The Senior Compliance Analyst will serve as a dedicated compliance resource within the General Counsel's Office, responsible for building and managing a centralized system for tracking, coordinating, and supporting key regulatory compliance obligations for Earthjustice (501(c)(3)), Earthjustice Action (501(c)(4)), and Earthjustice Action's associated political committees. The role will help reduce legal, financial, and reputational risk by creating and managing systems for high-risk filing, registration, reporting, recordkeeping, and deadline-management obligations that are currently distributed across multiple departments.
This role will initially focus on the entities' highest-risk and most time-sensitive compliance areas, including federal and state campaign finance compliance, Earthjustice Action's electoral and political action committee compliance, federal and state lobbying compliance, and multi-state employer compliance. The Senior Compliance Analyst will work closely with the Office of General Counsel, Policy and Legislation, Finance, Human Resources, and other internal stakeholders to gather needed information, monitor filing triggers and deadlines, administer and coordinate accurate and timely submissions, and improve cross-functional coordination. The Senior Compliance Analyst will prepare filings directly and play a critical role in performing preliminary reviews and managing reviews of vendor-prepared filings. The Senior Compliance Analyst will also work closely with the Office of General Counsel to support legal interpretation issues and to obtain legal advice to assist with compliance tasks.
This is a non-supervisory position. The Senior Compliance Analyst is expected to work a full-time (37.5 hours/week) schedule and will work hybrid from either the Washington, D.C. or San Francisco, CA office.
What You'll DoCompliance infrastructure and controls (30%) - Develop and maintain compliance calendars, deadline-tracking tools, ownership charts, filing records, registration records, and internal workflows for recurring and trigger-based obligations to ensure compliance with federal, state, and local registration, reporting, disclosure, recordkeeping, and filing requirements across entities.
- Monitor and coordinate recurring and event-triggered compliance obligations; work with internal stakeholders to support timely and accurate filings, registrations, and disclosures.
- Coordinate with Legal, Policy and Legislation, Finance, Human Resources, and other departments to gather necessary information and to monitor lobbying limits, political-activity restrictions, ballot-measure activity and shared-resource issues across affiliated entities and maintain audit-ready documentation and written procedures.
Lobbying, ballot, and nonprofit advocacy activity (35%) - Prepare and coordinate registrations, reports, amendments, terminations and supporting schedules, including reviewing source data for completeness and reconciliation with Finance, HR, payroll, or PAC records.
- As part of holistic compliance system, monitor and coordinate recurring and event-triggered compliance obligations; maintain compliance calendars, tracking systems, and records; and work with internal stakeholders to support timely and accurate filings, registrations, and disclosures.
- Advise internal teams on compliance requirements associated with lobbying, advocacy, and affiliated-entity activities; monitor regulatory developments; monitor logged time to ensure accurate reporting; and identify, escalate, and help mitigate emerging compliance risks.
Multi-state employer and organizational compliance (15%) - Administer and coordinate compliance with federal, state, and local employer registration, reporting, and recordkeeping requirements, including payroll tax, unemployment insurance, paid leave, workers' compensation, and new-hire reporting obligations.
- Coordinate with Human Resources, Finance, and other departments to monitor compliance requirements associated with organizational growth, remote work arrangements, expansion into new jurisdictions, and changes in workforce structure.
- Develop and maintain compliance tracking systems, monitor filing and registration deadlines, identify emerging compliance obligations and regulatory risks, and elevate significant compliance issues to the General Counsel's Office for review and resolution.
Earthjustice Action electoral, ballot measure and PAC compliance (20%) - On behalf of Earthjustice Action and associated political committees, support federal, state, and local campaign finance compliance, political committee obligations, reporting, disclosures, registrations, and other filing requirements across entities, and related recordkeeping.
- Interface with external vendors to monitor and coordinate recurring and event-triggered compliance obligations; maintain compliance calendars, tracking systems, and records; and work with internal stakeholders to support timely and accurate filings, registrations, and disclosures.
- Provide practical compliance guidance under the direction of counsel on compliance requirements associated with election advocacy, and affiliated-entity activities; monitor regulatory developments; monitor and provide feedback to staff regarding time reporting; and identify, escalate, and help mitigate emerging compliance risks.
Ongoing learning - Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.
Please note that the percentage breakdowns provided above serve as a guideline and that other duties may be assigned as part of the job requirements.
What You'll Bring- Bachelor's degree in a related field or an equivalent combination of education and relevant experience.
- 5+ years of progressively responsible compliance, legal operations, political law, campaign finance, government-affairs, nonprofit, or regulatory experience, including responsibility for deadline-driven filings or registrations.
- Demonstrated ability to prepare, review, or coordinate accurate regulatory filings and to reconcile underlying financial, payroll, timekeeping, expenditure, contribution, or activity data. Meticulous attention to detail.
- Experience building and maintaining compliance calendars, matter trackers, ownership matrices, written procedures, internal controls, and audit-ready records.
- Exceptional organization, attention to detail, and judgment, with the ability to manage competing statutory deadlines and confidential or sensitive information.
- Strong written and verbal communication skills, including the ability to translate complex requirements into practical guidance and work effectively with Legal, Finance, HR, advocacy teams, vendors, and outside counsel.
- Proficiency with Microsoft 365 and experience using compliance, campaign-finance, lobbying, document-management, workflow, or database systems; advanced spreadsheet skills are strongly preferred.
- Demonstrated commitment to Earthjustice's values of Justice, Excellence, Inclusion, and Partnership.
Preferred qualifications- Direct experience supporting a 501(c)(3), 501(c)(4), PAC, ballot-measure committee, political organization, law firm political-law practice, or comparable advocacy organization.
- Familiarity with FEC, IRS, state campaign-finance, lobbying-disclosure, pay-to-play, and nonprofit tax-compliance frameworks.
- Experience responding to regulator inquiries or supporting audits, examinations, or internal compliance reviews.
- Comfort using project management software, including Monday.
Salary & BenefitsWe offer a competitive salary and excellent, comprehensive benefits. We also offer a casual and congenial work environment.
Salaries at Earthjustice are determined by working location and are commensurate with the experience required.
The annual salary range in San Francisco, CA is $97,600 - $108,400.
The annual salary range in Washington, DC is $92,700 - $103,000.
To ApplyInterested candidates should submit the following materials via Jobvite. Applications submitted by October 30th at 5 pm PT will be given priority, and applications received after the priority deadline may be reviewed on a rolling basis until the role is filled. Incomplete applications will not be considered.
Information about our hiring process and tips for success can be found at https://earthjustice.org/about/jobs/hiring-process. Please reach out to [email protected] if you are having technical difficulties submitting your application.
The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not an exhaustive list of all responsibilities, duties, and skills required for personnel so classified.
