Assistant Director of Capital Projects Management

Posting Details

Position Information

Position/Classification Title
Engineer III

Working Title
Assistant Director of Capital Projects Management

Position Number
617493

FLSA
Exempt

Appointment Type
Permanent - Full Time

Tenure Track
No

FTE
1 = 40 hours/week, 12 months

If time limited, duration date

Department Hiring Range
The salary is competitive and will be determined based on the candidate's educational background, relevant experience, qualifications, and demonstrated expertise.

EEO-1 Category
Officials & Managers

SOC Code
51-9199 - Production Workers, All Other

Position Overview

Primary Function of Organizational Unit

Facilities Management, one of the operating units in the Division of Administration and Finance, exists to maintain and operate a physical environment that is conducive to learning, teaching, and research. To this end, Facilities Management is responsible for all aspects of the operation, maintenance, construction and renovation of the buildings, utilities, and grounds of the NCCU campus.

Primary Purpose of Position

The primary purpose of this position is to carry out the mission of the Capital Projects Management (CPM) department, which seeks to support the overall goals and objectives of the Facilities Management Division. Position is charged with assisting the Director of Capital Projects Management with supervising and monitoring the workload of the CPM project managers. The position will manage all aspects of projects from planning, design, and communication to stakeholders and budgeting. The Assistant Director will lead by example and guide their staff, as they perform day-to-day project management. The Assistant Director must be able to apply governing building codes, NCCU and UNC system guidelines, laws of the State of North Carolina, and National Fire Protection Codes in addition to applicable industry standard practices for construction tolerances. The Assistant Director serve as the CPM/ Facilities representative for internal and external organizations.

Required Knowledge, Skills, and Abilities

• Manages the competencies of total staff. Seeks sources and opportunities for employee training and growth. Directs the management of program and staff resources. Involves employees in strategic planning and implementation and in the development of policies and procedures in the area of assignment. Develops strategies to improve quality of service, performance, and budgetary/operational efficiency. Develops strategies to improve quality of service, performance, and budgetary/operational efficiency. Reviews and approves work often regarding more complex or unique issues. Has approval authority. Provides fiscal oversight for area and may be involved in full cycle budget creation and implementation for agency/university. Ensures that fiscal rules and regulations are interpreted correctly, internal and external to the area of assignment.
• Communicates major and/or complex situations and actions, internal and external to the organization. Interprets rules and regulations internal and external to the organization. Serves as a technical resource in developing responses to the media. Reviews and approves more complex written reports or unique issues and ensures effective articulation of written conclusions. Ensures that rules and regulations are interpreted correctly, internal and external to the organization.
• Develops and maintains professional working relationships in complex and/or difficult situations in order to achieve work goals. Seeks appropriate input from others, internal and external to the program, prior to developing new policies and procedures. Ability to interact with broad-based University community and project stakeholders including, but not limited to, designers, consultants, contractors, University students, faculty, committees, campus leadership, outside agencies, and other University and community interests. Must be able to clearly express and present, both orally and in written form, moderately complex project information in an organized and concise manner throughout the capital improvement process. Uses tact when expressing ideas or opinions; adapts presentations catered to the needs of a particular audience, assists customers to understand design concepts and contract documents, and provides routine and accurate updates of project status, needs, and objectives. Develops rapport with all stakeholders, recognizing their concerns and feelings, and listens well while advancing project objectives and building and maintaining long-term relationships based on trust. Creates and produces informational products as required to convey and manage project needs. Develops and negotiates positions to effectively mediate resolution of contract disputes. Thorough knowledge of and ability to interpret professional engineering/architect theory, techniques, practices and procedures, organizational structure, and/or extraneous factors or implications; skilled in applying this knowledge. Applies thorough knowledge of and may interpret local, state and Federal rules/regulations governing the area of work. Applies thorough knowledge of supervisory practices and skill in supervising others, including communication skills, how to delegate and assign work, how to deal effectively with difficult employees, how to evaluate performance and to conduct investigations and participate in disciplinary actions. Ability to mentor new supervisors. Full knowledge of state government's human resources policies and procedures relevant to job duties.
• Applies thorough knowledge of applicable information technology, and the impact of work with other systems and program. Considerable knowledge of strategic planning methodologies and practices.
• Manages complex work situations. Anticipates potentially problematic situations; resolves unusual problems. Develops solutions to unique problems and situations. Implements response to a situation based on interpretation of local, state and Federal rules/regulations and standards. Ensures implementation of program policy and procedure changes to reduce risk. Applies innovative solutions and/or engineering/architecture designs where appropriate.
• Manages budgets/contracts, including resources such as budget, personnel, and equipment within timelines. Ability to resolve design error/omissions, unforeseen conditions and owner requests on a project-by-project and case-by-case basis ensuring recovery strategies are efficiently and effectively deployed. Technical knowledge to evaluate and provide recommendations pertaining to assigned projects in a timely fashion to support project needs. Ability to make quick decisions with minimal supervision to minimize impacts to the budget, schedule, and University operations.
• Ability to review and evaluate contractual documentation and correspondence for complex capital improvement projects for completeness, compatibility, and compliance with engineering and architectural principles, standards, codes and design needs including management and oversight of change orders; fee amendments; invoices and progress billings; schedules; material submittals; and budget.

Minimum Education/Experience

• Bachelor's Degree in the Engineering discipline related to the area of assignment.
• Some positions may require licensure by the North Carolina Board of Architects and the North Carolina Board of Examiners for Engineers and Surveyors. All degrees must be received from appropriately accredited institutions
• Architect or Engineer with 3 to 5 years in supervision.

Licenses or Certification required by Statute or Regulation

• The ability to obtain Registered Architect (RA), or PE license from NC preferred but not required.

Pre-Employment Requirement

Pre-Employment Requirements:

• You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application.
• Applicants seeking Veteran's Preference must attach a DD 214 form or those seeking National Guard Preference must attach as NG23A form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting.
• Final candidates are subject to criminal background checks, and education/license verification prior to employment.

Work Location
Fully On-site (dedicated office at Duty Station)

Primary Responsibilities and Duties

Function
Program Supervision and Administration

Describe the specific tasks and responsibilities related to the function.

• Position is charged with assisting the Director of Capital Projects Management (CPM) with supervising and monitoring the workload of the CPM project managers. Provide project management and oversight of some projects as determined by the Director of CPM.
• Coordinate with Facilities Operations Director and Assistant Director on Facilities Operations' the development of Minor R & R list of projects.
• Assure project loads are fairly distributed among project managers based on their skill sets, current workload, and areas of expertise.
• Assist the Project Managers with designer selection based on the type of project, past experience with designers, their current project balance, to assure the best fit is made.
• Assist Project Manager's with their understanding of applicable processes, regulations, codes and project parameters.
• Provide design consultation assistance on projects, as necessary, to move them along the design process.
• Review projects in design as necessary to assure fit and quality of projects is up to established standards.
• Assist the Director position and Project Managers with management of designers and design contracts. Assist with fee negotiations when necessary.
• Work with Project Managers and other Project Managers in CPM to resolve problems in construction, change orders, value engineering, etc.
• Complete HR work planning, and bi-annual reviews for each of the project managers who report to this position.
• Work with administrative assistants and accounting staff to assure all accounting procedures and practices are best serving the unit.
• Assist the Director and administrative assistants with the oversight of the processing and tracking of project correspondence to include legal contracts, letter agreements, project request forms, requisition request forms, invoices, requisitions, purchase orders. Assure processes and procedures are in place to best serve the unit.

Function
Communication

Describe the specific tasks and responsibilities related to the function.

• Establish and maintain lines of communication with customers, design team, contractors, consultants, vendors and other stakeholders by ongoing dialogue throughout the life of the project.
• Ensure customers and all stakeholders are well informed of the status of the work.
• Communicate, as necessary, with the authorities having jurisdiction on projects, to include State Construction Office, City of Durham, NC DOT, NC DEQ, etc., on behalf of the unit and customers, in order to expedite the approval process.</