Senior Executive Assistant

Senior Executive Assistant

Job #:
req39326

Organization:
World Bank Group

Sector:
Administration/Office Support

Grade:
GD

Term Duration:
Open-Ended Staff (OPEN-OP)

Recruitment Type:
Local Recruitment

Location:
Washington, DC,United States

Required Language(s):
English

Preferred Language(s):

Closing Date:
11/25/2026 (MM/DD/YYYY) at 11:59pm UTC

Description

GLOBAL CORPORATESOLUTIONS

Reporting to the ManagingDirector and World Bank Group Chief Administrative Officer (MDCAO), GlobalCorporate Solutions (GCS) brings together the functions of (i) CorporateServices (GCSCS); and (ii) Corporate Real Estate (GCSCR), as well as Leadershipof the WBG Emergency Management Team (EMT).

The Front office is looking for aSenior Executive Assistant who will report to the GCSDR Director supporting him and working with GCS FrontOffice to deliver on the department's work program.

Candidates for this positionshould have strong administrative skills with excellent interpersonal skills,the highest personal integrity and demonstrated ability to handle confidentialmatters in a discreet and respectful manner. S/he will be detailed oriented,dynamic and a multi-tasker, with high quality office support and greatattitude.

DUTIES AND ACCOUNTABILITIES:

The Senior Executive Assistant provides high-level administrative and proactive operational support to the GCS Director to ensure the effective functioning of the Front Office. Responsibilities include:
- Provide executive support with sound judgment, managing priorities, workflow, and service delivery.
- Exercise discretion, tact, and diplomacy in handling inquiries and sensitive or confidential matters, making informed decisions when required.
- Manage the Director's calendar and schedule, proactively resolving scheduling conflicts, prioritizing competing demands, and ensuring timely preparation of meeting materials.
- Manage high volume communications with senior internal leadership and external stakeholders, exercising sound judgment, urgency, and confidentiality.
- Coordinate logistics for mission travel and Front Office meetings and events, including travel arrangements, visa requirements, agendas, documentation, and preparation of Statements of Expense (SOEs); support meetings, town halls, retreats, and official events.
- Oversee Front Office administrative operations, including resource management, PCard expenses, and LARS/TRS coordination.
- Collaborate effectively with A2D teams to support administrative operations across GCS units and stakeholders throughout the WBG.
- Provide oversight and guidance to administrative staff across GCS units, coordinating administrative functions, ensuring consistency in service delivery, and serving as a resource for resolving operational issues and escalations within the Front Office.
- Provide confidential administrative support, including onboarding, procurement requests, and management correspondence.
- Maintain organized electronic filing systems in SharePoint, OneDrive, and Records Management platforms, ensuring timely updates of key documents and dashboards.
- Manage office supplies and inventory and ensure the upkeep of the Front Office.
- Perform additional duties as assigned.

Selection Criteria

Attention: "Preference will be given to local talent, that is, applicants that are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines."
• High school diploma with 10 years of experience or equivalent combination of education and experience.
• Demonstrated experience supporting executive or senior management.
• High degree of discretion and professionalism in handling sensitive information, combined with strong interpersonal skills and the ability to represent the Director's office with tact and authority.
• Proactive orientation with ability to operate effectively in a fast-paced, multicultural environment and quickly understand organizational processes.
• Excellent organizational, analytical, and time management skills, with the ability to manage multiple and competing priorities under pressure with minimal supervision.
• Strong time management skills and adaptability to changing business needs; willingness to learn and take on additional responsibilities.
• Client-focused, dynamic, proactive, reliable, and responsive, with strong follow-through.
• Strong analytical capability in managing data and maintaining financial and administrative databases.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), familiarity with World Bank systems (SAP, Concur, etc.) and comfort using AI-enabled tools.
• Willingness to work extended hours as required.

Note: This internal requisition is open to WBG and IMF staff only (including short-term and extended term consultants/temporaries). External candidates are requested not to apply. In case an external candidate applies, their application will not be considered.

As the World Bank Group continues to evolve, we value candidates who:

• Demonstrate the ability to collaborate effectively across teams, disciplines, cultures, and institutional boundaries.
• Responsibly leverage digital and AI-enabled tools to enhance productivity, learning, and decision-making.
• Bring experience working in fragile, conflict-affected, and violent (FCV) contexts and are encouraged to highlight relevant experience in their application materials, where applicable.

WBG Culture Attributes:

1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
2. Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
3. Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.

World Bank Group Core Competencies

WBG Five Managerial Competencies Include only for managerial positions

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

Learn more about working at the World Bank and IFC including our values and inspiring stories.