About the Role: This role is part of a
shared hiring pathway for ABPs at OpenAI. Rather than hiring directly for a single team, we evaluate candidates holistically and identify the best fit across the organization as you advance. This ensures alignment between your skills, interests, and where our needs are greatest.
We seek a proactive, friendly, and meticulous Administrative Business Partner to join our Executive Operations team. You will support complex calendar/schedule management for leaders and key team members across departments, handle expenses, organize team offsites or meetings, and manage travel arrangements. This role demands a high level of coordination for both internal and external meetings, working closely under the guidance of our Executive Business Partners.
This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.
In this role, you will:- Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments.
- Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts.
- Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders.
- Process and manage expense reports, ensuring timely submission and adherence to company policies.
- Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives.
- Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners.
You might thrive in this role if you: - 4-7 years of administrative experience in a fast-paced environment.
- Proven track record of managing internal meetings, scheduling, and conflict resolution.
- Experience in managing travel arrangements, including flight/transportation and lodging.
- Proficient in Google Suite for calendaring and communication.
- Exceptional organizational skills and attention to detail.
- Strong communication and interpersonal skills.
