Date Posted: 11/09/2026
Req ID: 50906
Faculty/Division: Faculty of Arts & Science
Department: Munk Sch Global Affairs & Public Policy
Campus: St. George (Downtown Toronto)
Position Number:Existing Vacancy: Yes
Description:Your opportunity:Reporting to the Executive Director at the Munk School, with supervision by the Manager, Public History Lab, the Administrative Coordinator provides comprehensive support to the Director of the Public History Lab. Under the general guidance of the Manager of the Public History Lab, this role ensures the smooth operation of the day-to-day administrative support.
Key responsibilities include, responding to enquiries, and redirecting questions, event planning, maintaining the office space, coordinating travel logistics, maintaining and updating digital platforms (including social media), and drafting briefing documents.
Your responsibilities will include:- Responding to enquiries within the defined scope of the role and redirecting as appropriate.
- Liaising with students and faculty to coordinate program activities.
- Coordinating tasks for projects and other strategic initiatives with stakeholders.
- Coordinating meeting schedules, agendas, materials, action and follow-up items.
- Writing routine documents and correspondence.
- Collating and organizing data for various reports.
- Scheduling travel plans and requesting appropriate accommodations.
- Maintaining information on digital platforms.
- Event coordination, including booking room, arranging guest accommodations, booking audio visual equipment, arranging catering.
- Keeping well informed on policies, rules, regulations and guidelines.
Essential Qualifications:- Advanced College Diploma (3 years)or acceptable combination of equivalent experience.
- Minimum three years, relevant experience providing administrative support in program administration, event coordination, and communications to an academic leader and researcher from the humanities and/ social sciences.
- Experience with relevant Graduate Academic program guidelines and administration.
- Relevant experience managing a very busy schedule and calendar.
- Experience arranging domestic and international research and engagement trips and organizing visits, including making travel and hotel arrangements.
- Experience preparing correspondence to stakeholders on behalf of a Principal Investigator (PI).
- Experience with writing, editing, and reviewing documents.
- Experience with basic budgeting and financial processes: estimating costs, compliance with University and funder regulations, expense reimbursements, basic reporting.
- Experience producing content and designs for social media posts and managing social media communications presences, particularly for Instagram.
- Experience organizing events, including sending invitations, managing registrations, booking spaces, arranging catering and booking travel.
- Excellent professional written and oral communication.
- Excellent interpersonal and customer service skills.
- Advanced computer skills in MS Office (e.g., Word, Outlook Calendar, Excel, and PowerPoint), and Adobe Acrobat and Canva.
- Strong skills with a variety of social media platforms.
- Excellent ability to understand and interpret procedures, policies and guidelines.
- Excellent time and task management skills: able to work with high volume workflow, experience with triaging requests, and summarizing requests and managing responses.
- Demonstrated ability to exercise a high degree of initiative and judgment dealing with a variety of responsibilities in a high-volume environment with multiple deadlines and competing priorities.
- Experience handling confidential and sensitive information.
Assets (Nonessential):- Bachelor's Degree in humanities, social science, area studies preferred.
- European Language.
- Knowledge of European politics or history.
- Experience as a Research Assistant.
To be successful in this role you will be:- Communicator
- Diplomatic
- Multi-tasker
- Organized
- Resourceful
- Thoughtful
Please note this a one year term position. Closing Date: 11/17/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Job descriptions are available upon request for internal applicants.
