This position will support the Endocrinology, Nephrology and Transplant Nephrology Divisions. All sub-specialties are within the Department of Internal Medicine at UC Davis Health and encompass a full range of clinical, research, and teaching activities. The incumbent will also provide cross-coverage to other divisions as needed.
Apply By Date 10/31/2026 by 11:59pm PSTMinimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position - Bachelor's degree in related area and / or equivalent experience / training
- At least one year of experience working with academic and/or HR personnel hiring.
- Experience providing administrative support to faculty or managers or high-level executives.
- Experience in handling multiple tasks in a busy office setting.
- Analytical skills to evaluate funding, payroll, and other data and formulate logical, objective conclusions.
- Word processing skills to produce a wide variety of documents accurately and efficiently, including proofreading skills to identify and correct errors before submission.
- Strong customer service skills, with the ability to exercise tact, professionalism, patience, and courtesy when interacting with diverse individuals.
- Ability to exercise discretion and maintain confidentiality when handling sensitive information.
- Ability to take initiative, work independently, and collaborate effectively as part of a team.
- Strong communication skills, with the ability to clearly convey information and ideas through a variety of media to diverse audiences.
- Demonstrated ability to resolve complex interpersonal issues as needed.
- Strong organizational skills to ensure documentation is accurate, complete, timely, and maintained in a logical, accessible filing system.
- Ability to use Microsoft Word and Excel to prepare documents, organize data, and generate reports.
- Strong time management skills, with the ability to prioritize work, follow through on assigned tasks, and meet multiple, competing deadlines.
Preferred Qualifications - Experience interpreting and applying HR policy such as collective bargaining agreements, academic policy, state and federal laws related to personnel in areas of employment, affirmative action, benefits, salary administration, corrective action, conflict management, payroll scales.
- Experience working with VISA's with knowledge of J1 or HIB visas, including processing of necessary documents for employment of foreign visiting scientists and scholars.
- Experience preparing academic actions and reviews.
- Working knowledge of MylnfoVault, APHID, RECRUIT, iGlobal, MedHub, Outlook, PeopleSoft.
- Knowledge of UC Davis and School of Medicine policies and procedures related to academic personnel, staff recruitment, human resources, hiring, and other personnel actions.
Key Responsibilities - 50% - ACADEMIC PERSONNEL ADMINISTRATION - Health Compensation Faculty
- 25% - ACADEMIC PERSONNEL ADMINISTRATION - Other Academic Staff
- 15% - STAFF PERSONNEL ADMINISTRATION
- 10% - Division Administration
Department OverviewThe following teams comprise the three divisions: 32 clinical/research faculty, 9 staff physicians, 12 fellows, 9 research personnel, 25 volunteer clinical faculty/joint appointments, and 13 academic office staff.
Department Specific Job ScopeThe Academic HR Generalist position reports directly to the Division Manager, who oversees the clinical, educational, and research activities of the aforementioned divisions/sections. The incumbent will work closely and collaboratively with divisional/section leadership (Chiefs and the Division Manager) and the Department Academic Personnel Manager, as needed, to provide expertise in recruitment, personnel onboarding, faculty development, visas, and other processes related to personnel administration at various levels.
This role requires broad knowledge of university policies and procedures and involves managing complex academic and HR transactions. The position demands a strong understanding of School of Medicine, UC Davis, and Academic Personnel Manual policies and procedures, as well as HR policies and processes related to staff hiring.
POSITION INFORMATION - Salary or Pay Range: $ 30.60 - $53.69
- Salary Frequency: Hourly
- Salary Grade: 177
- UC Job Title: ACAD HR ANL 2 CX
- UC Job Code: 005390
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100 %
- Shift (Work Schedule): 8am-5pm , Monday -Friday
- Location: Patient Support Services Bldg (HSP014)
- Union Representation: CX-Clerical/Admin
- Benefits Eligible: Yes
- This position is hybrid (mix of on-site and remote work)
BenefitsOutstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees .
- High quality and low-cost medical plans to choose from to fit your family's needs
- UC pays for dental and vision coverage for you and your family
- Retirement plans for eligible employees including Pension and other Retirement Saving Plans
- Supplemental insurance offered including additional life , short/long term disability , pet insurance , legal coverage , accident, critical illness and hospital indemnity
- Pregnancy and Parental Leave , Family & Medical Leave , Adoption Assistance and Pay for Family Care and Bonding for eligible employees
- Lactation Support Program and Family Care discounts and resources
- Employee Well-being resources and programming to support thriving in all aspects of employee's lives
- On-site Employee Assistance Program including access to free mental health services
- Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
- Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
- Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
- Access to free professional development courses and learning opportunities for personal and professional growth
- Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees
Physical Demands - Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands - Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work EnvironmentUC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Ability and willingness to work occasional overtime as needed to meet deadlines.
Special Requirements - Please contact your recruiter with questions regarding which activities apply by position - This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
- This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
