3 years experience in a fast-paced medical clinic preferred
Prior healthcare experience is highly desired
Strong interpersonal skills for effective communication
Ability to handle confidential matters with discretion
Skilled in prioritizing tasks amidst competing deadlines
Experience managing high call volumes
Proficient in MS Office and familiar with Epic scheduling applications
Responsibilities
Provide administrative support to the Occupational Health team
Manage high volume incoming phone calls and greet patients
Schedule appointments and handle encounter registration
Prepare charts and perform data entry tasks
Order supplies and enter charges as needed
Collaborate with onboarding and worker's compensation teams
Assist with additional administrative duties as assigned
Benefits
Indefinite employment duration
Monday-Friday work schedule
Opportunity to work in a collaborative team environment
Engagement with diverse departments and patient interactions
Potential for professional growth within the healthcare field
Full Job Description
General Information
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Work Location: Los Angeles, CA, USA
Work Schedule
Monday-Friday 7:30am-4:30pm
Posted Date
11/03/2026
Salary Range: $31.88 - 45.66 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
33822
Primary Duties and Responsibilities
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Under the general direction of the Occupational Health (OH) Facility Manager, incumbent provides administrative support to the OH team and assists in the coordination of patient flow. Primary duties include but are not limited to answering high volume of incoming phone calls, greeting patients, issuing medical record numbers, scheduling appointments, encounter registration, creating guarantors, chart preparation and data entry.
Other duties include supply order entry, charge entry and filing. Incumbent will also work closely with the on-boarding, and worker's compensation teams and interfacing departments. Provides administrative support with other duties as assigned.
Salary: $31.88 - $45.66 Hourly
Job Qualifications
Press space or enter keys to toggle section visibility • 3 years experience in a high-pace professional medical clinic - Highly desired • Prior Healthcare experience - Highly desired • Strong interpersonal and relationship-building skills, with the ability to communicate up, down, and across levels of the organization. • Ability to handle highly confidential matters with tact and care and interact diplomatically and sympathetically with patients • Skilled in setting priorities to meet the demands of competing deadlines with ability to perform with frequent interruptions and distractions • Ability to manage high telephone call volume and assist callers appropriately • Ability to create, manage and enhance interdepartmental relationships • Highly self-motivated, self-directed, and attentive to detail. • Excellent verbal and written communication skills. • Ability to work in a complex and matrix team environment; experience working in a team-oriented, collaborative environment. • Working knowledge of MS Office programs, recent experience with Epic appointment scheduling and registration applications preferred.
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.
About UCLA Health
UCLA Health is a world-renowned academic medical center located in Los Angeles, California. It comprises four hospitals, including Ronald Reagan UCLA Medical Center, and more than 200 primary and specialty care clinics. UCLA Health is affiliated with the David Geffen School of Medicine at UCLA and is consistently ranked among the top hospitals in the United States. The health system employs over 20,000 people and serves as a major center for patient care, medical education, and research.
