About this team and role:This is a high-trust Executive Assistant role supporting three VPs within Mozilla's Core Services Leadership Team: VP, Engineering; VP, Information Technology; and VP, Security. Together, these leaders oversee the infrastructure, systems, and technical operations that power Mozilla's products and protect our users and organization.
You'll be the operational backbone for three fast-moving senior leaders, keeping their time and priorities running smoothly while navigating a complex, cross-functional environment with discretion and sound judgment. You'll work regularly with executive leadership (and their EAs), technical teams, and external partners, so poise, adaptability, and a proactive mindset matter as much as strong execution.
What you'll do:- Act as a key point of contact between executives, their teams, and internal/external partners, ensuring timely communication and follow-up.
- Handle sensitive information with the highest degree of discretion.
- Manage a wide range of administrative tasks including calendar management, domestic and international travel coordination, expense reports, etc.
- Support execs across US time zones.
- Coordinate internal and external meetings.
- Plan logistics and events for team and exec offsites and work weeks.
- Build relationships within the organization. Establish and maintain trusted working partnerships through regular communication, a clear understanding of stakeholder needs, and consistent follow-through.
What you'll bring:- 5+ years of administrative experience in a technology company and multi location environment working on administrative tasks for 1 or more executives (e.g., travel management, expense reports, calendar management, etc.).
- Experience in coordinating with sensitive, high stakes external teams.
- Attention to detail, manage ambiguity, and foster a team culture.
- Strong written and verbal communication skills.
- Great at taking initiative and solving problems.
- Experience with Google Suite.
- Commitment to our values:
- Welcoming differences
- Being relationship-minded
- Practicing responsible participation
- Having grit
What you'll get:- Generous performance-based bonus plans to all eligible employees - we share in our success as one team
- Rich medical, dental, and vision coverage
- Generous retirement contributions with 100% immediate vesting (regardless of whether you contribute)
- Quarterly all-company wellness days where everyone takes a pause together
- Country specific holidays plus a day off for your birthday
- One-time home office stipend
- Annual professional development budget
- Quarterly well-being stipend
- Considerable paid parental leave
- Employee referral bonus program
- Other benefits (life/AD&D, disability, EAP, etc. - varies by country)
Hiring Ranges:US Tier 1 Locations
$113,000-$151,000 USD
US Tier 2 Locations
$103,000-$137,000 USD
US Tier 3 Locations
$95,000-$127,000 USD
