Entity: Corporate Services

Department: Materials Management Administration

Location: 3535 Market

Hours: Remote, M-F, 8am-4:30pm (may need to attend on site meetings in occasion)

Summary:

The Supply Chain Project Manager reports to the Vice President of Supply Chain for UPHS. Their project focus is related to Supply Chain priority projects primarily revolving around standardization, consolidation, operational implementation of vendor or product changes, ERP functions, and performance improvement activities intended to improve financial sustainability. Their primary function is to Lead, guide and control the implementation of enterprise projects of medium risk, utilizing standard Project Management tools and methodologies. Manage project lifecycle for multiple enterprise projects and coordinate resources from corporate teams, physician teams, clinical teams, IT teams, operational areas, external consultants and vendors. Ongoing project responsibilities include overseeing the project budget, resource management, scope management, development and management of the project schedule, coordination with hospital departments and staff, training, change management, communication management, risk assessment and mitigation, and issue resolution. Advocate on behalf of the patient ensuring that requirements are met and services rendered by clinicians are not adversely impacted by new processes or systems. Ensure the delivery of projects on scope and on time. Provide project leadership and direction, give guidance to project teams on how to navigate barriers related to resources, timing, implementation and competing priorities and escalating issues to leadership when appropriate. Performs job functions with minimal oversight.

Accountabilities

• Responsible for coordination of projects and request for projects with SC leadership team, performing an initial analysis for leadership discussion related to resource allocation and project scoping
• Provide leadership/direction for projects that have been assigned to her/him from VP of Supply Chain. Work with SC
• Leaders across the enterprise to develop Project Governance, as needed, for each project. Develop project team with input from leadership. Lead, guide, assist and coordinate project team, users, vendors and other internal or external resources.
• Manage the project schedule and meetings. Develop project scope. Assist with the development of cost/benefit data.
• Develop and assist project team with application requirements and implementation tasks. Create project timeline & assign resources to tasks. Carry out timely and appropriate communication of project information to project stakeholders, project team and end users. Assist the team members to stay on task and escalate barriers to leadership when appropriate. Perform project close-out tasks, which includes obtaining approval to close the project and transitioning to an operational support model.
• Monitor and control project issues and risks. Engage appropriate resources to resolve application development or implementation related issues. Support users/team members with problem solving. In all cases where appropriate develop and implement monitoring and compliance processes to assure sustainability of results.
• Provide management and team project status reporting. Conduct well-managed and efficient Project Team meetings. Collaborate with project leads and assure alignment.
• Prepare documentation for each project, appropriate to the project scope and length.
• Assist with annual Supply Chain assigned strategic project planning process
• Assist leadership with management and implementation of department standards, goal setting and prioritization of work.
• Interface Supply Chain Teams, other department managers and operational staff on existing or proposed systems always fostering positive working relations and keeping customer satisfaction as primary goal.
• Maintain strong project management skills. Stay current on best technology, best practices, processes and implementation methods.
• Provide performance data to teams
• Assist with internal process improvements, ERP Module updates and associated education.
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
• Other duties as assigned to support the unit, department, entity, and health system organization

Minimum Requirements

Required Education and Experience

• Bachelor's Degree Business administration, Supply Chain Management, Clinical Healthcare Roles, related field or equivalent experience is required.
• 5+ years Experience in each of the following is required for the position: Systems problem solving and analysis, managing implementations and conversions, and leading project teams is required.
• 3+ years Experience managing multiple concurrent projects is required.
• 3+ years Experience in Supply Chain is preferred.
• 4+ years Experience conducting meetings, preparing status reports, and supporting user/team members with problem solving, developing and coordinating with vendors on RFP's/RFI's is preferred.

Licenses, Registrations, and Certifications

• Project Management Professional Certification preferred.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

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