Sr. Analyst, Executive Budget Analyst and Office Operations Management, Vans

The Senior Financial Analyst is responsible for supporting the planning, forecasting, analysis, reporting, and administration of Annual Non-Personnel G&A budgets across the Vans Managing Director area and associated Director areas. The role provides financial analysis and reporting to support business decision-making, monitors budget performance, identifies risks and opportunities, and recommends corrective actions to help achieve annual financial objectives The position works independently within established policies and procedures to analyze financial results, prepare forecasts, coordinate budget-related activities, and ensure compliance with financial guidelines and internal controls. The role collaborates closely with Purchasing, Accounting, Controlling, Legal, and business stakeholders to support accurate financial reporting and effective budget management Executive support and office operations responsibilities are performed in support of the Vans Leadership Team and complement the position's primary responsibilities in financial planning and analysis Responsibilities Budget Reporting & Analysis • Support annual Non-Personnel G&A budget planning processes, including forecasting, financial outlook development, and periodic budget reviews • Analyze actual spending versus budget and forecast, identify variances, and provide recommendations to address financial risks and opportunities • Prepare recurring financial reports, dashboards, and presentations for leadership review • Identify cost-saving opportunities and support implementation of cost-management initiatives across the Vans organization • Coordinate with Purchasing, Accounting, Controlling, and Legal teams to ensure accurate financial reporting and appropriate accounting treatment of expenditures • Process and monitor PRs and POs in applicable systems, ensuring timely goods receipt, invoicing, accruals, and payment processing • Compile and maintain budget, organizational, and business planning information required for reporting and planning activities • Serve as a key financial resource for budget planning, forecasting, reporting, and spending analysis Internal Controls & Policy Support • Support Internal Control System activities, including documentation, testing, monitoring, and reporting of control effectiveness • Assist with identifying process improvement opportunities and supporting corrective action plans • Provide guidance regarding Travel & Entertainment policies and support issue resolution related to expense management processes • Coordinate contract administration activities within applicable contract management systems and ensure required documentation is completed in accordance with company policies • Support audit requests and compliance-related activities as needed Office Operations & Administrative Support • Assist the Vans Leadership Team with administrative coordination, including correspondence management, meeting scheduling, and travel arrangements • Coordinate travel logistics, conference registrations, expense submissions, and visitor support activities • Support office management activities and maintain organizational resources and records • Assist with project tracking and task coordination for leadership initiatives • Support employee engagement, team-building activities, and organizational events in partnership with the Culture Committee • Maintain organizational documentation, team distribution lists, archives, and reporting resources • Support vendor management activities for team events, including budget tracking and invoice reconciliation • Assist with implementation of automation and AI-enabled process improvements within the Controlling function • Maintain reporting and tracking for Vans strategic KPIs and performance metrics • Support administration of SharePoint sites, access management, and document governance processes • Assist with SLA tracking, renewals, and related documentation activities Qualifikationen Education • Bachelor's Degree in Finance, Accounting, Business Administration, or related field, or equivalent work experience. Experience Required: 2-5 years of experience in: • Financial Planning and Analysis • Budget Management and Variance Analysis • Financial Reporting • Administrative and Operational Support • Internal Controls or Process Improvement • Vendor and Contract Administration Knowledge & Skills • Working knowledge of GAAP and IFRS accounting principles. • Understanding of accrual accounting, budgeting, forecasting, and financial reporting processes. • Strong analytical and problem-solving skills. • Ability to manage multiple priorities and deadlines independently. • Effective communication and stakeholder management skills. • Proficiency in Microsoft Office applications, particularly Excel and PowerPoint. • Experience supporting projects and cross-functional initiatives. Preferred • Experience supporting senior leaders or executives. • Exposure to purchasing, contract management, and governance processes. • German or Spanish language skills.