OverviewSenior Proposal Desktop Publisher and Editor who is accomplished with editing written content to ensure it is grammatically correct and consistent while not altering its technical accuracy or meaning. As a key member of the Proposal Development Team, you will also work closely with proposal managers, writers, and subject matter experts to produce high-quality final proposal deliverables under minimal supervision. In this role, you will help ensure every proposal is accurate, compliant, easy to evaluate, and delivered on time.
Responsibilities- Format proposal volumes, resumes, past performance references, compliance matrices, appendices, forms, and attachments using Microsoft Word, Adobe Acrobat, and related production tools, ensuring compliance with RFP requirements and government instructions.
- Create, maintain, and troubleshoot proposal templates, including styles, section numbering, headers, footers, pagination, tables of contents, lists of figures and tables, bookmarks, hyperlinks, cross-references, captions, and other document elements.
- Format and integrate graphics, tables, charts, callout boxes, resumes, matrices, and other visuals to ensure they are professional, readable, and compliant.
- Prepare final electronic files for submission, including compliant PDFs, bookmarks, hyperlinks, file names, volume packaging, forms, attachments, and other submission-ready materials.
- Support hard-copy production when required, including print checks, tabs, binders, labels, packaging, reproduction quality, and delivery coordination for paper copies and CD versions.
- Edit/proofread proposal content for grammar, punctuation, spelling, clarity, consistency, terminology, style, readability, and messaging while preserving technical accuracy.
- Edit and harmonize proposal sections to ensure a consistent "one voice" style, tone, terminology, and messaging across contributions from multiple authors and subject matter experts.
- Read and interpret federal RFPs, amendments, and proposal instructions to identify editing, formatting, production, submission, and compliance requirements.
- Ensure proposal materials follow solicitation instructions, company branding, templates, style guides, and established proposal development processes.
- Verify consistency across proposal volumes, including terminology, acronyms, formatting, fonts, margins, spacing, numbering, headers/footers, exhibit titles, references, and file naming.
- Conduct detailed quality checks to identify formatting errors, compliance issues, missing content, inconsistent messaging, broken links, incorrect references, pagination problems, and production risks.
- Support review teams and final production by preparing review-ready documents.
- Maintain strict version control and ownership of proposal working files, ensuring teams work from current, controlled versions.
- Serve as a final quality gate for proposal deliverables, ensuring packages are accurate, complete, properly formatted, compliant, visually polished, and ready for on-time submission.
- Maintain and improve reusable templates, style guides, checklists, production standards, and desktop publishing best practices to support consistency across future proposals.
Qualifications- BA or BS degree. 4+ years of experience may be considered in lieu of a degree.
- 10+ years of editing and desktop publishing experience supporting federal DoD proposals.
- Strong understanding of the Shipley methodology, proposal processes, compliance standards, color team reviews, and production requirements.
- Advanced proficiency in Microsoft Word, PowerPoint, Excel, Outlook, SharePoint, and Adobe Acrobat, with demonstrated experience supporting complex proposal formatting, editing, desktop publishing, and final production.
- Experience analyzing solicitation requirements that impact document formatting, page limits, compliance, file preparation, submission instructions, and production deliverables.
- Experience developing, governing, and maintaining enterprise templates, document styles, style guides, proposal standards, reusable content, and production best practices.
- Advanced editing, proofreading, grammar, writing, and quality assurance skills, with the ability to improve clarity, consistency, readability, and style while preserving technical accuracy.
- Ability to maintain quality/consistency across proposal sections, volumes, and concurrent pursuits.
- Excellent attention to detail, organization, and time management, with the ability to manage competing priorities and strict deadlines in a fast-paced proposal environment.
- Proven ability to communicate clearly with management, proposal teams, SMEs, and other stakeholders regarding work in progress, risks, issues, status, and potential challenges.
- Self-directed, proactive, and customer-focused, with the ability to identify issues, recommend solutions, and take ownership of assigned deliverables through completion.
- Collaborative team player who maintains a positive, flexible, and solutions-oriented attitude in a dynamic, deadline-driven environment.
- Experience using AI writing tools, content automation platforms, or other technologies to improve proposal quality, efficiency, consistency, and production workflows.
- Willingness and ability to work evenings or weekends as required to meet proposal deadlines.
Pay Transparency StatementThe salary range for this position is USD $100,000.00/Yr. - USD $115,000/Yr. Actual compensation will be determined based on several factors permitted by law. AMERICAN SYSTEMS provides for the welfare of its employees and their dependents through a comprehensive benefits program by offering healthcare benefits, paid leave, retirement plans, insurance programs, and education and training assistance.
