2 years of experience in a medical practice, ideally in ophthalmology or surgical specialties.
Familiarity with patient billing practices and managed care plans.
High School Diploma or equivalent education/experience.
Strong organizational skills for effective scheduling and communication.
Excellent interpersonal skills for diverse patient interactions.
Effective verbal communication skills for patient instruction and scheduling.
Ability to prioritize tasks and work independently.
Flexible personality to handle interruptions and emergencies.
Responsibilities
Coordinate and schedule surgical procedures for ophthalmologists.
Schedule necessary testing and appointments for patients.
Verify insurance coverage and obtain prior authorizations.
Act as a patient liaison throughout the surgical process.
Maintain accurate patient records in the electronic medical record system.
Provide administrative support to ensure smooth clinic operations.
Benefits
Concierge-level patient experience focus.
Opportunity to work in a specialized field of ophthalmology.
Indefinite employment duration for job stability.
Monday-Friday work schedule for work-life balance.
Full Job Description
General Information
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Work Location: Los Angeles, CA, USA
Work Schedule
Monday-Friday 8:00AM-5:00PM
Posted Date
10/30/2026
Salary Range: $31.88 - 45.66 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
34001
Primary Duties and Responsibilities
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We are seeking a highly organized and patient-centered Administrative Assistant III/Surgery Coordinator to oversee all aspects of surgical coordinating for ophthalmologists in our Retina Division clinic and ensuring a concierge-level patient experience. Responsibilities include, but are not limited to:
Coordinate and schedule patient surgical procedures for assigned faculty physicians
Schedule all required testing and appointments
Verify patient insurance coverage and obtain necessary prior authorizations
Serve as a patient liaison, guiding patients through the pre- and post-operative process
Maintain accurate documentation and patient records within the electronic medical record system
Provide general clinic and administrative support as needed to ensure smooth daily operations
Salary Range: $31.88-45.66 Hourly
Job Qualifications
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Required:
2 years experience working in a medical practice, preferably ophthalmology or other surgical specialty, and preferably experience with surgical scheduling.
Working knowledge of current patient billing practices including familiarity with managed care plans and governmental plans.
High School Diploma and/or equivalent combination of education and experience.
Excellent organizational skills to assure consistently effective and accurate scheduling of surgeries, communications with patients, co-workers and surgeons.
Excellent interpersonal skills including the ability to deal effectively and in a positive manner with patients of varying backgrounds and temperaments, physicians and staff.
Excellent verbal communication skills to facilitate the scheduling process and instructing patients about the process.
Ability to prioritize work effectively and follow-through on tasks with minimal supervision.
Strong organizational skills in maintaining records to facilitate sharing records with co-worker.
Flexible personality and the ability to function well despite numerous interruptions.
Ability to work well under the stress of occasional emergencies that need immediate scheduling.
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.
About UCLA Health
UCLA Health is a world-renowned academic medical center located in Los Angeles, California. It comprises four hospitals, including Ronald Reagan UCLA Medical Center, and more than 200 primary and specialty care clinics. UCLA Health is affiliated with the David Geffen School of Medicine at UCLA and is consistently ranked among the top hospitals in the United States. The health system employs over 20,000 people and serves as a major center for patient care, medical education, and research.
