OPEN POSITION: START DATE: July 1, 2027
SALARY STARTING AT: $132,377 - $163,177 Commensurate with Experience
PRIMARY FUNCTION: The Assistant Superintendent of Operations assists the Superintendent in overseeing and managing the District's operational functions, ensuring that resources are used efficiently and effectively to provide high-quality educational services. This includes responsibility for overseeing the following departments and functions: Facilities, Transportation, Safety and Security, Risk Management, and Contracted Services. The Assistant Superintendent provides executive oversight and direction to assigned departments, ensuring compliance with all relevant policies, regulations, and laws while supporting the District's mission and strategic goals. The Assistant Superintendent collaborates with the Superintendent and District leadership in short term and long-range planning, budgeting, resource allocation, operational improvement, and risk management. The Assistant Superintendent serves as the Superintendent Designee in the Superintendent's absence and may assume the Superintendent's duties as needed.
QUALIFICATIONS: - Master's degree or higher in Educational Administration.
- Current Missouri Department of Elementary and Secondary Education (DESE) Superintendent Certification or eligibility to obtain certification.
- Minimum of five (5) years of relevant professional experience.
- Progressively responsible experience in school district administration and/or supervision preferred.
- Any equivalent combination of education, experience, and qualifications deemed acceptable by the Board of Education.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties as assigned)
Facilities and Operations Management - Facilities Planning: Collaborate with the Superintendent and supervise the Executive Director of Facilities in developing and implementing the District's long-range facilities plan that aligns with the District's Mission, Goals, and strategic priorities.
- Facilities Management: Oversee the Executive Director of Facilities in developing and implementing a comprehensive plan for the maintenance, renewal, improvement, and optimal use of District facilities.
- Capital Planning: Collaborate with the Superintendent, Executive Director of Facilities, and Director of Finance in developing and monitoring long-range capital improvement plans and priorities.
- Capital Projects: Oversee and provide leadership for the Executive Director of Facilities in planning for and managing major construction, renovation, expansion, and capital improvement projects, including project planning, budgeting, contracts, timelines, and coordination with architects, engineers, contractors, and other professional service providers.
- Facility Operations: Monitor the condition, safety, efficiency, and effective utilization of District facilities and recommend priorities for maintenance, replacement, renovation, and improvement.
- Work Orders and Preventive Maintenance: Oversee the development and implementation of systems for work orders, preventive maintenance, facility inspections, and operational response.
- Asset Management: Oversee systems for maintaining accurate records of District property, equipment, vehicles, and other assets, including acquisition, assignment, maintenance, transfer, surplus, and disposal.
Safety and Security - Safety and Security Oversight: Provide executive oversight and supervise the administrator coordinator responsible for District safety and security functions
- Emergency Preparedness: Oversee the development, implementation, and periodic review of District emergency operations, crisis response, and recovery plans.
- Safety Planning: Collaborate with District administrators and community partners to develop and implement comprehensive school safety and security practices.
- Emergency Response: Coordinate with law enforcement, fire and emergency medical services, emergency management agencies, and other community partners regarding District emergency preparedness and response.
- Safety Assessments: Oversee District safety and security assessments and recommend improvements to facilities, procedures, training, and emergency preparedness.
- Drills and Training: Oversee required safety drills, emergency preparedness activities, and District-wide safety training.
- Incident Review: Monitor significant safety and security incidents and ensure appropriate documentation, follow-up, and corrective action.
- Security Systems: Oversee operational security systems and infrastructure, including access control, security equipment, emergency communication systems, and other safety-related systems in collaboration with appropriate District departments.
- Regulatory Compliance: Ensure District safety and security practices comply with applicable state and federal requirements, Board policies, and District procedures.
Risk and Insurance Management - Risk Management: Provide executive oversight of the District's Risk Management programs and collaborate with District administrators to identify, evaluate, and mitigate operational risks.
- Property Insurance: Advise the Superintendent and Board regarding property insurance, liability, damage, and claims involving District property and operations.
- Insurance Oversight: Oversee District insurance coverage and claims management in collaboration with the District's insurance providers, brokers, and appropriate administrators.
- Claims Management: Monitor significant property, liability, workers' compensation, vehicle, and other claims and coordinate appropriate follow-up.
- Risk Mitigation: Review operational practices, contracts, facilities, transportation, and other District activities to identify potential risks and recommend appropriate mitigation strategies.
- Insurance Compliance: Ensure appropriate insurance and risk provisions are considered in District contracts and major operational agreements.
Procurement and Purchasing - Purchasing Oversight: Coordinate and monitor the District's purchasing and procurement processes, ensuring that bids, quotes, RFPs, and other procurement activities are prepared and released in accordance with state statutes and District policies.
- Purchasing Procedures: Oversee the development and implementation of purchasing procedures that promote transparency, accountability, competitive pricing, and best value for the District.
- Contracts: Oversee purchase orders, vouchers, contracts, and other financial agreements within the scope allowed by Board Policy and state law.
- Vendor Management: Monitor significant vendor relationships and contracted services to ensure compliance with contractual obligations, District standards, and applicable regulations.
- Inventory Management: Supervise the Executive Director of Facilities in establishing and maintaining an up-to-date inventory system for District facilities, equipment, vehicles, and assets, including proper identification numbers and records.
Transportation Oversight - Transportation Management: Supervise the Director of Transportation in managing the District's transportation operations, ensuring the safe, efficient, and cost-effective transportation of students.
- Transportation Compliance: Ensure transportation operations comply with DESE requirements, state and federal regulations, and District policies.
- Fleet Maintenance: Oversee the Director of Transportation in maintaining and repairing the District's vehicle fleet and ensuring all vehicles meet applicable safety and regulatory requirements.
- Route Planning and Scheduling: Supervise the Director of Transportation in planning and optimizing transportation routes, schedules, and bus operations to enhance efficiency and service delivery.
- Driver Supervision: Provide oversight and guidance to the Director of Transportation in managing bus drivers and ensuring compliance with safety protocols, training requirements, regulatory requirements, and District policies.
- Transportation Budget: Collaborate with the Director of Transportation and Director of Finance in developing and monitoring the transportation budget and long-range fleet replacement needs.
- Transportation Performance: Monitor transportation operations and performance data and recommend improvements to efficiency, service delivery, and student safety.
Contracted Services - Contract Oversight: Provide executive oversight of District contracted operational services and ensure compliance with contractual obligations, District standards, Board policies, and applicable regulations.
- Vendor Performance: Monitor the performance, quality, cost, and effectiveness of contracted services and address concerns in collaboration with appropriate District administrators.
- Contract Development: Collaborate with the Superintendent, Director of Finance, and appropriate administrators in developing, evaluating, renewing, and recommending contracts for operational services.
- Competitive Procurement: Ensure contracted services are competitively procured when required and that appropriate bids, quotes, RFPs, and related documentation are maintained.
- Service Evaluation: Establish processes for evaluating contracted services and recommend continuation, modification, or termination of services based on District needs and performance.
- Contract Compliance: Ensure vendors and contracted service providers maintain required licenses, certifications, insurance, safety standards, and other applicable requirements.
Strategic Planning and Operational Improvement - Operational Planning: Collaborate with the Superintendent and District leadership team to develop and implement short and long-range operational plans aligned with the District's strategic plan, including facilities, transportation, safety and security, capital improvements, finance and other operational priorities.
- Process Improvement: Evaluate operational systems and processes and recommend improvements that increase efficiency, effectiveness, service quality, and fiscal responsibility.
- Performance Monitoring: Establish and monitor appropriate performance indicators for assigned departments and operational functions.
- Resource Allocation: Assist the Superintendent in evaluating the allocation of District resources to support student learning, employee needs, operational effectiveness, and strategic priorities.
- Board Communication: Prepare and present financial, operational, facilities, transportation, safety, and other reports and recommendations to the Superintendent and Board of Education as assigned.
Other - Fiscal Responsibility & Transparency: Maintains a fair, impartial attitude in the distribution and use of approved District funds and resources, ensuring compliance with District financial procedures and Board policies. Coordinates with the District's financial and operational teams to ensure accurate budget management, responsible resource allocation, and sound fiscal practices.
- Follows Policies and Procedures: Adhere to the policies, procedures, and administrative regulations of the school district.
- Attendance: Maintain regular attendance in accordance with District requirements.
- Confidentiality & Integrity: Maintain confidentiality and uphold unquestionable integrity in all professional interactions and tasks.
- Continuous Improvement: Promote continuous improvement in District operations and services and identify opportunities to improve efficiency, effectiveness, and accountability.
SUPERVISION RESPONSIBILITIES - Directly supervises and collaborates with the Director of Transportation, Executive Director of Facilities, and the Safety and Security Coordinator, as well as other operational administrators or supervisors as assigned.
- Provides executive oversight and direction to assigned departments to ensure the smooth, efficient, and effective operation of District functions.
- Oversees the work of contracted services within assigned departments, ensuring compliance with contractual obligations, District standards, and relevant regulations.
- Conducts staff performance evaluations for assigned directors and supervisory personnel, providing feedback, identifying areas for improvement, and ensuring that personnel meet established standards for safety, efficiency, professionalism, and service.
- Recommends the hiring, training, assignment, and termination of administrators and supervisory staff within assigned departments, consistent with District policies and procedures.
- Provides professional development opportunities for assigned staff, including leadership development, operational training, safety practices, compliance requirements, and other areas necessary to enhance job performance and service quality.
- Manages significant staffing and performance issues within assigned departments, including attendance concerns, disciplinary matters, and corrective actions, in collaboration with appropriate District administrators and Human Resources.
- Establishes clear expectations, accountability measures, and performance standards for assigned department leaders.
- Promotes collaboration, communication, and coordination amongst Fac
