Bering-Alaka`ina Holdings, LLC is looking for an
Administrative Specialist IV to provide support for our government customer in
Arlington, Virginia.
DESCRIPTION OF RESPONSIBILITIES:- Responsible for performing administrative tasks in support of various functions.
- Applies entry level skills and knowledge that relate to general administrative duties.
- Performs specialized administrative duties in the areas of procurement, safety, security, communications, quality management, human resources, travel, accounting, finance, office management, property, and other similar specialized tasks.
- Can easily use normal office equipment such as fax machines, computer/laptop.
- Typical duties include answering phones, sorting mail, preparing correspondence, filing, copying documents, calendar management, travel arrangements, data management, special projects, word processing, meeting planning, editing, and proofreading skills.
- Performing and coordinating administrative duties which include manufacturing, preserving, retrieving and finally integrating information both for staff and customers.
- Preparing reports, correspondences, fiscal budgets and other such required documentations for the organization.
Administrative and Operational Support
- Provide administrative and operational support across a variety of functions as assigned
- Respond to inquiries and requests in a timely and professional manner
- Maintain confidentiality of sensitive information
Reporting and Data Management
- Prepare reports, briefing materials, and other documents as requested
- Provide guidance and feedback to clientele
- Maintain required statistical data with accuracy
- Prepare and track customer service survey data
Calendar and Schedule Management
- Maintain accurate calendars for Senior Management
- Coordinate with relevant Department offices to schedule appointments
- Make necessary arrangements for meetings, conferences, and events
- Ensure all participants receive timely notifications and required materials
Database and Tracking Systems
- Develop, maintain, and disseminate accurate and up-to-date tracking mechanisms
- Monitor and update databases on an ongoing basis
- Update and maintain personnel databases
- Ensure data integrity and accessibility
Research and Analysis
- Conduct research on assigned topics
- Analyze information and prepare summaries
- Identify trends and provide recommendations
- Other duties as assigned by Supervisor.
REQUIRED DEGREE/EDUCATION/CERTIFICATION:Associates Degree
REQUIRED SKILLS AND EXPERIENCE:- Six (6) years of general experience.
Communication Skills
- Demonstrate strong writing, editing, and analytical skills
- Facilitate team collaboration and coordination
- Communicate clearly and professionally with all levels of management
Customer Service
- Interact effectively with management officials at all levels of the Bureau of Global Talent Management (GTM) and client bureaus
- Function efficiently in a fast-paced environment
- Deliver excellent customer service consistently
Analytical Capabilities
- Respond promptly to a wide variety of issues
- Analyze interrelationships between subject areas and customer requirements
- Recommend viable alternatives to the corresponding HR office and/or client bureau management
Independence and Adaptability
- Work as a self-starter with minimum supervision
- Adapt and respond to differing instructions and programs
- Manage multiple priorities simultaneously
Interpersonal and Coordination Skills
- Demonstrate excellent interpersonal and organizational skills
- Liaise with program administrators and program managers to ensure program event details are coordinated
- Build and maintain effective working relationships
Technical Proficiency
- Demonstrate proficiency with Microsoft Office suite, particularly Outlook, Word, and Excel
- Learn and utilize Department-specific systems as required
REQUIRED CITIZENSHIP AND CLEARANCE:- U.S. Citizen
- Must have an active Secret Clearance
COMPENSATION DETAILS:- $75,000.00 - $88,000.00
- The compensation range or hourly rate provided is a good faith estimate at the time of posting. Final compensation will be determined based on qualifications, experience, skills, internal equity, market conditions, and applicable laws.
Bering-Alaka`ina Holdings, LLC is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.
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