DescriptionPosition OverviewWe are seeking a highly capable and proactive Sr Executive Coordinator / Project Coordinator to support the Chief Scientific Officer (CSO) at our corporate headquarters in San Rafael. This role is a critical partner to the CSO, combining high-level executive support with coordination of key scientific, operational, and cross-functional initiatives.
The ideal candidate operates as a trusted extension of the CSO, anticipating needs, driving organization and prioritization, and ensuring seamless execution of day-to-day activities and strategic priorities. This position goes beyond traditional administrative support and requires strong project coordination capabilities, business acumen, and the ability to interact effectively across all levels of the organization.
Executive Support- Manage a complex and dynamic calendar aligned to strategic priorities
- Coordinate domestic and international travel
- Prepare agendas and materials for key meetings and reviews, including RED LT meetings
- Serve as a primary point of contact for stakeholders
- Draft communications and presentations and gain appropriate approvals
- Handle sensitive information with discretion
Project Coordination & Operations- Coordinate and track activities and actions across the RED LT
- Support leadership team meeting cadence
- Maintain trackers for deliverables and milestones
- Identify risks and drive resolution
- Support preparation of executive reporting
Information & Workflow Management- Maintain Teams/SharePoint workspaces
- Streamline workflows and processes
- Support internal communications
Stakeholder Engagement- Build relationships with senior leaders
- Act as cross-functional liaison
- Represent CSO office professionally
Qualifications - Required- Bachelor's degree or equivalent experience
- 5+ years supporting senior executives
- Strong project coordination experience
- Strong organizational and communication skills
- High discretion and professionalism
- Proficiency in Microsoft Office and Teams
Qualifications - Preferred- Experience supporting R&D leadership
- Familiarity with drug development
- Executive/board material preparation experience
Key Competencies- Anticipation & Proactivity
- Execution Excellence
- Business Acumen
- Collaboration & Influence
- Attention to Detail
Work ModelThis role is based onsite in San Rafael, CA and requires a strong in-person presence.
Why This RoleThis is a high-impact role offering visibility across the organization and the opportunity to work closely with senior scientific leadership while contributing to strategic and operational priorities.
Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.
