Position
The Paralegal will join a collegial and experienced Legal team supporting the Firm’s alternatives, private equity and investment management business. Reporting to an attorney on the team, the Paralegal will work closely with multiple attorneys and collaborate with investment professionals, Compliance, Operations and other business partners.
This is a hands-on role for an experienced paralegal who can take ownership of matters, establish effective processes and drive work to completion with appropriate attorney supervision. The successful candidate will be highly organized, proactive, resourceful and comfortable managing multiple workstreams. The role requires sound judgment, careful attention to detail and the ability to distinguish between matters that can be advanced independently and those requiring attorney input or escalation.
The position offers significant exposure to private funds, special purpose vehicles, private investments, alternative fund distribution and the legal operations supporting a growing investment management platform.
Responsibilities
- Take primary responsibility, under attorney supervision, for supporting the formation, launch, closing and ongoing maintenance of private funds, special purpose vehicles and other investment vehicles, including coordinating organizational and governing documents, Form D and Blue Sky filings, offering and subscription materials, investor documentation, side letters, consents, amendments, closing checklists, signatures and organizational records.
- Support private equity, private credit, co-investment, direct investment and other alternative investment transactions, including facilitating NDA processes, organizing diligence and transaction documentation, maintaining closing checklists, coordinating signatures and preparing complete closing sets.
- Support the review, negotiation and administration of placement agent, distribution, referral and other commercial agreements, including maintaining agreement inventories and tracking renewals, amendments, termination rights, notice requirements and other material obligations.
- Assist attorneys with factual and document-based research, due diligence, disclosure reviews, document comparisons and other legal projects involving the Firm’s alternatives and investment management businesses.
- Support entity management and corporate governance, including entity formations and dissolutions, written consents, officer and manager appointments, organizational documents, good-standing certificates and maintenance of entity records.
- Maintain accurate and accessible legal records, document repositories, executed agreements, closing sets and organizational materials in accordance with applicable Legal team processes and recordkeeping standards.
- Develop and maintain trackers, templates, checklists, playbooks and standardized processes for recurring legal workflows, including fund launches, SPV formations, transaction closings and contractual obligations.
- Proactively manage deadlines, deliverables and outstanding matters; follow up with relevant stakeholders; communicate status clearly; and escalate questions, delays and risks to the appropriate attorney.
- Serve as a key point of coordination among Legal, Compliance, investment professionals, Operations and other internal stakeholders, as well as outside counsel, fund administrators, placement agents, counterparties and other external service providers.
- Coordinate with outside counsel and other service providers on engagements, documentation requests, invoices, status reporting and matter administration.
- Identify and implement practical uses of Microsoft Copilot, AI-enabled tools, automation and other legal technology to reduce manual work, improve knowledge management, accelerate document preparation and review, and increase Legal team efficiency.
- Perform other legal and operational responsibilities appropriate to the role and necessary to support the Firm’s evolving alternatives and investment management businesses.
Qualifications
- Bachelor’s degree or equivalent combination of education and relevant professional experience.
- At least five years of relevant paralegal, legal operations, fund administration, corporate governance or transactional support experience in an investment manager, financial institution, law firm or comparable professional environment.
- Experience supporting multiple attorneys or senior professionals and managing competing priorities with limited day-to-day supervision.
- Demonstrated experience coordinating complex, document-intensive matters involving multiple stakeholders, deadlines and dependencies.
- Strong proficiency with Microsoft 365 and document-management, contract-management or legal workflow tools; demonstrated interest and ability in using Microsoft Copilot, AI-enabled tools and automation to improve legal work.
- Experience with private funds, alternative investments, private equity transactions, investment management, corporate governance or commercial agreements is strongly preferred.
- Experience working with outside counsel, fund administrators, investment professionals, compliance personnel or other financial services stakeholders is preferred.
Skills
- Ownership and accountability: Takes responsibility for assignments, advances work without unnecessary prompting and follows matters through completion.
- Prioritization and execution: Organizes multiple workstreams, identifies dependencies and deadlines, and adjusts priorities as circumstances change.
- Judgment and escalation: Exercises initiative within appropriate boundaries and recognizes when attorney input, escalation or additional review is required.
- Attention to detail: Produces accurate, complete and well-organized work, particularly in document-intensive and deadline-sensitive matters.
- Process improvement: Identifies recurring inefficiencies and develops practical, sustainable processes, templates, trackers and controls.
- Technology fluency: Learns and applies Microsoft Copilot, AI-enabled tools, automation and other technology to improve the quality and efficiency of legal work.
- Communication and coordination: Communicates clearly, follows up effectively and coordinates work across attorneys, business partners and external service providers.
- Collaboration and adaptability: Works effectively with different working styles and responds constructively to changing circumstances, ambiguity and business needs.
- Practical problem-solving: Identifies issues, gathers relevant facts and proposes workable solutions rather than merely identifying obstacles.
Compensation Range
The anticipated base salary range for this role is $110,000 to $130,000. Base salary for the role will depend on several factors, including a candidate’s qualifications, skills, competencies, and experience, and may fall outside of the range shown. In addition, this role may be eligible for a discretionary bonus. Rockefeller Capital Management offers a comprehensive benefit package including health coverage, vacation time, paid leave, retirement plan, and more. Visit careers.rockco.com to learn more about additional opportunities and benefits offerings.
