DescriptionTitle: Subcontracts Manager
Department: SCM - Subcontracts
Location: Houston, TX
Supervisor: Director of Subcontracts
FLSA Status: Exempt
Position Status: Permanent, Full-time
Work Sta tus : Hybrid /Remote
SUBCONTRACTS MANAGER
SUMMARY
The Subcontracts Manager is responsible for driving the subcontract buyout process from RFP to Subcontract execution, while maintaining a current database of vendor pre-qualification and monitoring vendor performance. Prepare highly complex , customized subcontracts which involve the integration of many diverse elements of high cost , or which entail construction projects, and master services/supply agreements. They will be responsible for overall coordination and development of subcontract agreements. This position reports to the Director of Subcontracts , or another management personnel that the CEO of the Company may designate . This position is hybrid for candidates living near a corporate office Houston, TX re quiring up to four days per week on site based on our Office Mobilization Plan (OMP). Candidates living outside the commuting distance of an office location will operate as fully remote with occasional travel.
Standard w orking hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm local time. This position is expected to tra vel up to 3 0% .
Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.
ESSENTIAL JOB FUNCTION & RESPONSIBILITIES
- Collaborate with internal and external stakeholders to leverage the experience to optimize the procurement of subcontractors
- Manage RFP Process with limited direction from the Director of Cost Manage
- Prepare RFPs to qualified subcontractors
- Establish, maintain and meet bid schedule
- Obtain necessary documents from stakeholders to create RFPs
- Obtain bids and maintain bidders list
- Bid evaluations by preparing bid analysis for Manager review
- Develops and negotiates Subcontract Agreements and Supply Agreements (as needed only), Change Order and other related contract management documents
- Review, compare and evaluate subcontractor proposals and historical pricing to determine reasonable pricing and opportunities for cost savings
- Negotiate commercial terms in accordance to company policies and guidelines
- Ensure prime contract flow downs are incorporated into subcontract document
- Monitor subcontractor compliance of contract and project requirements
- Ensure project costs are properly categorized when submitting subcontracts for approvals by comparing and adjusting estimating costs vs. actual costs including, but not limited to cost of installation and materials
- Support Project Management Team as needed with contract information and input to resolve subcontractor issues, such as under-performance or scope gaps
- Maintain accurate and complete Purchasing records in accordance with record retention procedures
- Perform other duties and special projects, as assigned by Management
- Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position .
- Perform other duties and special projects, as assigned by Management
REQUIRED QUALIFICATIONS
- Bachelor's Degree required
- Minimum 7 years of experience in Construction Contracts Management and/or Procurement
- Minimum 5 years of experience in solar and/or construction field project at the project size of over $30M in procurement of equipment/material or subcontracting
- Preferred experience in Solar or Renewable Energy
- Knowledge in contract management
- Change order management experience
- Ability to work on own in a fast pace, professional, team environment with minimal supervision
- Ability to Multitask
- Excellent organizational skills and attention to detail
- Strong verbal and written communication skills
- Confidence and ability to interact with people at all levels of the organization
- Computer literacy with an advance knowledge on Microsoft office including but not limited to Excel
- Strong understanding of ERP systems
- SAP Experience
- Customer service skills including experience in conducting Supplier reviews and evaluation, and maintaining good business relationships
- Able to identify , investigate and solve problem that might arise with order and in timely manner
EXAMPLES OF PHYSICAL DEMANDS
- Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
- Move/Traverse: infrequently bend, stand, stoop and/or walk
- Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
- Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
- Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
- Climb: occasionally ascends/descends on stairway to get to office upper and lower floors
- Travel: up to 3 0% as needed
EXAMPLES OF WORK ENVIRONMENT
- Regular professional, office business setting
- Noise level ranges from low to moderate (if in office setting)
- Noise level ranges from moderate to high (if on construction worksite)
- Under the Office Mobilization Plan (OMP) policy, the role may transition to an onsite or hybrid arrangement, as determined by business needs and the Head of Department
