, written, and interpersonal communication skills.
  • Proven experience in sourcing and contract negotiation.

Responsibilities

  • Oversee all aspects of event planning from site selection to on-site operations.
  • Collaborate with leadership to plan AACR's major meetings and conferences.
  • Develop and monitor meeting budgets while identifying revenue opportunities.
  • Manage logistics for both international and domestic meetings.
  • Negotiate contracts with hotels, vendors, and service providers.
  • Act as primary contact for international meeting relationships.
  • Lead and mentor the meetings team, fostering staff development.

Benefits

  • Opportunity to work with prominent leaders in cancer research events.
  • Engagement in diverse and high-profile medical meetings.
  • Access to professional development and mentoring opportunities.
  • Travel opportunities to international conferences in the field.
  • Participation in shaping strategies for impactful meetings.
Full Job Description
Overview

The primary responsibility of this position is to work with the Senior Director and Director of Meetings and Exhibits to manage the development and execution of all conferences, workshops, and meetings of the American Association for Cancer Research. The primary role will be the oversight of all international meetings, including working with contracted third parties.

Responsibilities

  • Oversee all aspects of event planning, including site selection, contract negotiations, registration, housing, food and beverage, audiovisual services, transportation, and onsite operations.
  • Work with the Director and Senior Director to plan and execute the AACR Annual Meeting, Special Conferences, Board Meetings, Workshops, Committee Meetings, Think Tanks, and virtual/hybrid educational programs.
  • Develop and manage meeting budgets. Monitor financial performance throughout the planning process. Identify opportunities to increase revenue and control expenses. Prepare financial reports and post-event reconciliations.
  • Manage on-site logistics at AACR Annual Meeting, Special Conferences, Board Meetings, Workshops, Committee Meetings, Think Tanks, and virtual/hybrid educational programs, both international and domestic.
  • Negotiate contracts with hotels, convention centers, vendors, and service providers. Perform site visits when necessary.
  • Oversee the negotiation and contracting of third-party international relationships for international support.
  • Act as primary contact for all international meeting relationships.
  • Serves as staff liaison with Senior Director and Director in developing agendas, materials, and meeting minutes as well as working to develop annual goals and long-term strategies for meetings and conferences.
  • Manage other functions pertaining to group activities as they arise; special events, banquets, and meetings not held in conjunction with the Annual Meeting, or other conferences.
  • Lead, mentor, and develop the meetings team. Set performance expectations and support professional growth and train staff.
  • 35% travel required.


Qualifications

  • Ten years of meetings and/or exhibit management experience.
  • Five years of experience as a senior level meeting professional.
  • Minimum of three years of experience in medical or scientific meetings.
  • Minimum of three years of experience in international meetings.
  • Non-profit experience required.
  • Excellent verbal, written and interpersonal skills.
  • Extensive sourcing and contract negotiation experience


Education and Training:
  • Bachelor's Degree
  • CMP required
  • HMCC a plus


Specialized Knowledge & Skills:
  • Knowledge of policies and procedures pertaining to meetings and exhibition management, specifically international meeting experience.
  • Knowledge of the Meeting & Exhibits Industry as well as current trends in the industry.

About American Association for Cancer Research

The American Association for Cancer Research (AACR) is a non-profit organization dedicated to preventing and curing cancer through research, education, communication, and collaboration. The AACR is the oldest and largest scientific organization in the world focused on every aspect of high-quality, innovative cancer research. The AACR's membership includes more than 47,000 laboratory, translational, and clinical researchers; population scientists; other health care professionals; and patient advocates residing in 127 countries. The AACR marshals the full spectrum of expertise of the cancer community to accelerate progress in the prevention, diagnosis, and treatment of cancer.
Learn more about American Association for Cancer Research
Size
500 employees
Industry
Education, Government & Non-Profit
* Ladders Estimates

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