The RoleWe're hiring one person to run interview scheduling at Ode and to build the data and AI tools that let the talent team scale without adding headcount at the same pace. We run about 750 interviews a month across engineering, product and commercial, many with founders and execs. You make that volume feel calm.
The split is about
60% recruiting coordination and
40% talent ops, data and tooling.
Engineering coordination comes first: until eng loops run seamlessly, it beats everything else in this role.
Location: San Francisco, CAWhat You'll OwnRecruiting coordination (~60%)- Run scheduling end to end for tech screens, onsites, debriefs and founder and exec chats in ModernLoop and Ashby, with the right interview type, format, link and kit on every invite.
- Protect founder and exec time. Held weekly slots, a leadership availability queue, and onsite to founder chat in 48 hours or less.
- Keep loops moving. Chase scorecards, track offer deadlines, and handle no-shows, Zoom failures and double-bookings in real time.
- Own the interviewer roster so load stays balanced and no single interviewer becomes a bottleneck.
Talent ops, data and tooling (~40%)- Build the recruiting data system. Partner with our special projects lead to bring supply (pipeline, pass-through, interviewer capacity) and demand (hiring plan, open roles) into one source of truth that feeds the company's revenue and headcount forecast.
- Take over the engineering recruiting dashboard and replace the manual pulls and double-checks behind each biweekly review with data that updates itself.
- Run the operating rhythm. A daily 15-minute talent stand-up, agendas before meetings, and notes after with owners and dates.
- Ship AI tools that remove manual work: scorecard nudges, offer-expiry alerts, conflict checks and digests, built with Claude and Ashby and ModernLoop automation. Admin ModernLoop and back up Ashby.
First 90 Days- Day 30: own all eng onsite and founder-chat scheduling, launch the daily stand-up, and become engineering leadership's default contact for hiring logistics.
- Day 60: automate scorecard nudges and offer-deadline alerts, clean up Ashby, and run the eng recruiting dashboard alongside its current owner.
- Day 90: the recruiting data system is live across supply and demand, the dashboard updates without manual pulls, and at least three AI tools are in daily use with measured time savings.
What You Bring- High agency, "why not today?" by default. You own outcomes, close loops the same day, and fix what's broken without being asked.
- You see around corners. The conflict, the missing scorecard or the expiring offer gets caught while it's still smoke, not flames.
- 3+ years in recruiting coordination, recruiting ops or a similar high-volume role at a fast-growing company, including exec and founder scheduling.
- Hands-on with an ATS and a scheduling tool (Ashby and ModernLoop ideal).
- Comfortable with data: you can model a pipeline, build a dashboard people trust, and spot what's wrong in it.
- You use AI tools daily and have built at least one workflow or tool others relied on. Show us.
Nice to have: SQL or light scripting, engineering hiring experience, and scaling a recruiting team through fast growth.
Our Values- Overdeliver: We are writing the playbook on how to create enterprise value with LLMs, and building our reputation as the world's best applied AI team.
- Overuse AI: We obsessively explore and experiment with Claude to push the frontier of applied AI and share what we learn with our teammates.
- Over"engineer" the Culture: We're building a culture that attracts and retains top applied AI talent, and we stress test large decisions through the perspective of our world class builders.
LocationSan Francisco, CAWork Arrangement: 4 days in-person, Fridays remote
Benefits- Competitive Compensation Package: Attractive salary aligned with your experience and skills.
- 401k with Matching: Invest in your future with our company-matched retirement plan.
- Unlimited PTO: Take the time you need to relax and rejuvenate.
- Exceptional Medical, Dental, and Vision Coverage: Comprehensive health benefits to keep you and your family healthy.
- Health FSA: Manage out-of-pocket health expenses effectively.
- 🚌 Commuter Benefits: Make your travel to work easier and more affordable.
- Life Insurance: Providing peace of mind for you and your loved ones.
- Team Events and Activities: Regular events to build camaraderie and a strong team spirit.
Ready to join us? 
