The Acquisition Management Support Specialist will successfully provide direct acquisition support to the Acquisition Manager and Contracting Officer's Representatives (CORs) within the Program Office. They will lead development of procurement request (PR) packages, support acquisition planning, solicitation preparation, evaluation, award, and post-award contract administration, maintain contract/action trackers, generate status reports and briefings, and respond to data calls. The Specialist will also ensure timely, compliant submission of Technical Instructions (TIs), Statements of Work/Performance Work Statements (SOW/PWS), Contract Data Requirements Lists (CDRLs), and Acquisition Management System (AMS) documentation. They will also provide inputs to contract modifications, track period of performance, monitor CLIN/SLIN funding, and analyze contractor funds and man-hour CDRL submittals.
Responsibilities:- Coordinate with technical SMEs to develop/maintain SOW/PWS and CDRLs that are clear, testable, and traceable to program requirements
- Prepare PR packages (including funding documents, TIs, and justification/approvals as applicable) and ensure alignment with milestone schedules
- Assist in market research, Independent Government Cost Estimate (IGCE) development, acquisition strategies/plans, and risk/issue tracking
- Draft solicitation artifacts and sections (e.g., SOW/PWS, CDRLs, Section L/M inputs), compile Q&A, and support source selection planning and documentation in coordination with contracting officers
- Track approvals, reviews, and dependencies to enable timely release of solicitations and amendments
- Monitor deliverables and performance against TIs, LOE, and PoP; validate contractor reporting; analyze funds/man-hour CDRLs; and recommend corrective actions or modifications
- Support contract modifications, option exercises, change management, CPARS inputs, invoice review, and closeout activities
- Maintain contract databases, trackers, and dashboards; generate weekly/monthly status reports; and respond to data calls
- Ensure proper records management and audit-ready files; maintain version control and document libraries in Microsoft SharePoint/Teams
- Participate in IPTs, PSRs, technical interchange meetings, and contract management reviews; brief leadership on schedule, cost, and performance impacts
- Serve as liaison among program management, engineering, finance, and contracting offices to resolve issues and align actions with program priorities
- Ensure actions comply with FAR/DFARS/NMCARS and applicable NAVSEA/PEO guidance; support AMS processes and other enterprise tools (e.g., PIEE/WAWF modules) used for acquisition and contract administration
- Track CLIN/SLIN totals, funding status, PoP, and action milestones; maintain on-time submission of required artifacts and deliverables
- Draft and review Technical Analysis Reports (TARs) as part of OEM proposal reviews
- Participate in meetings on Navy contract management or execution, Integrated Product Team (IPT) meetings, and Program Status Reviews (PSRs)
Basic Qualifications:- Bachelor's degree AND 5+ years of contracting/acquisition support experience, including drafting/modifying contracts, TIs, SOW/PWS, and CDRLs
- 2+ years of project/program management experience supporting DoD or Navy programs
- Demonstrated knowledge of FAR, DFARS, and acquisition planning principles with the ability to apply requirements to accomplish assigned duties
- Experience supporting planned and ad hoc meetings across multiple timeframes
- Excellent written and oral communication skills to include the ability to brief leadership and stakeholders
- Strong initiative and attention to detail
- Ability to prioritize and manage multiple actions in a fast-paced, high-demand environment
- Effective independent and team performance
- Proficiency with Microsoft Word, PowerPoint, Excel, and Microsoft SharePoint/Teams to include the ability to build and maintain structured trackers and dashboards
- Active DoD Secret Clearance
Desired Qualifications:- Experience managing PRs via AMS or other PR management tools and familiarity with PIEE/WAWF for post-award administration
- Familiarity with NAVSEA submarine program offices, undersea systems, and acoustics-related programs
- Experience as a technical acquisition writer for the Navy/DoD and/or have DAWIA/FAC-C coursework or certifications?
Salary at VISTA is determined by various factors, including but not limited to location, the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $120,000.00 to $135,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of VISTA's total compensation package for employees. We also offer a competitive leave package and a generous benefit plan which includes medical, dental, vision, life and disability insurance, tuition assistance, and an employer matching 401(k) plan.
Applicants selected for this position will be subject to a government security investigation and must meet eligibility requirements for access to classified information.
For this position, VISTA will consider only applicants with an active DoD security clearance.
To learn more about VISTA and to apply for this position, please visit our website at www.vistatsi.com.
