Under the direction of Business Affairs Leadership, the Assistant Vice President (AVP) of Sponsored Programs & Project Support Officer ensures timely and successful execution and delivery of a variety of projects and initiatives that are within the purview of the Business Affairs Division. This position also is responsible for effective grants administration, programmatic deliverables, training, and compliance for all grants on behalf of the college. The AVP will develop and utilize detailed, working knowledge of college processes, systems, workflows, and staff, combined with superior project and grant management skills, to coordinate work within the division and serve as a liaison to other areas across the college and grant administrators. This position has frequent contact with public and private entities and funders.
MAJOR RESPONSIBILITIES:Directs and manages the workflow associated with multiple projects, grants, and other collegewide initiatives led by the Business Affairs Division. Leads the sponsored programs team and provides overall grants training, programmatic support, progress reporting, and grants compliance on behalf of the college. Serves as a liaison to various stakeholders and provides strategic leadership for projects, initiatives, and grant programs on behalf of Business Affairs.
SPONSORED PROGRAMS & PROJECT IMPLEMENTATION & SUPPORT- Provide leadership and oversight to the Sponsored Programs team focusing on grants management, reporting, compliance, meeting all grant outcomes, and funder deliverables.
- Create and execute comprehensive project plans with built-in continuous improvement methods for Business Affairs projects.
- Manage and coordinate Business Affairs project teams, lead and facilitate effective team meetings, synthesize discussions, and assign and document actionable next steps.
- Support Sponsored Programs staff with community of practice networks for grant staff and project directors to share best practices and ensure exemplary grants management and implementation.
- Support Sponsored Programs staff and project directors and grants staff in the successful grant application process, implementation, execution, institutionalization, and sustainability.
- Track all grant and project deadlines, deliverables, and outcomes for assigned projects and ensure timely execution of deliverables.
TRAINING, OUTREACH, & COMMUNICATIONS- Provide ongoing training, technical assistance, and support to all grant staff and project directors to ensure effective grant implementation, reporting, and compliance.
- Lead effective communications and outreach strategies for both internal and external stakeholders, grant administrators, and project directors.
- Provide project and grants progress updates as needed for division leaders, president and cabinet, and state board of trustees.
- Coordinate with Marketing and the Foundation on project and grant spotlights.
- Maintain the Sponsored Programs e-newsletter for all grants managers featuring upcoming training and professional development opportunities, grants compliance resources, and featured spotlights.
PARTNERSHIP DEVELOPMENT & CONSTITUENT RELATIONS- Serve as a primary point of contact and Business Affairs representative to other Ivy Tech divisions and external entities and serve on cross-divisional work groups and committees.
- Establish effective working relationships with both internal and external constituencies, including cross-functional areas, campus-based administration, faculty, and staff, external partners and vendors, K-12 and postsecondary education partners, policymakers, funders, granting entities, and students and their families.
SPONSORED PROGRAMS & OPERATIONAL EFFECTIVENESS- Create and establish programmatic reporting structures to ensure effective grants implementation, progress reporting, and compliance.
- Bolster training and monitoring for all grants to successfully deliver on deliverables, objectives, and outcomes.
- Identify opportunities to track and improve upon existing policies and procedures through documentation, evaluation, and continuous improvement.
- Introduce project management tools that can be leveraged across the Sponsored Programs and Business Affairs Division to improve efficiencies and overall effectiveness.
- Support the CFO and divisional vice presidents in their leadership responsibilities related to projects or initiatives for which they serve as project sponsor or owner.
This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
SUPERVISION RECEIVED: Business Affairs Leadership
SUPERVISION GIVEN: Executive Director Sponsored Programs Administration, Executive Director of Grant Development Operations, Director of Programmatic Award Compliance
HIRING RANGE: $115,000-125,000
EDUCATION AND EXPERIENCE- Bachelor's Degree in Business Administration, Project Management, Grant Management, Nonprofit Management, or a related field required. Master's degree preferred.
- Five or more years' experience managing complex programs or projects preferred.
- Must demonstrate ability to build and maintain strong, authentic relationships.
- Must possess an understanding of philanthropic partners and grant management practices.
- General knowledge of postsecondary education and principles of equity required.
- Strong organizational skills and superior attention to detail required.
- Proven success simultaneously managing multiple projects required.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness- Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
- Dental plan with no-cost preventive services and coverage for orthodontia
- Vision plan with low-cost exams and allowances for glasses or contact lenses
- Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
- Wellness program with opportunities to earn $250 in Wellness Rewards
- Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security- 10% employer retirement contribution, fully vested after two years
- Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
- Short-term and long-term disability benefits
Educational Benefits- Fee remission for employees, spouses, and dependent children
- Tuition assistance for undergraduate, graduate, and doctoral programs
- Paid professional development opportunities
Work-Life Balance- Generous paid time off, including vacation, sick leave, holidays, and winter recess
- Flexible work arrangements where available
- Paid childbirth recovery leave (8 weeks)
- Paid parental leave (4 weeks)
Additional Perks- Eligibility for Public Service Loan Forgiveness
- Additional discounts on gym memberships, transportation, and various retail services
Ivy Tech is proud to offer benefits that support your health, your family, and your future-because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
