2-3+ years in recruiting coordination or event operations with ownership beyond scheduling.
Preferred experience in managing candidate travel and on-site logistics.
Strong proficiency with Greenhouse, GoodTime, or similar platforms.
Excellent judgment in troubleshooting escalations and last-minute changes.
Proven ability to identify process gaps and drive improvements independently.
Strong written and verbal communication skills for cross-functional representation.
Collaborative and service-minded attitude.
Responsibilities
Own the candidate on-site experience, ensuring seamless interviews.
Schedule and coordinate complex interviews across global teams and time zones.
Manage candidate travel logistics, including transportation and lodging.
Plan and execute recruiting events and candidate engagement activities.
Partner with various teams to resolve operational issues and enhance candidate experience.
Ensure data accuracy and system hygiene in recruiting platforms.
Lead process improvement initiatives in recruiting operations.
Benefits
Medical, dental, and vision insurance with multiple plans.
Company-paid life and disability insurance.
Voluntary insurance options for accidents and critical illness.
401(k) plan available.
Flexible Spending Accounts for healthcare and dependent care.
Discretionary vacation days and 8 paid holidays per year.
Paid sick time and parental leave.
Full Job Description
What you'll do
Own end-to-end candidate on-site experience, ensuring interviews are organized, high-touch, and logistically seamless.
Schedule and coordinate complex, multi-stakeholder interviews across our global team and multiple time zones, including high-priority and executive-level searches.
Manage candidate travel and visit logistics - transportation, lodging, office access, meals, and day-of coordination.
Plan and execute recruiting events, candidate engagement activities, and other in-person recruiting experiences.
Partner across Recruiting, Workplace, Travel, IT, and vendors to resolve operational issues and continuously improve the candidate experience.
Own data accuracy and system hygiene across Greenhouse and GoodTime, proactively spotting and fixing inconsistencies before they become problems.
Lead process improvement initiatives across recruiting operations, identifying inefficiencies and driving fixes end-to-end rather than just flagging them.
Create travel/event documentation, SOPs, and playbooks for recruiting processes, keeping them current and scalable as the team grows.
What we're looking for
2-3+ years of experience in recruiting coordination, event operations, or related roles, with demonstrated ownership beyond day-to-day scheduling.
Strong proficiency with Greenhouse, GoodTime, or similar recruiting/scheduling platforms.
Excellent judgment and composure when troubleshooting escalations, ambiguous situations, or last-minute changes.
Track record of identifying process gaps and driving improvements independently, not just executing existing workflows.
Strong written and verbal communication skills, with comfort representing the company to candidates, vendors, and cross-functional partners.
A collaborative and service-minded attitude.
What else you need to know
This role is based in our Los Angeles office. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That's why all of our office-based teams work onsite, five days a week.
The base salary range for this role is $87,000 - $100,000 per year.
Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.
Base salary is just one part of your total rewards package. You may also be eligible for equity awards and an annual performance-based bonus.
