3-5 years of experience in program administration, governance, compliance, or related fields.
Experience with corporate program administration and operational processes.
Proficient in preparing reports and analyzing data for business improvements.
Ability to coordinate with multiple stakeholders in a dynamic environment.
Post-secondary degree or diploma in Business Administration, Finance, or related discipline, or equivalent experience.
Must obtain and retain Transportation Security Clearance.
Responsibilities
Administer the Corporate Purchasing Card Program, including applications and renewals.
Conduct PCard system administration and resolve discrepancies with Finance.
Review applications for compliance and provide risk assessments.
Monitor program activity and maintain accurate records.
Develop procedures, user guides, and training materials for governance programs.
Support the assessment and tracking of Governance & Compliance requests.
Conduct research and gap analyses to enhance governance processes.
Benefits
Unionized position with job security.
Comprehensive training and development opportunities.
Access to advanced reporting tools and technologies.
Collaborative work environment with diverse stakeholders.
Full Job Description
Reporting to the Associate Director, Procurement Governance & Compliance, you will administer key procurement governance programs and support policy, compliance, reporting and continuous improvement activities. You will work with stakeholders across the organization to strengthen controls, maintain accurate program records, and promote consistent application of corporate procurement requirements.
As Specialist, Procurement Governance, you will:
Administer the Corporate Purchasing Card Program, including applications, profile maintenance, spend limit changes, renewals, cancellations and supporting documentation.
Complete recurring PCard system administration and reconciliation activities, resolve discrepancies and coordinate issue resolution with Finance and other stakeholders.
Review applications and supporting documentation, identify risks or compliance concerns, and provide recommendations for approval.
Monitor program activity, maintain records, track outstanding actions, and support compliance with governance requirements.
Develop and maintain procedures, user guides, communications, training materials, and program documentation.
Support the intake, assessment, and tracking of Governance & Compliance requests, including preliminary analysis and documentation.
Conduct research, process reviews, and gap analyses to strengthen governance processes and internal controls.
Support policy development, compliance monitoring, reviews, audits and governance initiatives, including documenting exceptions and control gaps.
Prepare reports, dashboards, metrics and analysis on program performance, spending trends, exceptions, policy violations, and operational effectiveness.
Identify opportunities to improve program administration through process improvements, automation, and technology-enabled solutions.
This unionized position is classified at the Band 5 level, with an hourly wage rate of $41.38, based on a 37.5 hour work week. As part of the recruitment process, you will be required to complete a test.
This is the role for you, if you have:
Three to five years of progressive experience in program administration, governance, compliance, procurement, finance, audit, business operations or related business function.
Experience administering corporate programs, policies, or operational processes.
Experience preparing reports, analyzing data, and supporting business process improvements.
Experience coordinating multiple stakeholders in a fast-paced environment.
Post-secondary degree or diploma in Business Administration, Finance, Public Administration or a related discipline, or an equivalent combination of education and experience.
Ability to obtain and retain Transportation Security Clearance at the designated level for the position.
Knowledge and skills you bring, that set-you up for success:
Advanced proficiency in Microsoft Excel and Microsoft Office Suite.
Strong analytical, critical-thinking, and problem-solving skills.
Ability to perform data reconciliation, identify discrepancies, and coordinate resolution of system or transaction issues.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational and time-management skills, with the ability to manage multiple priorities.
Ability to interpret and apply policies, procedures, and governance requirements.
Knowledge of governance, compliance, audit, or procurement principles.
Experience with enterprise systems, reporting tools, and workflow automation technologies is considered an asset.
This position is exempt from Ontario's 2026 pay transparency requirements under Regulation 476/24.
