What You'll Do As the
Senior Manager of Administration, you'll play a critical leadership role in driving the day-to-day operations of a dynamic Dallas office. Reporting to the Senior Director of Administration, you'll oversee administrative functions, lead a team of supervisors, and ensure seamless service delivery across departments. This role blends operational excellence, people leadership, and strategic planning-partnering closely with internal stakeholders to anticipate needs, optimize resources, and support a fast-paced, client-focused environment.
- Operational Leadership: Oversee all office operations-including facilities, guest services, conference services, digital services, and mailroom-to ensure efficiency, consistency, and a best-in-class experience.
- Facilities & Vendor Management: Partner with building management and external vendors to maintain a high-quality workspace, manage maintenance and security needs, and negotiate service agreements.
- Digital & Mail Services Oversight: Ensure the effective operation, maintenance, and vendor performance of office technology, reprographics, and mailroom systems.
- Conference & Guest Experience: Lead conference services and reception teams to deliver seamless, high-quality experiences for internal and external meetings.
- Food Service & Catering Strategy: Manage catering operations and vendor relationships, review budgets and invoices, and ensure quality, variety, and cost-effective service delivery.
- Stakeholder Engagement: Collaborate with senior leaders, including Operations Committee members, to communicate updates, drive initiatives, and align on office strategy.
- Financial Management: Develop and manage budgets, staffing plans, and expenses to ensure operational efficiency and alignment with organizational goals.
- Space Planning & Optimization: Lead office space planning, moves, and construction projects in partnership with real estate and functional teams to support business needs.
- Team Leadership & Development: Coach and mentor managers and supervisors, foster a collaborative environment, and support employee relations in partnership with Human Resources (HR).
- Strategic Initiatives: Identify opportunities for process improvement, lead special projects, and implement solutions that enhance operational performance and client service.
What You'll Bring - Education: Bachelor's degree required.
- Experience: 8+ years of experience in office or administrative management, including team leadership; experience in a law firm or professional services environment preferred.
- Leadership & Collaboration: Proven ability to lead teams, build strong relationships, and influence stakeholders across functions.
- Operational & Financial Acumen: Strong understanding of budgeting, vendor management, and facilities operations, with a focus on efficiency and cost management.
- Communication Skills: Excellent verbal and written communication skills, with the ability to engage diverse audiences and simplify complex information.
- Problem-Solving & Judgment: Strong critical thinking skills with the ability to navigate challenges, prioritize effectively, and make sound decisions in a fast-paced environment.
- Client Focus: Commitment to delivering exceptional service and anticipating the needs of attorneys, clients, and colleagues.
- Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and familiarity with document management and office systems.
- Adaptability & Drive: Comfortable managing multiple priorities, working under pressure, and supporting business needs, including occasional after-hours availability.
How to Apply Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.
