Position Summary:This role provides project management, leasing coordination, and financial support to the Retail Amenities team at Irvine Company Office Properties. This role tracks project and lease milestones across properties, manages budget tracking and financial reporting, assists in marketing and leasing retail amenities, and serves as a subject matter expert leading special initiatives alongside senior amenities leadership to achieve portfolio goals.
Key Responsibilities:- Manage end-to-end lease cycle, marketing and leasing retail amenities, documentation (deal sheets, DocuSign, amendments, leases) and milestone tracking in Salesforce in compliance with company leasing policy.
- Deliver robust financial support, including budget tracking, financial accounting, financial modeling, and ad-hoc operational/financial reporting for leadership.
- Serve as the Subject Matter Expert for Salesforce, Point of Sales (POS) systems, Project Management System (Monday), and sales/operational dashboards to ensure data integrity and drive reporting accuracy.
- Provide project coordination support to the team including assistance in preparing presentations for the leadership team, ad-hoc financial and operational reporting, industry research, and other special projects.
- Coordinate completion and continued enhancement of overall project management processes, project document management and leasing activities to ensure cross-functional collaboration and efficiency.
- Coordinate cross-functional amenity projects, conduct quality assurance reviews, and identify process improvements to boost operational efficiency.
Additional Skills:- Strong knowledge of project management office, business operations, financial analysis, and summarizing large data sets. Solid Analytic Capabilities.
- Proficient with Google Workspace and Microsoft Office Suite; knowledge of database structures and/or Salesforce software a plus.
- Solid knowledge of leasing documents and real estate principles.
- Strong written and verbal communication
Preferred Education:- Bachelor's Degree (or equivalent experience) in Business administration, Hospitality, Real Estate or related field preferred.
Preferred Years of Relevant Work Experience:- 5+ years within corporate environments, commercial real estate, retail leasing or business/financial consulting.
Additional Requirements: Compensation:Base Pay Range: $109,900.00 - $148,100.00
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.
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