High school diploma required; Bachelor's degree in marketing, communications, or journalism preferred.
APMP practitioner certification or CPSM certification preferred.
7 years of experience in proposal coordination or related fields.
Excellent project management and organizational skills.
Outstanding attention to detail and problem-solving abilities.
Exceptional verbal, written, and visual communication skills.
In-depth knowledge of proposal fundamentals and best practices.
Responsibilities
Ensure proposals highlight differentiators and engage multiple readership levels.
Evaluate narrative for relevance and create new content as needed.
Proof, edit, and ensure high-quality, compliant proposals.
Own the proposal planning process, including timelines and assignments.
Conduct client research to inform proposal strategy and identify risks.
Collaborate with internal partners to develop and apply proposal strategies.
Coordinate and lead proposal strategy sessions and kick-off meetings.
Track communication and assignments to meet deadlines.
Assist in preparing presentations and interviews for clients.
Engage with professional organizations related to proposal coordination.
Benefits
Opportunity to work on high-profile defense infrastructure projects.
Collaborative work environment with diverse teams.
Professional development opportunities through external organizations.
Engagement in strategic planning and decision-making processes.
Full Job Description
As a Senior Proposals Specialist for PCL Constructors Canada Inc. in Ottawa, Ontario, you9ll have the opportunity to shape winning strategies for some of Canada9s most complex and high-profile defence infrastructure pursuits.
Responsibilities
Ensures proposals for clients identify differentiators while engaging the three levels of readership. Graphics are used for content improvement and enhancement which emphasizes the key messages.
Evaluates the narrative for relevance, comprehension, and applicability. Identifies any new narrative requirements with the appropriate partners to create them. New proposal narratives are created as the need arises.
Accurately proofs, edits, and rewords context to deliver a high-quality, compliant, error-free to meet the established timeline. Ensuring the content is written in a singular voice with messaging continuity throughout the document.
Owns the proposal planning process, including review of client requirements, development of proposal outline, and creation of timeline/assignments.
Conducts client background research to identify questions, concerns, and potential risks and advises strategic visioning and proposal planning stage.
Collaborates with internal client/partners to develop overall proposal strategy and applies it to the proposal in a manner that is compliant with the client requirements and consistent with district win strategy and/or corporate objectives/policies/goals.
Coordinates and leads the proposal strategy and planning sessions in collaboration with internal partners. Schedules and chairs the proposal kick-off meeting at the beginning of the pursuit phase.
Proactively tracks and maintains the communication including assignments for local & remote partners and the to ensure timelines are met.
Collaborating with the proposal team in preparation of presentation and interviews with prospective clients.
Participates and seeks involvement in outside professional organizations that support the proposal coordinator position.
Qualifications
High school diploma or equivalent required. Bachelor9s degree in marketing, communications, journalism, or equivalent preferred.
Association of Proposal Management Professionals (APMP) practitioner certification, Certified Professional Services Marketer (CPSM) certification or equivalent is preferred.
7 years9 experience as a proposal coordinator or in a related role (communications, marketing, visual communications).
Excellent project management, organizational, and time management skills to effectively establishing the priorities and scheduling of work tasks
Outstanding attention to detail, good judgement, and able to problem-solve.
Outstanding verbal, written, and visual communication skills. Ability to develop grammatically sound, customized, technical and written content.
In-depth knowledge of proposal fundamentals and standard methodologies.
Highly developed interpersonal skills with an ability to lead and collaborate with a diverse group sensitively, thoughtfully, and respectfully.
Ability to establish, influence, and maintain relationships with decision makers and key partners.
Strong intuition for business understanding industry practices and new developments in construction process, delivery models, contract types).
The estimated salary range for this role is $95,000 - $125,000, based on your experience and qualifications. Final compensation will be confirmed as part of a personalized offer.
Company: PCL Constructors Canada Inc.
Primary Location: Ottawa, Ontario
Job Title: Senior Proposals Specialist
Requisition ID: 14465
About PCL Construction
PCL Construction is a leading construction company that provides a range of services, including design-build, general contracting, and construction management. The company has a diverse portfolio of projects across industries, including healthcare, education, commercial, and infrastructure. PCL Construction is committed to sustainability and has implemented a number of initiatives to reduce its environmental impact. The company is also committed to safety and has a strong safety culture that prioritizes the well-being of its employees and partners. PCL Construction has received numerous awards and recognition for its work, including being named one of Canada's Best Managed Companies for 10 consecutive years.
