Posting Details
Position Information
Job Number
CLA00616P
Position Title
Admissions and Records System Analyst
Position Type
Classified Full Time
Percentage Employee
100%
Number of Months Assignment
12
Starting Date
As soon as possible
Current Work Schedule
Monday - Friday 8:00am - 4:30pm. Days and hours of employment may change depending on District needs.
Salary Range
36
Salary
$6,516.04 - $8,341.27 monthly. Successful candidate will start at step 1 except in cases where District deems appropriate.
Shift Differential
FLSA
Non-Exempt
Location
Main Campus
Department
Admissions and Records (Dept)
Open Date
10/09/2026
Closing Date
10/23/2026
Open Until Filled
No
Basic Function
Under the direction of an administrator or manager, provides support services for the college's degree audit software.; evaluates campus degree and program requirements.; reviews the quality baseline that serves as the foundation for subsequent revisions to the degrees, majors, minors, programs, and concentrations.
Representative Duties
1. Review and evaluates incoming transfer records and transcripts, audit records, and enters data into the college's student information system (SIS) and degree audit software system. E
2. Establishes course equivalencies; develops and maintains an updated cross reference system of courses from other colleges and universities to Rio Hondo College. E
3. Oversees, audits, updates, and maintains content for the degree audit system; ensures all degree and certificate information is updated and accurate for students, advisors, faculty, Financial Aid, graduation, Veterans Services, all academic departments, and end users; audits coding edited or input by others E
4. Tests and validates the college's degree audit configuration and web audit output. E
5. Responds to inquiries and requests related to system requirements, business processes, course requirements, web audit outputs, and desired outcomes. E
6. Runs test configurations in the degree audit software for quality control purposes E
7. Collaborates with staff, faculty, administrators, and internal departments to research and resolve complex system issues related to student records as the information is applied in the degree audit system. E
8. Develops and maintains the accuracy, availability, and integrity of the degree audit system configuration. E
9. Defines, analyzes, and resolves end user problems; documents known issues and resolutions for reference; shares knowledge documents and/or articles with Information Technology and other staff working in the degree audit system. E
10. Serves as the liaison between various District and college departments and A&R regarding the automated degree audit system. E
11. Reviews information on degree requirements, college and university policies related to major requirements as mandated by the California Community College Chancellor's Office (CCCCO). E
12. Work with appropriate committees and department staff to analyze, interpret, apply, and explain transfer credit as entered in the degree audit software. E
13. Assists counselors as needed to resolve problems and/or issues; analyzes degree audit records; identifies and reports errors in the degree audit configuration. E
14. Provides test control of input and output documents. E
15. Trains and instructs and advises users on proper and efficient system operations; assists users in resolving online and/or web data output. E
16. Performs a variety of clerical and administrative duties in support of the department's day-to-day activities and/or operations including but not limited to greets and directs visitors, answers phone calls, responds to callers, and directs incoming phone calls; opens, screens, and distributes mail and correspondence; photocopies documents and requests duplication services; ensures maintenance and repairs of assigned work areas, facilities, or equipment; enters various requests for services from IT, Facilities, and Maintenance; contacts vendors for equipment service, when needed; follows-up with vendors to ensure satisfactory completion or requests; may perform simple repairs or maintenance standard office equipment. E
17. May provide work guidance and/or direction to subordinate level classified staff, student workers, student assistants, and/or short-term, temporary staff.
18. May evaluate student records for degree and certificate requirements (credit, noncredit, and Bachelor programs) and award accordingly.
19. Performs related duties that support the overall objective of the position.
Knowledge and Abilities
Knowledge of:
• District and college policies, procedures, rules, and regulations related to the area of assignment.
• Federal, state, and local laws, codes, and regulations and District policies and practices pertinent to the area of responsibility.
• Principles, techniques, and concepts related to the troubleshooting of computer systems.
• California Education Code and Title V as it relates to the area of assignment.
• Federal Educational Rights and Privacy Act (FERPA).
• District organization, operations, policies, and objectives.
• District and college databases and Enterprise Resource Planning (ERP) systems such as Banner.
• Assist with automating technology as it applies to system analysis, data processing, data integrity, and computer operations.
• Community college degree requirements.
• Academic course work, transfer credit, and grade point average calculations.
• Accreditation standards for academic scholarships.
• Articulation of coursework.
• Best practices and procedures on use of various office equipment.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Effective communication techniques and interpersonal skills using tact, patience, and courtesy.
• Methods and techniques of record keeping, filing, file sharing, and filing systems.
• Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Ability to:
• Independently perform the essential responsibilities of the position.
• Compile, organize, and verify information.
• Interpret, apply, and explain provisions of federal, state, and District regulations related to the area of the assignment.
• Plan, organize, and implement computerized records systems as related to the area of the assignment.
• Analyze situations accurately and adopt an effective course of action.
• Plan, organize, and prioritize workload to meet schedules and timelines.
• Learn new software programs and support existing college-supported software.
• Research and resolve complex problems.
• Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
• Understand and follow oral and written directions.
• Effectively communicate both orally and in writing.
• Operate various office machines (including personal computers and copiers) and the use of software, such as, Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and District Enterprise Resource Planning (ERP) Systems.
• Establish and maintain effective working relationships with those encountered in the course of work.
Education and Experience
• Bachelor's Degree in Information Technology, Education, or related discipline; AND
• Three (3) years of experience with college and/or university registration and/or student advisement activities.
• Experience with web-based and application software tools.
• Or, any combination of education and experience which would provide the required qualifications for the position.
Equivalencies
Foreign Degrees
Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an Evaluation Service prior to the closing date. Certification must be attached with copies of transcripts.
License Certificates/Credentials
• Possession of, or ability to obtain, a valid driver license.
• May be required to travel for various off-site meetings, trainings, conferences, and or events in support of the overall objective of the position.
Desired Qualifications
• Five (5) years of related experience in a student services and/or support environment.
Distinguishable Characteristics
The Admissions and Records (A&R) Systems Analyst performs specialized responsibilities to support the day-to-day activities of the Admissions and Records office including but not limited to degree audit review and verification, student enrollment, transfer, and transcript and articulation verification through the District's Degree Audit System. The Admissions and Records Systems Analyst executes the essential responsibilities under limited supervision exercising a moderate level of independence within established guidelines, policies, and procedures related to the area and scope of the assignment.
Working Conditions
PHYSICAL DEMANDS:
While performing the duties of this job, employees are regularly required to sit or stand for extended periods of time; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel, operate personal computers and other standard office equipment; and reach with hands and arms.
Specific vision abilities required by this job include close vision, ability to distinguish basic shades and colors and the ability to adjust focus.
Employees are frequently required to walk and stand and occasionally lift up to 20 pounds.
MENTAL DEMANDS:
While performing the duties of this class, incumbents are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information and skills; perform highly detailed work on multiple, concurrent tasks; and interact with District, students, vendors and others encountered in the course of work, some of whom are dissatisfied or abusive.
WORK ENVIORNMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employees work under typical office conditions within a student services environment; the incumbent has exposure to frequent contact with students and constant interruptions; the noise level may vary depending on the activities of the office.
The Americans with Disabilities Act (ADA) requires us to identify the essential duties/functions of the position. We have indicated those duties with an E on the job description.
Position Description
Applications are currently being accepted for Admissions and Records Systems Analyst position. This is a full-time, 100%, 12 month position. The hours are Monday - Friday 8:00am 4:30pm.
Application Procedure
Applications must be submitted by 11:59 p.m. PT<
