Senior Executive Assistant (USW FO) - TS/SCI required

LMI seeks a Senior Executive Assistant to support our federal customer in Arlington, Virginia.  

• Primary duties are to manage the USW's schedule and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.
• Secondary duties are:
  • Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).
  • Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff, when necessary.
  • Prepare read ahead binders/books or briefings as appropriate.
  • Coordinate travel logistics and itineraries in DTS. Assemble a trip folder or book with background information, maps, details, and other travel information. Interface with the hotel, rental car company, travel agency, and other personnel to troubleshoot, update, cancel, and reconcile actions related to travel.
  • Monitor travel-related expenses and ensure proper action is taken. Research and apply government travel policies, guidelines, and other controls, and disseminate to the staff to ensure compliance. Assist with developing and reconciling travel authorizations and vouchers.
  • Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team’s leadership.
  • Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
  • Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
  • Manage multiple assignments from multiple people in busy work environment.

• TS/SCI clearance is required
• 5 or more years of experience supporting DoW or other Federal agencies
• Prior experience providing administrative support to senior DoW leadership.
• Bachelor’s degree is desired
• A true team player who maintains a positive attitude in a dynamic environment
• Excellent written, oral, and interpersonal communication skills
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.

Target Salary Range: $110,000-$120,000

Disclaimer: The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances. 

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