Previous experience as a Legal Administrative Assistant in a law firm or professional services environment.
Strong organizational skills to manage multiple priorities in a fast-paced setting.
Excellent written and verbal communication skills.
High attention to detail and accuracy in all tasks.
Proficiency in Microsoft Office, Outlook, and legal practice management software.
Ability to work independently while maintaining confidentiality.
Professional demeanor with a client-service orientation.
Responsibilities
Respond to client and internal inquiries professionally and courteously.
Manage administrative tasks, including file organization and correspondence tracking.
Prepare and organize application packages and supporting materials.
Assist with billing processes, including drafting invoices and tracking accounts receivable.
Manage a busy calendar, scheduling calls, meetings, and deadlines.
Monitor key dates and proactively flag upcoming priorities.
Coordinate document execution and other administrative logistics.
Benefits
Collaborative and client-focused work environment.
Opportunities for professional development and learning.
Engagement in a people-first culture that values integrity and respect.
Involvement in innovative digital tools and strategies.
Full Job Description
Your Opportunity
Our Vancouver office is looking for a Senior Legal Assistant to join BDO Law's Immigration Law practice.
As part of a collaborative and client-focused team, you will play a key role in supporting lawyers and immigration professionals with the delivery of high-quality legal and administrative services. This position offers the opportunity to work on a broad range of immigration matters while building strong relationships with clients, government agencies, and internal stakeholders. The successful candidate will thrive in a fast-paced environment, demonstrate exceptional attention to detail, and contribute to delivering an outstanding client experience while owning the following responsibilities:
Respond to client and internal inquiries in a professional, timely, and courteous manner.
Manage administrative matters for the practice, including opening files, maintaining records, organizing correspondence, and ensuring documents are properly saved and tracked.
Prepare, scan, copy, assemble, and organize application packages, binders, and supporting materials.
Assist with billing, including preparing draft invoices, reviewing time entries, coordinating billing information, and following up as required.
Track accounts receivable, work in progress, and outstanding billing items, and provide regular updates to the lawyers or practice leads.
Manage a busy and frequently changing calendar, including scheduling client calls, internal meetings, deadlines, reminders, and follow-ups.
Monitor key dates and deadlines and proactively flag upcoming priorities.
Maintain organized electronic and physical files in accordance with firm procedures.
Coordinate document execution, courier packages, filing materials, and other administrative logistics.
Liaise with clients, team members, accounting, and other internal departments as needed.
Support the lawyer and broader team with general administrative duties and special projects.
Anticipate practice needs, identify gaps, and take proactive steps to keep matters moving forward.
How do we define success for your role?
You demonstrate BDO's core values through all aspect of your work: Integrity, Respect and Collaboration
You understand your client's industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
You identify, recommend, and are focused on effective service delivery to your clients
You share in an inclusive and engaging work environment that develops, retains & attracts talent
You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
You grow your expertise through learning and professional development
You embody BDO's people-first culture by doing work with genuine care, focusing on what matters, and embracing what's next - collaborating with purpose, supporting others, and contributing to meaningful outcomes for clients and colleagues.
Your experience and education:
Previous experience as a Legal Administrative Assistant, preferably in a law firm or professional services environment.
Strong organizational skills and the ability to manage multiple priorities in a hectic and deadline-driven practice.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Strong calendar management and follow-up skills.
Experience with billing, accounts receivable, and work-in-progress tracking is an asset.
Proficiency with Microsoft Office, Outlook, document management systems, and legal practice management software.
Ability to work independently, exercise discretion, and maintain confidentiality.
Professional, client-service oriented, and calm under pressure.
A proactive mindset with the ability to identify what needs to be done and follow through.
The expected range of compensation for this role is $67,000 - $101,000 annually.
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Ready to make your mark at BDO? Click "Apply now" to send your up-to-date resume to one of our Talent Acquisition Specialists.
To explore other opportunities at BDO, check out our careers page
About BDO Canada LLP
BDO Canada LLP is a leading accounting and advisory firm that provides a wide range of services to clients across Canada. The firm offers audit and assurance, tax, advisory, and consulting services to clients in various industries, including manufacturing, retail, real estate, and technology. BDO Canada LLP is part of the global BDO network, which operates in over 160 countries and employs over 80,000 people. The firm is committed to providing exceptional client service and helping clients achieve their business objectives.
