POSITION RESPONSIBILITIES:- Complete Defense Travel System (DTS), Records Management, Navy Correspondence, SSP Mail and Records Tracking System (SMARTS) and SSP Enterprise Archive System (SEAS) trainings.
- Make Defense Travel System (DTS) travel arrangements.
- Process mail and prepare form letters and memoranda.
- Create and maintain paper and electronic office files, ensuring branch records are properly documented, filed, and archived.
- Design and implement tracking mechanisms for high-priority tasks, projects, and deliverables to ensure deadlines are met and performance remains consistent.
- Prepare technical documentation for branch-specific software and system designs.
- Establish and maintain detailed work unit calendars to track activities, deadlines, and deliverables.
- Establish appointment priorities and manage scheduling
- Track and ensure reports are provided to leadership with evaluative materials necessary for decision-making.
- Prepare responses to external inquiries related to the technical aspects of assigned projects.
- Locate, assemble, and prepare oral and written presentation materials using multiple data sources.
- Provide detailed recommendations to leadership for achieving program and project objectives.
- Perform administrative tasks in compliance with branch operating procedures, such as managing supply orders, monitoring printer stations, and updating phone rosters.
- Attend meetings, take notes, prepare, and disseminate meeting minutes and project-related information, and track and follow up on action items.
- Process security information and escort non-cleared personnel in secured areas.
- Resolve administrative-related issues and independently develop solutions for clerical or administrative challenges.
POSITION REQUIREMENTS- Security Clearance: Ability to obtain and maintain a SECRET security clearance
- Education: Associate's Degree or equivalent required; Bachelor's Degree preferred
- Experience: 6 years or more of administrative experience and has previously supported Senior Executive Service (SES) or executive personnel in the past
- Skill sets: Executive Assistance Support Senior Executive Service Level personnel shall have the following skills:
- Formatting, processing and records maintenance for all official documents
- Microsoft Office software, including Outlook, Word, PowerPoint, and Excel
- Schedule appointments and correspond via email
- Professional and independent judgment and initiative
- Ability to work independently, collaboratively, and under strict deadlines
Position is located in Washington, DC.Compensation: $43.42/hr + $5.42 H&WVEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
