Vice President, Administrative Services

Salary: $17,223.00 - $19,511.00 Monthly
Location : Monterey, CA
Job Type: Administrator
Job Number:
Division: Administrative Services
Opening Date: 09/30/2026
Closing Date: 11/6/2026 11:59 AM Pacific

JOB SUMMARY

Under policy direction from the Superintendent/President, works collaboratively with members of the Executive Leadership Team to provide District leadership, planning and policy development; plans, organizes, directs and integrates operations of the Administrative Services division, including the Fiscal Services, Facilities, Information Systems, and Security and Emergency Operations departments; serves as the District's Chief Business Officer with accountability for ensuring the accuracy and integrity of the District's financial management, budgeting, accounting, auditing and reporting systems; plays a key role in collective bargaining; may be assigned additional responsibilities as part of the senior management team; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS

A Vice President, Administrative Services is distinguished from other Vice Presidents by the incumbent's management oversight of the District's fiscal and physical assets, infrastructure and operations. Incumbents in this classification require a broad knowledge of the District's budgeting process, fiscal operations, purchasing and contracting, funding mechanisms, buildings and facilities, safety/security programs and various administrative services. Accountabilities are broad in scope and require a high degree of administrative discretion in their accomplishment.

Example of Duties
DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Provides executive-level management and shared governance leadership for administrative and fiscal operations, including budget development and monitoring, financial accounting and payroll, procurement and contracts, and the acquisition and tracking of funding, facilities capital improvement planning and construction programs and facilities maintenance and operations, information systems development and data security, campus security and emergency operations.

2. Serves as the advisor to the Superintendent/President and the Executive Leadership Team on policy and strategic matters related to financial planning, resource usage and administrative services; ensures and maintains District compliance with federal, state and Chancellor's Office laws, rules and regulations and related reporting requirements; serves as the District Chief Business Officer.

3. Develops budgets and long-range financial plans including estimating income and funding sources, preparing budget projections and models, and developing a long-range financial strategy; directs and oversees the planning, funding and implementation of capital projects and ensures resources to maintain and update infrastructure; ensures the District's financial capacity and ability to support the District's mission and long-term goals.

4. Plans, organizes, directs, controls, integrates and evaluates the work of the Administrative Services division's directors, managers and staff; develops, implements and monitors divisional work plans to achieve goals and objectives; collaborates with administrators and employees to resolve issues, grievances, complaints, and concerns related to their assigned areas in accordance with Board policies, administrative regulations, and collective bargaining agreements.

5. Evaluates the financial and organizational impacts on labor agreements and other matters potentially entailing financial risk to the District; negotiates and contracts on behalf of the District and amends the terms and conditions of any contractual arrangement within the limitations set forth in applicable law or regulation and by the Governing Board of Trustees.

6. Plans and evaluates the operations of the information systems and infrastructure including the development and maintenance of enterprise applications and related software, physical and virtual infrastructure and technology assistance and support; develops long-term plans to purchase technology services, equipment and software; ensures performance of technology security risk assessments; participates in the development and implementation of security policies, standards and procedures to prevent the unauthorized use, disclosure or destruction of District student and other data.

7. Plans and evaluates the non-law enforcement safety and security of District campuses and facilities; plans and directs the preparation of emergency preparedness and response plans and the implementation of emergency response training programs and drills; may activate the Emergency Operations Center or sections of the Emergency Operations Plan.

8. Prepares agenda reports and presents to the Governing Board of Trustees on changes in regulations potentially impacting division actions and activities, District budget, financial operations and controls, and other potential risks to the District.

9. Chairs and participates in participatory governance committees, processes and initiatives; represents the District and presents at community meetings and events and at local, regional, state and national conferences, meetings, workshops and training seminars.

10. Demonstrates an understanding of, sensitivity to, and appreciation for the diverse academic, socio- economic, cultural, disability, gender identity, religious, sexual orientation, and ethnic backgrounds of students and staff attending or working on a community college campus.

OTHER DUTIES

1. Participates in professional development related to the assignment, including regional, state and national workshops, training sessions and conferences as appropriate.

2. Performs related duties as assigned.
Qualifications
QUALIFICATIONS
Required Education and Experience
Any combination of experience and training that would likely provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and abilities would be: A master's degree from an accredited institution in finance, accounting, business or public administration or a closely related field and five years of increasingly responsible management experience in the area of administrative services expertise, including two years in a business management capacity that included budget and finance in public education; or an equivalent combination of training and experience.

Licenses and Special Requirements

• A California driver's license, an acceptable driving record, and current vehicle insurance meeting State of California requirements or the ability to travel to various campus locations.

Desirable Qualifications

• Leadership experience in higher education with a preference for experience within the California Community College system.
• Demonstrated use of equity-centered and student-centered approaches in decision-making.
• A demonstrated commitment to equitable management practices and/or management best practices for diverse workplaces.
• Experience communicating complex information, concepts, or objectives, including fiscal information, verbally and in written form to stakeholders, such as faculty, staff, students, and community members.
• Experience with labor negotiations and collective bargaining agreements.
• Experience with community college funding and budgets, including apportionment, grants, and categorical programs.
• Training and/or certifications in public finance and accounting, including, but not limited to, possession of a Certified Public Accountant License (CPA).
• Experience with facilities operations and management.
• Experience with information technology operations and management.
• Experience facilitating and overseeing public bond programs and corresponding budgets.
• Experience or demonstrated oversight of safety and security of a public educational institution or equivalent.
• Experience providing leadership in a shared governance environment that fosters transparent communication and inclusive decision-making.

Knowledge of:

1. Advanced theory, principles, practices and techniques of financial management, including budgeting, general and governmental accounting, particularly involving financial statement preparation and methods of cash control, internal control, reporting and audit.
2. Generally accepted accounting principles, Government Accounting Board standards and other standards and requirements applicable to community colleges.
3. Principles and practices of facilities maintenance and construction management including the bidding, selection and evaluation of contractors and vendors.
4. Principles and practices of information technology systems, including selection, implementation and evaluation for the advancement of administrative and other organizational computing at a level needed for assigned duties.
5. Principles and practices of business and financial management of public educational institutions.
6. Collective bargaining negotiations and labor contract issues.
7. Current legislation and operational trends pertinent to community college administrative services.
8. Federal, state, and local laws and regulations impacting information technology functions, including reporting and data security requirements, the California Education Code, and Family Educational Rights and Privacy Act (FERPA).
9. Accrediting Commission for Community and Junior Colleges standards and reporting requirements.
10. Principles and practices of sound business communication.
11. Research methods and analysis techniques.
12. Principles and practices of organizational improvement, equity and culture change.
13. Safety policies and safe work practices applicable to the work being performed.
14. Board Policies, Administrative Procedures, Human Resources policies and procedures, Equal Employment Opportunity, and collective bargaining agreements.

Ability to:

• Work collaboratively with District Governing Board of Trustees, Superintendent/President, other administrators, employees and the community to support the District's mission and the Educational Master Plan's goals, objectives, policies and priorities.
• Provide complex strategic analysis, advice and policy support, and develop solutions to complex issues.
• Plan and direct the varied functions of the Administrative Services division including financial resources and services, the District facilities and technology infrastructure, and public safety and emergency planning.
• Prepare, submit, review and analyze a variety of financial reports, statements, projections and records including the annual District capital and operating budgets, revenue projections and financial reports; institute and maintain appropriate internal audits and budgetary controls.
• Perform District risk management functions including analysis and management of self-insurance plans.
• Prepare complex bid specifications and develop award criteria.
• Oversee District facility master planning, coordinate development of Five-Year Capital Construction and Scheduled Maintenance plans required by the state and manage facilities renovation and construction.
• Oversee planning and implementation of the General Obligation