What You'll DoWe're looking for a
Sr Administrative Partner to join our administrative team in the New York City Office.In this role, you'll support multiple senior leaders and collaborate on a range of administrative tasks to ensure smooth office operations.
Responsibilities Include:
- Independently manage all aspects of schedules for leaders including; responding to invitations and requests, making decisions on priority on behalf of the person being supported, negotiating with others to find the best date/time options.
- Tactical meeting coordination, scheduling and room set-up, catering, proactively coordinate agenda, gather pre-meeting materials, draft meeting and presentation materials, attend meetings and write notes or capture action items and proactively follow up on items.
- Handle communications on behalf of the leader being supported to the department or team. Distribution list creation/maintenance.
- Coordinate/draft/edit monthly reports, order supplies, manage role and access requests, assist with onboarding new employees (order technology, information access, security, schedule appropriate meeting)
- Research and book travel arrangements in partnership with those supported, expense management (submit/approve purchase/travel card expenses and track department expenses and submit invoices).
- Manage information through multiple technology channels, handling requests for new technology. Set-up/maintenance of department and team shared sites and process flow of information.
- May be involved in a variety of business-value driven department or business-wide projects.
- Strong focus on building effective partnerships throughout the organization as well as with external business partners.
- Proactive attitude towards acquiring new skills and adapting to evolving responsibilities.
Who You Are- High school diploma and 4+ years related experience required. 6+ years of Sr. Administrative experience or similar preferred.
- Strong organizational skills and strong attention to detail.
- Strong verbal and written communication skills.
- Ability to gather and consolidate data from various sources.
- Ability to set priorities, handle multiple tasks and meet deadlines.
- Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information.
- Keyboarding and adaptability in computer, web and mobile business applications, proficiency in Windows based computer applications (Microsoft Office) and the operation of office equipment.
Preferred Skills:- Strong relationship management experience.
- Position needs tact, ability to maintain confidentiality and strong interpersonal skills.
- Experience working in large organizations with the ability to quickly learn policies and procedures.
- Ability to work independently and with minimal direction.
- Ability to research and resolve problems and make recommendations for solutions to issues.
- Self-starter, with demonstrated ability to prioritize assignments, adapt to changes and multi-task throughout each day.
- Ability to think critically and strategically about the most effective and efficient way to provide support.
Salary Range InformationSalary ranges below reflect targeted base salaries. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation for all roles will be based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer.
Salary Range$30.58 - $48.46 / hour
Salary DetailsThe following salary ranges reflect market-specific compensation for this position across multiple job levels. Candidates will be evaluated to determine the appropriate job level based on their skills and experience.
- Sr Administrative Assistant: $30.58 - $40.96 / hour
- Executive Assistant: $35.77 - $48.46 / hour
Time Off ProgramPersonal Time Off (PTO) is provided to hourly (non-exempt) employees and provides a set amount of accrued time earned each pay period. Employees can use their PTO for vacation, personal or short-term illness.
Pension EligibleYes
Additional InformationLocation/Work ArrangementThis role is hiring in Midtown Manhattan and requires a hybrid work environment (blending at least 3+ office days in a typical week). Due to the nature of this role there may be weeks when more days onsite are needed.
Job Level We're open to hiring at the next level with the right experience and skills.
Executive Assistant
- 6+ years of related experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, or education. High school diploma required, associate degree preferred.
- Significant administrative or executive support experience in a fast-paced professional environment is highly preferred.
Work Authorization/Sponsorship At this time, we're not considering applicants that need any type of immigration sponsorship (additional work authorization or permanent work authorization) now or in the future to work in the United States. This includes, but IS NOT LIMITED TO: F1-OPT, F1-CPT, H-1B, TN, L-1, J-1, etc. For additional information around work authorization needs please use the following links.
Nonimmigrant Workers and Green Card for Employment-Based ImmigrantsInvestment Code of Ethics For Principal Asset Management positions, you'll need to follow an Investment Code of Ethics related to personal and business conduct as well as personal trading activities for you and members of your household. These same requirements may also apply to other positions across the organization.
